Company Description
Agilec is a leading provider of vocational rehabilitation and employment/career transition services across Canada and internationally. Our customers are at the centre of all we do, and our teams are passionate about the positive impacts they make on people’s lives. We are guided by our values, and all team members are encouraged and supported to develop their potential.
Job Description
About the Role
Reporting to the Director of Finance, the Finance & Accounting Lead provides accounting and financial operations support to the Finance team.
The position will work cross functionally with all members of the finance team supporting day-to-day accounting activities, month-end close, reconciliations, and financial record accuracy.
This is a hands-on role with a strong focus on journal entries, bank reconciliations, month-end activities, transactional accounting, and team backup. The position provides functional support and knowledge sharing to the accounting team but does not have direct supervisory responsibility.
Location: This role may be performed remotely, with occasional attendance required at the Agilec Courtice office.
Key Responsibilities
Accounting & Month-End
- Support the monthly and year-end close activities, including journal entries and account reconciliations.
- Perform account reconciliations (e.g., bank, general ledger, accruals, and other balance sheet account reconciliations) to ensure completeness and accuracy.
- Prepare and post journal entries, including accruals, reclassifications, and adjustments.
- Review transactions and account balances for accuracy, completeness, and appropriate coding.
- Investigate and resolve discrepancies and outstanding items.
- Prepare month-end schedules and supporting documentation such as capital, leases, prepaids, etc)
- Identify unusual transactions or accounting issues and escalate them to the Director of Finance.
Transactional Accounting & Team Support
- Provide hands-on support with accounts payable, accounts receivable, banking, payroll-related accounting, and other accounting functions as required.
- Provide backup coverage for A/P, A/R and Payroll during absences, peak periods, month-end, and year-end.
- Maintain working knowledge of key Finance processes to support business continuity.
- Assist team members with day-to-day accounting questions and problem-solving.
- Support cross-training and documentation of Finance processes.
Financial & Reporting Support
- Help coordinate accounting activities and deadlines to support timely reporting.
- Provide updates to the Director of Finance on outstanding items, issues, and areas requiring attention.
- Assist with financial reporting, account schedules, and audit requirements.
- Work with Financial Analysts to ensure financial information is accurate and complete for reporting and analysis
- All other duties as assigned
Process Improvement & Controls
- Contribute to the development and implementation of accounting policies and internal controls.
- Identify opportunities to streamline accounting processes, strengthen documentation, and improve efficiency.
- Assist with maintaining Finance procedures and supporting the implementation of process improvements.
- Escalate potential control issues or financial risks to the Director of Finance
Qualifications
What You Bring
Education
- Post-secondary education in accounting, finance, business administration, or a related discipline or equivalent work experience.
Experience
- 5-7 years of progressive accounting or finance experience.
- 3-5 years of payroll experience, Payroll Compliance Professional (PCP) preferred.
- Proficiency with accounting/ERP systems (SAGE or similar ERP systems) and payroll systems (ADP Workforce Now).
- Experience with general accounting, journal entries, inter-company, reconciliations, and month-end close.
- Experience Microsoft Excel.
Knowledge and Skills
- Strong understanding of accounting principles and financial reporting.
- Strong attention to detail and accuracy.
- Excellent organizational and problem-solving skills.
- Ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively.
- Ability to maintain confidentiality and handle sensitive financial information.
- Bilingual English/French is an asset.
Work Environment
- Fast-paced environment with multiple priorities, deadlines, and reporting requirements.
- Regular collaboration with Finance team members and leadership.
- High level of responsibility for confidential financial information.
- Occasional extended hours may be required during month-end, year-end, audits, and reporting cycles.
Additional Requirements
- Ability to travel to different locations within Ontario; access to a reliable vehicle is required.
- Must provide a clear Enhanced Police Check (Criminal Record and Judicial Matters Check).
- Legal authorization to work in Canada
Additional Information
Compensation & Benefits
- We offer our team members attractive compensation, employee and group benefits, training and career development opportunities, and value-added perks
- Eligibility to receive some benefits may vary according to employment status
Important Application Information
- The purpose of this job posting is to fill a vacancy.
- Applicant information submitted through Smart Recruiters may be processed using AI-assisted features that support candidate screening and selection activities.
We offer our team members attractive compensation, employee and group benefits, training and career development opportunities, and value-added perks*. *Eligibility to receive some benefits may vary according to employment status. Agilec welcomes and encourages applications from people with disabilities. We are committed to providing an accessible, barrier-free recruitment and selection process. When contacted about an employment opportunity, please advise us if you require any accommodation at any stage of the selection process.
Job Title: Accounting Specialist (ACTSP)State Location: Ontario Compensation: CAD 28.25 - CAD 33.20 - hourly