Administrative assistant jobs in Canada (2,324 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 8, 2026

Hiring at a glance

View jobs

Open jobs: 2,324
Employers: 1,164

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,227Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%299 listings
On-site: 86%2,010 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (60), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 month ago
RD
Administrative Assistant
RBC Dominion Securities
Vancouver, BC
- Full-time
The RBC Dominion Securities branch located in Vancouver is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The…
Added 1 month ago
VC
Administrative Assistant 4
Vancouver Coastal Health
Vancouver, BC
- Full-time
Come work as an Administrative Assistant with Vancouver Coastal Health (VCH) on the Chronic Disease Services team at West Vancouver Community Health Centre. Apply now to join the team!
Added 1 month ago
D
Administrative assistant, Administration
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 1 month ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, BC
- Full-time
Administrative Assistant - Stenner Wealth Partners+
Added 1 month ago
L
Administrative Assistant - Vancouver
LifeWorks
Vancouver, BC
- Full-time
Added 1 month ago
RB
Administrative Assistant
Royal Bank of Canada
Trois-Rivières, QC
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 1 month ago
CF
Administrative Assistant - Health Promotion-EN
Canadian Forces Morale and Welfare Services
Kingston, ON
- $21.56 to $30.96 CAD / hour
- Full-time
Added 1 month ago
R
Administrative Assistant
RBC
Trois-Rivières, QC
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 1 month ago
R
Administrative Assistant
RBC
Vancouver, BC
- Full-time
The RBC Dominion Securities branch located in Vancouver is looking for an Administrative Assistant to provide administrative support to a successful Portfolio Management/advisory Team The…
Added 1 month ago
EI
Receptionist and Administrative Assistant
EBC Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 1 month ago
SF
Finance Admin Assistant – Children’s Services
Siksika Family Services Corporation
Calgary, AB
- Full-time
The Financial Administrative Assistant is a key role within the Siksika Children’s Services Admin team with providing financial administrative support which includes; processing of all…
Added 1 month ago
VS
Administrative Assistant (2026-10862)
Verve Senior Living
Toronto, ON · North York, ON
- Part-time
Added 1 month ago
Administrative Assistant to Manager - Primary Health Care
Nova Scotia Health and IWK Health
Sydney, NS
Reporting to the Primary Health Care Health Services Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and…
Added 1 month ago
NT
Administrative assistant
NT Temps
Alliston, ON
- Full-time
Added 1 month ago
HE
administrative assistant
HSB Engineering Inc.
Ajax, ON
- Full-time
Added 1 month ago
B
Administrative Assistant, Private Wealth
BMO
Toronto, ON
- Full-time
Added 1 month ago
Administrative Assistant
First Nations Financial Management Board
Vancouver, BC
Added 1 month ago
Administrative Assistant
First Nations Financial Management Board
BC · West Vancouver, BC
Added 1 month ago
Senior Administrative Assistant
CityofOttawa
Ottawa, ON
Affiliation: Non Union/Non MPE/Supervisory & Administrative Support
Added 1 month ago
A
Administrative Assistant
Aplin
Winnipeg, MB
- Full-time
Tammy Boyko and Carlan Wilbon with Aplin are seeking an experienced Administrative Assistant for an immediate temporary opportunity in Winnipeg. This is a great role for someone with strong…
Added 1 month ago
Administrative Assistant (Secretary 3)
The Government of Nova Scotia
Halifax, NS
Added 1 month ago
WB
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
- Full-time
Added 1 month ago
Receptionist and Administrative Assistant
EBC Inc.
Ottawa, ON
Added 1 month ago
TS
technical secretary
Thomas Skinner
Richmond, BC
- Full-time
Added 1 month ago
Project Administrative Assistant
Pomerleau
Levis, QC
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…

EBC Inc.

Receptionist and Administrative Assistant

Ottawa, ON, Canada

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.

Apply About employer

Applications open in a new tab.

Job details

Pay: In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000.
Posting language: English
Posted: Oct 2, 2026

Original job description

For more than 50 years, the building team has been giving life to countless construction projects, distinguishing itself by the high quality of its work, respecting the highest industry standards and aiming to obtain environmental certifications. Engineers, architects, and other building specialists work hard to meet deadlines and exceed client expectations, while improving the well-being of communities.

Office buildings, hospitals and research centers, educational institutions, residential buildings, hotels, shopping centers, factories, sports and cultural centers, our team excels at building these places using state-of-the-art tools and places people at the heart of its concerns by advocating an innovative collaborative approach.

Come build the future with us!

We are seeking a highly organized and professional receptionist to join our team. This position will provide administrative support while also managing reception duties to ensure smooth office operations. The ideal candidate will be an excellent multitasker with a strong attention to detail, superior communication skills in English and French (asset), and the ability to manage various administrative tasks with efficiency and professionalism.

Responsibilities:

Receptionist Duties:

Greet and welcome visitors, clients, and employees in a friendly and professional manner.
Manage visitor security logs and ensure all visitors follow office security protocols.
Handle incoming and outgoing mail and packages, distributing them to the correct personnel.
Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and always welcoming.
Answer and direct incoming telephone calls and respond to general inquiries.
Monitor and maintain the reception area, kitchen, boardrooms, and other shared office spaces to ensure they are clean, organized, and appropriately stocked.

Administrative Support:

Perform general office administrative duties to assist Office Coordinator and other members of the office team.
Assist with scheduling meetings and appointments, coordinating conference room bookings.
Prepare and maintain office supplies inventory; order supplies when necessary.
Prepare and send correspondence, memos, and reports as required.
Support with employee onboarding and documentation as needed.
Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.
Assist with data entry, filing, document organization, and maintaining accurate office records.
Assist with printing, scanning, photocopying, document preparation, and other day-to-day administrative tasks.
Assist with updating SharePoint access, files, and information.
Assist with distribution of internal communications, office announcements, and information.

Additional Duties:

Perform other duties as assigned by the Office coordinator.
Ensure the confidentiality and security of office documents and files.
Assist with organizing office events, meetings, and team-building activities.

Requirements

College diploma or equivalent; additional certification in office administration is a plus.
Minimum 2 yrs experience in similar role.
Proven experience as an office assistant or receptionist, ideally in a similar office setting.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
Excellent verbal and written communication skills.
Strong organizational and time-management skills with the ability to prioritize tasks effectively.
Professional and friendly demeanor with a commitment to customer service.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong attention to detail and problem-solving abilities.
Ability to work both independently and as part of a team.

Benefits

4 weeks of annual vacation;
Flexible group insurance program upon entry (health and dental components paid by the employer);
Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
24 hour access to a virtual doctor (telemedicine);
Training and development programs;
Employee assistance program;
Active social club and health and wellness committee;
Diverse, innovative and stimulating environment;
A company built on values of respect, integrity and a job well done;
Firm recognized as one of Canada’s Best Managed Companies.

In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $45,000 - $75,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities.

As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals.

EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

Apply About employer

More about this job

Responsibilities

The receptionist will manage front-office operations, including greeting visitors, handling mail, and maintaining shared spaces. Additionally, they will provide administrative support such as scheduling meetings, managing office supplies, and assisting with documentation and internal communications.

Requirements

Candidates must have a college diploma or equivalent and at least two years of experience in a similar role. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Reception
Administrative support
Multitasking
Attention to detail
Communication skills
Microsoft Office Suite
MS Teams
Organizational skills
Time-management
Customer service
Data entry
Filing
Document organization
Problem-solving
Teamwork

Benefits

4 weeks of annual vacation
Health and dental components
Group RRSP
Deferred Profit Sharing Plan
Telemedicine
Training and development programs
Employee assistance program
Social club
Health and wellness committee

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Construction
Office Operations
Microsoft Office
MS Teams
SharePoint
Data Entry
Onboarding
Inventory Management
Customer Service
Document Management
Scheduling
Office Maintenance
Communication
Time Management
Professionalism
Confidentiality

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