At a glance
Automatically prepared from the listing. Check the original description for the full requirements.
Jump to the original descriptionResponsibilities
The Administrative Assistant is responsible for keeping the office running smoothly by providing support to managers, teams, and clients. This includes handling organization, communication, and day-to-day operations.
Requirements
The role requires strong organizational and communication skills, as well as proficiency in technology such as MS Office and Google Workspace. Experience in managing schedules, handling confidential information, and coordinating events is essential.
Working hours
40 hours per week
Work arrangement
Remote OK
Skills
- Organization
- Communication
- Tech
Remote locations
- New York City, United States
- Texas, United States
- Vancouver, Canada
- Toronto, Canada
- Brooklyn, New York, United States
Remote locations (standardized)
- New York, New York, United States
- Texas, United States
- Toronto, Ontario, Canada
- Vancouver, British Columbia, Canada
Visa sponsorship
Not detected in the job text
Keywords
- Administrative Assistant
- Office Management
- Phone Calls
- Emails
- Reception
- Office Supplies
- Meeting Scheduling
- Document Preparation
- Calendar Management
- Meeting Minutes
- Data Entry
- File Organization
- Budget Tracking
- Correspondence
- Event Coordination
- CRM Systems
Original job description
An Administrative Assistant keeps an office running smoothly. You’re the support hub for managers, teams, and clients - handling organization, communication, and day-to-day operations.
Core Duties
Office Management
Answer and direct phone calls, emails, and messages
Greet visitors and manage reception/front desk
Maintain office supplies, equipment, and order new items
Schedule meetings, book conference rooms, and arrange travel
Administrative Support
Prepare, edit, and format documents: reports, presentations, memos, letters
Manage calendars for executives/managers and coordinate schedules
Take meeting minutes and distribute action items
Handle confidential information with discretion
Data & Records
Organize and maintain physical + digital files and databases
Data entry, updating spreadsheets, and generating basic reports
Track budgets, invoices, expenses, and process paperwork
Communication & Coordination
Act as liaison between departments, clients, and vendors
Draft and send correspondence on behalf of management
Coordinate events, team meetings, and office announcements
Key Skills Needed
Organization: Juggling multiple tasks and deadlines
Communication: Professional email, phone, and in-person etiquette
Tech: MS Office/Google Workspace, Excel, PowerPoint, scheduling tools, CRM systems
