Original job description
An Administrative Assistant keeps an office running smoothly. You’re the support hub for managers, teams, and clients - handling organization, communication, and day-to-day operations.
Core Duties
Office Management
Answer and direct phone calls, emails, and messages
Greet visitors and manage reception/front desk
Maintain office supplies, equipment, and order new items
Schedule meetings, book conference rooms, and arrange travel
Administrative Support
Prepare, edit, and format documents: reports, presentations, memos, letters
Manage calendars for executives/managers and coordinate schedules
Take meeting minutes and distribute action items
Handle confidential information with discretion
Data & Records
Organize and maintain physical + digital files and databases
Data entry, updating spreadsheets, and generating basic reports
Track budgets, invoices, expenses, and process paperwork
Communication & Coordination
Act as liaison between departments, clients, and vendors
Draft and send correspondence on behalf of management
Coordinate events, team meetings, and office announcements
Key Skills Needed
Organization: Juggling multiple tasks and deadlines
Communication: Professional email, phone, and in-person etiquette
Tech: MS Office/Google Workspace, Excel, PowerPoint, scheduling tools, CRM systems
