Executive assistant jobs in Canada (830 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 830
Employers: 560

Advertised starting pay

Average starting payCAD / year: $71,002Across 122 listings
Average starting payCAD / hour: $34.24Across 43 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%241 listings
On-site: 70%577 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (16), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 23 days ago
M
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Added 23 days ago
Senior Executive Assistant
Optima Living
Vancouver, BC
Added 23 days ago
Executive Assistant
Encore Auctions
London, ON
Provide executive administrative support to the CEO, including scheduling, correspondence, financial administration, project coordination, and communication with internal and external…
Added 23 days ago
TI
Executive Assistant
TalentMinded Inc.
New Westminster, BC
- Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…
Added 23 days ago
SD
Executive Assistant to the Director of Instruction, Inclusion Support
School District 46 - Sunshine Coast
Gibsons, BC
- Full-time
Executive Assistant to the Director of Instruction, Inclusive Education
Added 23 days ago
Executive Assistant to Vice President
Trans Mountain
Calgary, AB
Added 23 days ago
RG
Executive Assistant
Rainbow Greenhouses Inc.
Chilliwack, BC · Abbotsford, BC
- Full-time
Added 23 days ago
NW
Executive Assistant
North West Rubber
Oakville, ON
- Full-time
Added 23 days ago
FP
Executive Assistant
Found People Inc.
Toronto, ON
- Full-time
Our client, a growing company in the mining sector, is looking for a highly organized, proactive, and resourceful Executive Assistant to support a senior executive.
Added 23 days ago
SR
Executive Assistant
Swim Recruiting
Vancouver, BC
- Contract
…global operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable, driven, and thrives in a fast-paced…
Added 23 days ago
Executive Assistant, Global AML (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for…
Added 23 days ago
HR
Executive Assistant to the Regional Executive Director
Halifax Regional Centre for Education (HRCE)
Dartmouth, NS
- Full-time
Added 23 days ago
PT
Executive Assistant
Phyton Talent Advisors
Toronto, ON
- $30 to $32 CAD / hour
- Contract
We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and…
Added 23 days ago
OF
Executive Assistant to the President
Osborne Financial Search
Toronto, ON · Scarborough, ON
- Full-time
We're currently recruiting for an Executive Assistant to the President on behalf of a very successsful Canadian manufacturing concern located in Scarborough.
Added 23 days ago
IR
Executive Assistant/Personal Assistant
Impact Recruitment
Vancouver, BC
- Full-time
Our client is a senior executive with responsibilities spanning a publicly traded company and private business operations. They are seeking a highly trusted, organized and capable Executive…
Added 23 days ago
Executive Assistant to Zone Executive Medical Director
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Medical Executive Director/Lead, the Executive Assistant provides confidential and comprehensive, executive-level support to the Medical Executive Director/Lead. This…
Added 23 days ago
NS
Executive Assistant to Zone Executive Medical Director
Nova Scotia Health Authority
Halifax, NS
- $33.34 to $40.84 CAD / hour
- Full-time
Reporting to the Medical Executive Director/Lead, the Executive Assistant provides confidential and comprehensive, executive-level support to the Medical Executive Director/Lead. This…
Added 24 days ago
MS
Executive Assistant
MacDonald Search Group
Vancouver, BC
- Full-time
…player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability,…
Added 24 days ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 25 days ago
Executive Assistant
Bearspaw First Nation
Stoney 142, 143, 144, AB · Mînî Thnî,, AB
The Executive Assistant provides high-level administrative and organizational support to Chief & Council and Senior Management at Bearspaw First Nation. This position is responsible for…
Added 25 days ago
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON
Added 25 days ago
ÆL
Executive Assistant
Æ Labs
Toronto, ON
- Full-time
We're looking for a highly ambitious, driven, and resourceful Executive Assistant to work directly with our founder.
Added 25 days ago
PP
Executive assistant
Promoitalia Pacific Aesthetics Corp.
Vancouver, BC
- From $37 CAD / hour
- Full-time
- On-site
Added 25 days ago
SH
Executive assistant
Stackabl Homes BC Inc.
Vancouver, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Added 25 days ago
TO
Executive assistant
The Ontario Flue-Cured Tobacco Growers Marketing Board
Tillsonburg, ON
- $25 to $30 CAD / hour
- Full-time
- On-site

Encore Auctions

Executive Assistant

London, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Working hours: 40 hours a week
Posting language: English
Posted: Oct 13, 2026

Original job description

About the Role:

Provide executive administrative support to the CEO, including scheduling, correspondence, financial administration, project coordination, and communication with internal and external stakeholders. Support daily business operations, cross-departmental initiatives, and confidential organizational matters.

This role expanded during the previous employee’s tenure and will continue to evolve as the business grows. We are seeking someone who can eventually step into an Executive Business Partner role, working closely with the CEO to coordinate business priorities, drive initiatives, and support alignment across departments.

Responsibilities:

Manage executive correspondence, scheduling, meetings, confidential documentation, and administrative priorities.
Serve as a key liaison between the CEO, leadership team, employees, external partners, and service providers.
Coordinate company-wide initiatives, operational improvements, and special projects, ensuring effective communication and timely execution.
Support financial administration, including expense management, invoice review, payment coordination, and financial recordkeeping.
Work closely with HR to ensure employee performance management, disciplinary procedures, and terminations are handled consistently and in compliance with Ontario employment standards.

Develop and implement internal procedures, policies, and administrative processes to improve organizational efficiency.
Support vendor relationships, customer escalations, contractual matters, and confidential business correspondence.
Work collaboratively with department managers to address operational challenges, resolve issues, and support organizational objectives.
Exercise discretion and sound judgment when handling sensitive employee, financial, personal, and executive information.

Candidate Requirements

Minimum of three years’ experience in a similar role or in senior-level administration; five to seven years preferred.
Excellent interpersonal skills, with an ability to work in a respectful manner with a diverse community of staff, vendors, customers and others.
Demonstrated organizational and fine detailed skills to manage activities with a high degree of accuracy in a timely manner.
Excellent verbal and written communication skills to handle inquiries and resolve issues in a professional and timely manner.
Ability to work well under pressure and handle competing priorities in a fast-paced environment with frequent interruptions.
Advanced computer skills in Microsoft Office Suite, Google Suite, and Auction software is an asset.

Working Conditions: Administration activities environment, at times will require handling evenings or weekend auction elements. Safety shoes/boots are mandatory in the warehouse. Job Demand Analysis in progress.

What drives success at Encore?

Consistent attendance, reliability and a sense of maturity

Ability to meet daily targets; you strive to be a top performer and enjoy that title

Strong communication skills
Ability to read and speak English well
Great organizational and time management skills
Ability to multi-task in a fast-paced environment
Available to work 40 hours a week as needed to meet the demands of auction management.
This will include working weekend or evening hours as needed.

Encore Auctions is an equal opportunity employer and provides accommodation for job applicants in accordance with the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you are an individual with a disability and you need accommodation in order to apply for this position, please contact the Human Resources Manager.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative and operational support to the CEO, including scheduling, financial recordkeeping, and project coordination. The role also involves acting as a liaison between departments and ensuring compliance with organizational policies and employment standards.

Requirements

Candidates must have at least three to seven years of experience in senior-level administration and possess excellent interpersonal and communication skills. Proficiency in Microsoft Office and Google Suite is required, along with the ability to work in a fast-paced environment with competing priorities.

Skills

Executive administrative support
Project coordination
Financial administration
Expense management
Performance management
Policy development
Vendor management
Communication
Organizational skills
Time management
Microsoft Office Suite
Google Suite
Auction software
Discretion
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
CEO Support
Financial Administration
Project Coordination
Human Resources
Performance Management
Compliance
Vendor Relations
Auction Management
Microsoft Office
Google Suite
Operations
Confidentiality
Scheduling
Correspondence
Stakeholder Management
Policy Implementation
Time Management
Multi-tasking

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