Office administrator jobs in Markham, ON and nearby (90 jobs)

Office administrator jobs within 25 km of Markham, ON, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

Counted Nov 9, 2026

Hiring at a glance

View jobs

Open jobs: 90
Employers: 73

Advertised starting pay

Average starting payCAD / year: $61,481Across 19 listings
Average starting payCAD / hour: $26.87Across 16 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 0%0 listings
Hybrid: 7%6 listings
On-site: 93%84 listings

Employers hiring include 123Dentist (5), Quantum Management Services Ltd. (4), Altis (2).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Markham, ON and nearby

Within 25 km

Email me new jobs Save this search

Added 2 hours ago
Office Manager
F12.net
Toronto, ON
Added 2 days ago
I-
Office Administrator
I8IS - Infiniti Software Solutions
Toronto, ON
- Full-time
We are seeking a professional and organized Office Administrator to manage daily administrative operations, maintain office records, coordinate communications, and support management with…
Added 2 days ago
A
Office Manager
Altis
Toronto, ON
- $80,000 to $90,000 CAD / year
- Full-time
…organization to find an experienced, proactive, and highly organized Office Manager. This multifaceted opportunity combines hands-on office management with administrative, project, and…
Added 3 days ago
DT
Office Administrator/ Executive Assistant
Direct Travel
Toronto, ON
- Full-time
…running behind the scenes - spanning sales administration, office and facilities management, and freelance talent oversight. Partnering closely with the SVP, Business Development Canada and…
Added 3 days ago
RG
Office Manager - Scarborough
Regents Garden
Toronto, ON
- Full-time
Regents Garden is seeking an organised, experienced and proactive Office Manager to oversee the day-to-day administrative operations of our residential aged care facility at Scarborough.
Added 4 days ago
QM
Executive Assistant & Office Manager
Quantum Management Services Ltd.
Toronto, ON
- $75,000 CAD / year
- Full-time
Position: Executive Assistant & Office Manager
Added 4 days ago
HM
operations officer - administration
Hercules Moving Company INC
Toronto, ON
- Full-time
Added 5 days ago
MP
Office Administrator / Receptionist
Master Power
Richmond Hill, ON
- $17.95 to $24 CAD / hour
- Full-time
Added 6 days ago
1
Assistant Office Manager - 12853
123Dentist
Toronto, ON
- $25 to $27 CAD / hour
- Temporary
The team at our clinic in North York Willowdale is looking for a passionate, hard-working Assistant Office Manager on a full-time contract basis.
Added 6 days ago
GF
Office Manager
Greenstone Financial Services Canada
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
We are looking for a highly organized, proactive, and service-oriented Office Manager to take ownership of the day-to-day operations, facilities, and overall experience of our Greenstone…
Added 9 days ago
IR
Office Administrator/Receptionist - In-Office, Toronto (Canada)
Info-Tech Research Group
Toronto, ON
- Full-time
Added 9 days ago
ES
Office Administrator & Accounting Specialist
Engineering Search Firm Inc.
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
Job Title: Office Administrator & Accounting Specialist
Added 10 days ago
1
Office Manager - Eastvale Dentistry
123Dentist
Markham, ON
- Full-time
The team at Eastvale Dentistry located in Markham, ON are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 10 days ago
BI
Head Office Administrative Coordinator
Bento Inc.
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
Head Office: 25 Sims Crescent, Richmond Hill, ON L4B 1C9 | Monday to Friday: 8:30 am to 5:00 pm
Added 12 days ago
A
Bookkeeper and Office Administrator
Averton
Vaughan, ON
- Full-time
…construction management company. We are looking for a Bookkeeper and Office Administrator to join our accounting team at our Vaughan head…
Added 12 days ago
IR
Office Administrator
Integrated Resources, Inc ( IRI )
Markham, ON
- Contract
Coordinate day-to-day office operations, including mail triage, filing, audits, and office event planning.
Added 14 days ago
Camp Administrative Coordinator
Kayla's Children Centre
Vaughan, ON
Added 14 days ago
GW
Medical Office Administrator
Get Well Family Health Team
Toronto, ON
- Full-time
Added 15 days ago
CC
Medical Office Administrator in Vaughan
CPAP Clinic
Vaughan, ON
- Full-time
This is a full-time on-site role in Vaughan (Toronto). The Administrator will interact with patients in-person and over the phone, to provide guidance and support for their CPAP therapy.…
Added 16 days ago
MI
Medical Office Administrator – Toronto (Corktown), ON – Full-Time
MedSleep Inc.
Toronto, ON
- $18 to $20 CAD / hour
- Full-time
…opportunities opening across our clinics all the time. As a Medical Office Administrator, you’ll be the friendly, organized presence patients rely on from their very first phone call,…
Added 16 days ago
SS
Office Manager - Temporary
Sienna Senior Living
Toronto, ON
- Full-time
Added 18 days ago
SC
Bookkeeper/Office Manager (Client Site)
Stern Cohen LLP
Toronto, ON
- Full-time
Stern Cohen is recruiting a Bookkeeper/Office Manager for a client in the fasteners and construction supplies industries in Scarborough, Ontario.
Added 18 days ago
QM
Medical Office Administrator
Quantum Management Services Ltd.
Vaughan, ON
- $52,000 to $62,000 CAD / year
- Full-time
…personalized care, is growing and needs an experienced Medical Office Administrator. You'll be the welcoming face of the clinic and an ambassador for patients and the…
Added 19 days ago
IR
Office Administrator
Integrated Resources, Inc ( IRI )
Markham, ON
- Contract
Planning and coordinating all office operations, including on-site interdepartmental support activities.
Added 19 days ago
1
Assistant Office Manager - 12853
123Dentist
Toronto, ON
- $25 to $27 CAD / hour
- Full-time
- Temporary
The team at our clinic in North York Willowdale is looking for a passionate, hard-working Assistant Office Manager on a full-time contract basis.

Direct Travel

Office Administrator/ Executive Assistant

251 Consumers Rd 7th Floor Suite 700, Toronto, ON, M2J 4R3, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Nov 6, 2026

Original job description

Position Summary:

As an event experience agency, Creative Group relies on this role to keep the Canada Region running behind the scenes - spanning sales administration, office and facilities management, and freelance talent oversight. Partnering closely with the SVP, Business Development Canada and the regional Account Executives, the role drives pre-sales execution, smooth office operations, and the onsite staffing that brings our events to life. Core responsibilities include administering client agreements, supporting bids and RFI responses, and coordinating business development activity, as well as managing office administration, compliance, and building-management liaison. The role also administers the company's freelance talent benches - Trip Directors and Creative and Production contractors - owning onboarding, contracting, staffing, communication, and standards, while aligning regional practices with the Schaumburg office.

Essential Functions:

Sales Support Administration

Responsible for maintaining accurate MSA, LOA and LOI templates aligned to the most current company legal name, terms, and conditions.
Issues initial MSA and LOA for newly acquired client logos, as well as renewal of MSAs.
Supports and project manages bid submissions with the Account Executives, for RFI responses and non-destination related presentation materials.
Coordinates in-office client visits, off-site events, and client recognition initiatives as required.
Acts as out of office back up for SVP and AEs, supporting continuity of pre-sales activities and service as client escalation point when needed.
Manages registration, payment, and travel/materials for business development participation in networking events, conferences, and tradeshows.
Support AE initiatives related to non-program operations or special coordination requests including client gifting and unique account needs.

Facilities Management and Office Administration

Oversees day-to-day office administration and facilities management, ensuring smooth operations, as directed by regional leadership.
Maintains up to date staff lists, personal contact information, pertinent personal data where required for business purposes (allergies, medical conditions), emergency contacts, and organizational charts.
Manages office equipment maintenance, vendor coordination, and supply procurement.
Oversees flex office areas, storage facilities, and supply inventory. Assigns and communicates monthly kitchen duty responsibilities.
Maintains stationery and business card inventory in coordination with the Schaumburg office.
Serves as primary building management liaison for Creative Group team at 251 Consumers Rd (in partnership with Direct Travel office manager)
Leads and recruits emergency preparedness team, ensuring employees are informed and trained on evacuation procedures and crisis response protocols (a requirement of our lease agreement with building management)
Project-manages strategic company and regional initiatives affecting shared resources and processes (e.g. SharePoint conversions, office branding, corporate headshots, criminal-records-check administration for MSA compliance).
Leads regional cross functional projects as required to support compliance, operational change or business initiatives.
Oversee the purchasing and shipment of various employee items for bereavement, new hires, anniversaries recognition program regionally (collaborates with Schaumburg office executive assistant for consistency)
Owns preparation of presentation materials and asset collection for the Monthly Canada Team Regroup Call
Onboards new in-office hires: requests building access and parking passes, sets up desks (welcome signs, name plates, supplies), and coordinates with IT so equipment is ready for day one.
Oversees all courier billing reconciliation and allocation of shipping costs (FedEx, Purolator, Canada Post, etc.)
Assists with a variety of administrative tasks, as needed. May conduct research for a project.
Serves as DocuSign administrator for confidential and legal documentation, and client facing agreements. And filing of final executed copies.
May need to communicate important building and office information to employee base.

Onsite Freelance Talent and Staffing Administration:

Event Onsite Talent Coordination with Director of CX:

Maintains the Trip Director bench and supports vetting, interviewing, and onboarding in collaboration with the Director of CX, helping ensure adequate coverage across English, French, and Spanish speaking talent.
Maintains all IC agreements and NDAs for the Trip Director roster on an annual basis (roster of 45 Trip Directors)
Manages companywide communication with Trip Directors and maintains the onsite staffing inbox.
Coordinates onsite staff assignments and contracting at the direction of, and in close collaboration with, the Director of CX (including holding, booking, and problem-solving last-minute cancellations.
Centralizes onsite event supply ordering at the direction of the CX team - coordinating vendors (Amazon, Staples, florists), controlling costs, maximizing material reuse, and managing receipts and cost allocation across projects.
Maintains Creative Group onsite uniform and name-badge inventory - distribution, tracking, and returns.
Supports annual internal reviews of Trip Director performance and gathers Trip Director feedback on working with Creative Group

Creative and Production Talent Administration:

Maintains the Creative and Production freelance bench and serves as an administrative point of contact for contracted talent.
Prepares and maintains annual IC agreements for approved freelance partners.
Maintains a central document roster of contractor expertise, rates, availability and contact information.
Prepares statements of work to freelance contractors for all project-based engagements, as directed by leadership.
Coordinates outreach to bench talent at the request of team leaders.

Minimum Requirements/Qualifications:

Minimum 2 years college program preferably in a related field (event management, hospitality, marketing agency)
3+ years in executive administrative support, office management, business operations, or event management, with proven ability to manage complex work and exercise sound judgment independently.
Takes ownership of projects - anticipating needs, resolving issues, and following through with minimal direction.
Experience handling confidential, sensitive, and business-critical information with discretion and professionalism.
Strong project-coordination skills: manages multiple deadlines, organizes detail, and works effectively across teams.
Excellent typing and computer skills, including specific software knowledge/experience:
- Adobe Illustrator, Adobe Photoshop, Adobe InDesign,
- SalesForce CRM
- Proficient in Microsoft Office (Word, Advanced Excel and PowerPoint are a must)
Excellent command of the English Language (French is an asset)
Experience working in a fast-paced environment

Non-negotiable Hiring Criteria:

Models behaviour that reflects our organization’s vision and values

Relates well to all levels of the organization, including executives.

Models a positive, solution-based approach and be flexible and open to change

Must be able to work autonomously, while thriving in a team environment

Strong verbal and written communication, with a professional email tone.

Excellent time-management and organizational skills to juggle multiple projects, meet deadlines, and prioritize.

Must take initiative and be resourceful, and be able to work independently

Must possess attention to detail with extreme accuracy and accountability

Must be able to maintain confidentiality and trust.

Strong analytical, problem-solving, and decision-making skills: tracks metrics, defines problems, and draws sound conclusions independently.

Working Conditions:

Accessibility during core business hours
Work in Toronto office 2 days per week
Frequent use of a computer and other office equipment
Frequent sitting, standing, and walking
May travel 10-15% of the time

The above statements are intended to describe the general nature and level of the work being performed by individuals assigned to this job. This is not an exhaustive list of all the duties and responsibilities associated with the role. As with all positions, the responsibilities and duties of this position may change. The Company, in its discretion, may alter this job description at any time with or without notice.

Apply About employer

More about this job

Responsibilities

The role manages regional office operations, facilities, and sales administration while overseeing freelance talent benches for event staffing. It involves supporting business development activities, maintaining compliance, and acting as a liaison for building management and internal teams.

Requirements

Candidates must have at least 3 years of experience in executive administrative support, office management, or event operations. Proficiency in Microsoft Office, Adobe Creative Suite, and Salesforce is required, along with strong project coordination and communication skills.

Skills

Office administration
Executive assistance
Facilities management
Project coordination
Sales support
Contract administration
Event staffing
Vendor management
Microsoft Office
Salesforce CRM
Adobe Illustrator
Adobe Photoshop
Adobe InDesign
Time management
Problem solving
Communication

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Executive Assistant
Facilities Management
Sales Administration
Event Experience Agency
Freelance Talent
Contract Management
MSA
LOA
RFI
Salesforce
Adobe Illustrator
Adobe Photoshop
Adobe InDesign
Microsoft Office
DocuSign
Compliance
Emergency Preparedness
Vendor Coordination
Project Management
Hospitality
Marketing Agency
Business Development
Onboarding
Staffing
Inventory Management
Courier Reconciliation
Client Relations
Cross-functional Projects
Administrative Support

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