Office Administrator
Employment Type: Full-Time, In-Office
Location: Parry Sound, Ontario
Compensation: $23–$29 per hour, depending on experience
About Us
For over 30 years, Eagle Aircraft has been a trusted name in the aviation community, specializing in aircraft avionics and maintenance/repair. Three decades in, we're still growing and still just as passionate about keeping pilots flying safely. We're looking for an organized, detail-oriented Office Administrator to join our team and help keep our office running smoothly as we continue to grow.
The Role
We are seeking an Office Administrator with a minimum of 5 years of experience running an office. This is a hands-on role for someone who thrives on staying organized, juggling multiple priorities, and keeping the day-to-day operations of a busy office on track.
Key Responsibilities
Duties will include, but are not limited to:
- Answering phones and serving as the first point of contact for customers, pilots, and vendors, directing calls and inquiries to the appropriate team member
- Bookkeeping, including maintaining accurate financial records, entering transactions, and supporting day-to-day accounting tasks
- Assisting with placing vendor orders for parts, tools, and supplies, including tracking order status and following up on deliveries
- Preparing and issuing customer invoices for completed avionics and maintenance/repair work, ensuring accuracy and timely delivery
- Filing and record-keeping maintenance, including organizing and maintaining physical and digital files such as work orders, aircraft maintenance records, and customer documentation
- Managing Accounts Receivable and Accounts Payable, including tracking incoming payments, following up on outstanding invoices, processing vendor payments, and keeping AR/AP records up to date
Qualifications
- Minimum 5 years of experience running or administering an office
- Strong organizational skills and high attention to detail
- Experience with bookkeeping and accounts receivable/payable processes
- Comfortable managing multiple priorities in a fast-paced environment
- Strong verbal and written communication skills
- Proficiency with standard office and accounting software
How to Apply
Please send your resume to ryan@eagleaircraft.com.