Accountant & Bookkeeper - Full Cycle (On-site, North York)
EduGlobal Inc. · North York, Toronto · On-site · Full-time, permanent · $40,000 – $55,000 per year
If you are the kind of person who opens a messy spreadsheet and cannot rest until every line ties out, read on.
We are hiring our first in-house finance specialist. You will own the books of a growing Canadian education consultancy end to end, and you will be the person our Directors rely on to know exactly where the money is, what is owed to us, and whether it arrived on time.
WHY THIS ROLE IS DIFFERENT
Every month, money moves between us, our partner institutions, hundreds of students, our payroll and our vendors. We work with private career colleges, DLI-approved institutions and other educational partners across multiple provinces, and that network is growing.
Records live in spreadsheets, bank statements, college statements, invoices, contracts and internal trackers - and they do not always agree. Your core skill is matching one dataset against another and finding what is wrong:
Internal student record ↔ College statement ↔ Invoice ↔ Bank transaction ↔ Commission record
Finding the mismatch is half the job. Chasing it to resolution is the other half. A commission we are owed and never invoiced is revenue lost permanently - your job is to make sure that never happens.
YOUR CORE RESPONSIBILITY - ACCOUNTING
Full cycle bookkeeping: journal entries, general ledger, chart of accounts, month-end close
Accounts receivable and accounts payable
Bank deposits, bank and credit card reconciliation
Payroll, overtime and commission calculations from management-approved data
Financial reporting: P&L, balance sheet, cash flow, A/R and A/P, management summaries
Keeping the books CPA-ready all year, so year-end is a review and not a rescue
REVENUE PROTECTION - COLLEGE & VENDOR ACCOUNTS
Maintain a reconciled account for every partner institution: invoices raised, payments received, commissions receivable, outstanding balances
Invoice on schedule and collect before deadlines, not after them
Follow up directly with colleges and vendors for missing statements, invoices and payments
Investigate discrepancies, resolve what you can, and escalate what you cannot - with the working shown
Process vendor payments and reconcile vendor accounts
RECORDS, CONTRACTS & DOCUMENTATION
Maintain partner and vendor agreements, contracts and renewal dates in proper order
Keep supporting documentation organised and retrievable - for management, for our CPA, and for legal counsel when required
Maintain filing and naming conventions that hold up as the company grows
SYSTEMS & TEAM ADMINISTRATION
Help build and maintain our finance and partner records in ClickUp, our CRM
Improve trackers, reconciliation procedures and reporting rather than inheriting whatever exists
Maintain staff documentation: onboarding files, employment paperwork, records - so new hires are ready for their supervisor to train from day one
Support recruitment administration when workload allows
WHAT WE NEED FROM YOU
Post-secondary education in Accounting, Finance, Commerce or a related field. CPA is not required.
2–4 years of hands-on Canadian accounting or bookkeeping experience
Strong Excel or Google Sheets - VLOOKUP, pivot tables, conditional formatting, and the instinct to build a tracker rather than ask for one
QuickBooks Online or comparable software
Working knowledge of GST/HST and Canadian payroll fundamentals
Confident written and spoken English - you will be emailing partner institutions directly
On-site in North York. This role is not remote and not hybrid.
STRONGLY PREFERRED
Experience in education consultancy, international or domestic student recruitment, private career colleges, or a similar partner-commission service business. If you have reconciled commission revenue against a partner's records before, say so in your application - it will move you to the top of our list.
Experience with ClickUp, or another CRM you have actually configured rather than just used, is an advantage.
WHAT WE ARE REALLY LOOKING FOR
We can teach you our processes. We cannot teach judgement. The person who succeeds here:
Investigates when a number looks wrong instead of assuming the record is right
Finishes a reconciliation without being reminded
Follows an unpaid commission through to the day it lands in our account
Raises problems early, with evidence
Builds a better process instead of living with a broken one
WHAT WE OFFER
$40,000 – $55,000 based on experience and demonstrated ability. For an exceptional candidate we are open to discussing beyond this range.
Paid vacation and all statutory holidays. A direct reporting line to the Directors - no layers, and decisions made the same week you raise them. You will build the finance function of a company expanding across Ontario, British Columbia and Alberta, and this role grows with the company.
A NOTE ON OUR PROCESS
Shortlisted candidates complete a short practical exercise. We will give you deliberately messy sample data - transactions, invoices, payments, a bank statement, a partner commission record - and ask you to reconcile it and tell us what is wrong with it. We hire on demonstrated ability, not on terminology.
HOW TO APPLY
Email your resume to services.eduglobal@gmail.com with the subject line "Accountant & Bookkeeper - Full Cycle (On-site, North York)".
In two or three sentences, tell us about a discrepancy you found that nobody else had noticed, and what you did about it. Applications without that note will not be reviewed.
EduGlobal Inc. is an equal opportunity employer.
