Elk Island Public Schools (EIPS) is seeking an adaptable, tech-savvy
HR Administrative Assistant to join our our Human Resources team for a full-time term position through August 2027.
If you are an HR or administrative support professional looking for a dynamic role where you can apply your skills across multiple HR functions, this position is a fantastic fit. You’ll play a key operational role providing ad-hoc coverage across departmental streams, supporting daily workflows, and assisting with special projects in a collaborative, fast-paced environment.
EIPS is one of the largest school divisions in Alberta, serving approximately 17,750 students across 43 schools. Every day, we encourage our staff and students to pursue opportunities to grow and discover their passions. We pride ourselves on offering a collaborative work culture, current resources, and practical professional learning opportunities to help you achieve your career goals.
- Commencing October 13, 2026 until August 27, 2027
- Working 37.5 hours per week (7.5 hours per day)
- Compensation: Starting at $26.55 per hour PLUS a comprehensive benefits package starting Day 1!
- Location: Central Services Office (683 Wye Road, Sherwood Park) - a collaborative hub of 190 professionals dedicated to excellence.
Key Responsibilities
- Administrative & Office Support: Serve as a welcoming point of contact by answering telephones, responding to daily queries from internal and external clients, and routing issues appropriately.
- Collaborative Team Support: Actively assist co-workers with workload management and cross-train on departmental tasks to keep office operations running smoothly. May require a flexible schedule to provide temporary coverage for the Staff Replacement Facilitator during illness or vacation (occasionally working 7am to 3pm to ensure schools have vital substitute staff coverage)
- HRIS & Documentation: Execute data entry, updates, and record management across systems like Atrieve and our Applicant Tracking System (ATS), as well as, prepare official correspondence to support OH&S, Health Recovery, Staff Replacement, Recruitment and/or HR Business Partners.
- Targeted Projects: Execute special projects as assigned by HR leadership.
Education
- Preferred: Certificate or Diploma in Human Resources, Business Administration, Office Management, or a related field (or an equivalent combination of education and experience).
- Minimum Required: High School Diploma plus related, recent administrative experience.
Experience
- 2+ years of administrative support or office experience, with specific exposure to HR functions or a school division environment preferred
- Minimum Required: 0 to 3 years of related administrative or HR support experience.
Knowledge, Skills And Abilities
- Preferred Systems Knowledge: Familiarity with EIPS systems such as Atrieve, SharePoint, and HRIS/ATS platforms is an asset, alongside a foundational knowledge of ATIA and POPA privacy principles.
- Tech-Savvy: Proficient in Microsoft Office Suite, emerging technologies, and web-based applications.
- Experience editing professional documents and reports and inpreparing meeting agendas, minutes ,etc.
- Adaptability & Organization: Strong prioritization, multitasking, problem-solving, and time-management skills. Able to adapt and manage change effectively amidst frequent interruptions.
- Communication & Professionalism: High level of integrity, business professionalism, and discretion in dealing with confidential and sensitive information. Excellent oral and written communication skills
For further information, please contact Simon Grinde, Director, Human Resources by phone at 780-417-8208 or email at .
Application Process
Interested candidates are invited to apply online through the EIPS careers page.
Only online applications will be accepted.
Applications Must Include
- A customized cover letter addressed Attention: Simon Grinde, Re: JOB ID# 4069548, detailing your HR/Office support experience related to this position.
- Current resume
- Open to: Internal and External candidates
- Internal Applicants MUST Click on “Sign in With Employee Email”
Note: Applicants may also be asked to complete an assignment following the interview. Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.
If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or emailinfo@applytoeducation.com. 