Company
Efficiency Capital (EC) is helping change the world one retrofit project at a time. We are an Energy-as- a-Service (EaaS) company that develops, invests, and manages various energy and net-zero projects in the built environment across Canada. We serve clients in the multi-residential, commercial, and industrial sectors to bring the financial resources and technical expertise needed to deliver energy and net-zero projects in their buildings.
We are looking for a senior professional who wants to be an owner-employee and will thrive in a dynamic leadership role in Toronto that is integral to the organization’s success. This means you’ll wear multiple hats while delivering results. If you’re looking for a rewarding yet challenging growth opportunity, then this is the role for you.
Opportunity
As the Sr. Manager / Manager at the Office of the CEO you will play a pivotal role as the right hand to the CEO, driving cross-functional initiatives, researching and planning strategic activities, and improving operational efficiency by ensuring alignment across teams. You will help prioritize projects, support strategic planning, and improve decision-making processes, especially as EC quickly scales across Canada and into new international markets.
The career pathway is significant - continue growing in a staff role or move into a line function, with the goal of leading a division, a country, or a subsidiary business in the next 5 to 10 years.
Key Responsibilities:
Strategic Planning & Execution
- Support the CEO in setting and communicating company strategy
- Research, develop, and support strategic initiatives, including new market entry, product development, and M&A opportunities
- Prepare and facilitate cross-functional planning sessions
- Monitor progress on strategic initiatives, drive accountability, and identify key risk and opportunities
Executive Communications & Decision Support
- Prepare internal and external presentations, investor updates, and board materials
- Synthesize information, perform financial, legal, operational, people, impact, and other analysis, and make recommendations for key business decisions
- Act as a liaison between the CEO and internal/external stakeholders
- Ensure the CEO is prepared for key meetings and decisions and that resulting actions and commitments are followed through
CEO Office Coordination & Support
- Manage and coordinate the CEO’s calendar, meetings, and priorities
- Triage incoming requests and information requiring CEO attention and determine appropriate follow-up
- Prepare meeting agendas, briefing materials, and supporting information
- Track action items, commitments, and follow-ups arising from CEO meetings
- Coordinate logistics for key internal and external meetings, including travel planning
Administrative Support
- Provide general administrative support to the Office of the CEO and the organization, liaising with HR, finance and other teams as needed
- Support onboarding and scheduling for senior stakeholders visiting EC (investors, partners, advisors, board members)
- Maintain an organized digital and physical environment (files, records, templates, and basic office logistics)
- Plan and organize team retreats and support HR activities and employee engagement initiatives as needed
Digital Tools, Automation & AI
- Use and champion modern productivity tools (calendar, task management, document collaboration, CRM, etc.) to streamline executive workflows
- Adopt new software, automation, and AI tools introduced to scale the Office of the CEO’s capacity
- Provide feedback on the tool stack, helping the leadership team continuously improve processes and automation
- Act as a business-side integrator across the organization, working with the CEO, departments, and IT to optimize systems, information, decision-making and workflows
Qualifications & Characteristics
Knowledge and Experience
- 5+ years of experience in management consulting, strategy, or business management
- Experience in infrastructure, finance, energy, or real estate is a strong asset
- Exceptional project management and communication skills
- Comfortable working in high-growth, ambiguous environments
- Strong analytical and problem-solving ability
- Financial and business acumen
- Strong practical fluency with modern business software, including document management, collaboration, workflow, meeting, and information-management tools; able to learn new platforms quickly and use them effectively in day-to-day work
- Comfortable using AI-enabled business tools responsibly to organize information, synthesize meetings and documents, prepare materials, track actions, and improve personal and team productivity
- Demonstrated judgment in handling confidential business information and following established policies for data management, records, access, and AI-enabled tools
Communication & Negotiation
- Strong communication and interpersonal skills to negotiate and develop transactions
- Exceptional written and presentation skills for multiple audiences - executives, vendors, public stakeholders, etc
- Fluency in English required; French is a strong asset, particularly for supporting work in Quebec and engaging with French-speaking stakeholders
Work Style
- Able to manage own time and workload, work remotely, and maintain strong attention to detail
- Ability to use soft power to achieve outcomes
- Ability to manage tight timelines and diverse personalities
Teamwork & Leadership
- Able to build trusted working relationships, share expertise and provide guidance to team members
- Has a desire and ability to take on increasing leadership responsibilities
Strategic Thinking & Learning
- Ability to think strategically to evaluate opportunities in a broader context while identifying risks and opportunities for both clients and the business
- Keen to learn and demonstrate commitment to continuous improvement
Outlook & Personality
- Strong critical thinking, judgment, common sense, ability to learn, and sense of humor
- Entrepreneurial personality with a hands-on attitude
