Evergreen is seeking a Sales Coordinator to join our team.
We are a national non-profit transforming public spaces in our cities for the health of people and our planet. With over 30 years of championing urban sustainability, we see the potential of our cities to solve some of the biggest issues facing our time and believe that our public spaces are the key to unlocking it. We see beyond the spaces that exist today and imagine them transformed into places where people and nature thrive.
The Evergreen Brick Works site, where our head office is located, is built on the sovereign territory and waterways of the Haudenosaunee, Wendat, and Anishinaabe Nations. These nations continue to be the original governments, continuing leaders and decision makers that govern these lands. The territory is governed by Treaty 13 signed by the Mississaugas of the Credit. Treaties remind everyone of our mutual responsibilities to these Nations and the many First Nations, Métis, and Inuit who call this land home.
Why Evergreen?
In staff engagement surveys, Evergreen employees consistently report that their colleagues are one of the best things about working here. What else is in it for you?
- A reduced work week (4.5 days) for all full-time staff.
- Flexible workdays that align with your life needs and role responsibilities.
- Paid vacation, 3 paid personal days (Evergreen Days), and a paid day off on your birthday.
- Employer-paid extended health care and dental benefits, including a Health Care Spending Account and access to mental health resources.
- Employee Resource Groups (ERGs) that support staff who are Indigenous, racialized, or 2SLGBTQ+, as well as ERGs for allyship learning, and to support caregivers of all kinds.
- Active workplace committees, including Health & Safety, IDEA, and Employee Engagement.
- Access to informal and formal skills development and resume building opportunities.
- A beautiful head office location surrounded by nature at Evergreen Brick Works, with a free shuttle bus from Broadview Station.
Key Accountabilities
A day-in-the-life of this role might include:
- Monitoring incoming event inquiries, promptly acknowledging and directing them to the appropriate sales team member.
- Gathering initial event details to help the team assess and qualify opportunities.
- Scheduling discovery calls, venue tours and internal sales meetings.
- Preparing proposal templates, presentations, contracts and other sales materials.
- Coordinating with internal teams and suppliers to gather the information needed for pricing and proposals.
- Tracking outstanding proposals, agreements, deposits and required documentation, and flagging opportunities that need follow-up.
- Maintaining accurate CRM records, including contact details, opportunity stages, client requirements, and follow-up dates.
- Supporting pipeline reviews, sales reporting and revenue forecasting.
- Maintaining current menus, packages, rate sheets, floor plans and other sales materials.
- Assist with market research, prospect lists, business-development campaigns and repeat-business outreach.
- Supporting client follow-up and post-event communications.
- Coordinating the administrative handoff from sales to event operations.
- Preparing handoff packages that include the agreement, proposal, client requirements, and commitments made during the sales process.
- Coordinating and detail meetings and space bookings, documenting requirements and sharing them with the delivery team.
- Helping ensure that event information is complete, accurate and easy for the delivery team to access.
What You’ll Bring
Success in this role will be supported by the following target qualifications and core competencies.
- 1 to 3 years of experience in sales coordination, event administration, hospitality or a related client-facing role.
- A collaborative approach to working with various internal departments.
- Strong client service skills and professionalism, with experience developing and maintaining positive relationships with new and existing clients.
- Strong organizational skills with the ability to manage multiple projects and deadlines at once.
- Strong verbal and written communication skills, with the ability to communicate complex information in a clear and accessible way.
- Strong analytical, decision-making, and problem-solving skills.
- Excellent attention to detail and a commitment to accuracy and follow-through.
- Proficient in Microsoft 365 with the ability to maintain documents, spreadsheets, calendars, and shared documentation.
You might have the following assets:
- Prior experience in using CRM tools.
Aren’t sure if you check every requirement on this list? That’s ok! We are still interested in hearing from you. We’d love to learn more about how your unique experience might make you a great addition to Evergreen.
Still Interested? Here are some other things you should know!
- This is a full time, salaried role to fill a new position.
- The target hire rate for this role is $52,000 to $57,000. To ensure equity and transparency, our target hire rates are real and are not flexible. If this posted rate does not meet your needs, we ask that you save your application for a time when there is a role and salary that is a fit for you.
- The paid vacation allocation for this role is 15 days.
- This role is supervised by a member of the senior sales team.
Working Conditions
- Position is based out of Evergreen’s head office at Brick Works in Toronto.
- This is a hybrid role, but the successful candidate is required to be on site three (3) days a week.
- Working indoors in a temperature-controlled building.
- Sitting for long periods of time.
- Evergreen Brick Works is in a flood plain of the Lower Don River and is prone to occasional flooding. Under these conditions, this role may be asked to work from home.
Our Recruitment Process
Interested applicants should submit their candidacy by October 19, 2026. Please limit your resume to three pages. Please also include a cover letter to introduce yourself and to give us further context on your job history and skills you’d like to highlight. Candidates selected for an interview will be contacted directly by a member of our People & Culture team.
- There will be one virtual interview.
- We are committed to ensuring that all applicants are notified when the role has been filled so that you aren’t left wondering about the position.
We’re always learning, so please reach out at any stage of the application process if you require support or adaptations. Evergreen is committed to fostering an inclusive and accessible work environment. We are an equal opportunity employer and welcome applications from all qualified individuals. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, Evergreen will provide accommodations throughout the recruitment cycle to applicants who request them.
Evergreen uses a people-focused approach to evaluating applicants. We do not utilize artificial intelligence during the recruitment process.
