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Added 23 mins ago
Outside Sales Representative-EN
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Specialist, Business Integration Services (12-month contract)
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Deli Assistant Department Manager - Full Time
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Customer Service Department Manager - Full Time
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Added 38 mins ago
Chargé de projet
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Executive Operations Coordinator
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Added 53 mins ago
Pro Account Sales Associate Part-Time - 7170 Lethbridge
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Pro Account Sales Associates (PASAs) are primarily responsible for building relationships and selling products to industrial, commercial and other professional customers. Key…
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IT Manager
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Ottawa, ON · Kanata, ON
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Senior Client Services Manager
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Key Account Manager – Leasing & Dealer Fleet
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Added 1 hour ago
Human Resources Coordinator
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$75,000 to $80,000 CAD / year
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Added 1 hour ago
Global Account Manager
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$80,000 to $120,000 CAD / year
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Senior Systems Engineer
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Added 1 hour ago
Director Corporate Services-EN
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Ottawa, ON
$142,610 to $178,460 CAD / year
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ExaCare AI

HR Coordinator

Toronto, ON, Canada

Pay: Compensation: Base salary $75,000 CAD - $80,000 CAD based on level and experience.
Experience: 1-2 years of HR assistant/coordination, office management, or other operational experience in a fast paced environment.
Posting language: English
Posted: Sep 21, 2026

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Original job description

About the role
We’re seeking an HR Coordinator to join our HR team and serve as the backbone of our fast-scaling organization. You’ll manage people operations, assist with core HR tasks, manage our beautiful new office, and help craft memorable culture-building events as we double headcount over the next year! This role is 4 days in office.

What you'll do
HR Operations

Assist with onboarding and off-boarding tasks
Maintain employee files on Rippling, HRIS data integrity, and compliance calendars.
Assist with policy updates, employee-relations documentation, and ad-hoc audits.
Support the Talent team with adhoc tasks

Culture & Events

Assist the HR Director and HR Manager with planning and executing quarterly all-hands, virtual team-building activities, volunteer days, and the annual company retreats
Support coordination of swag, milestone celebrations, and recognition programs.
Liaise with the Talent and Operations teams for new initiatives

Office Management

Coordinate and communicate with office suppliers, vendors and contractors
Be the first point of contact for office-related questions and requests
Fulfill and ensure our workspaces are equipped with office supplies
Take the lead of our snack program, ensuring our people are fueled and that our spaces are replenished
Support front-of-office support, welcoming guests and candidates
Communicate internally regarding office updates in the Vancouver, New York and Toronto office

What you'll bring

1-2 years of HR assistant/coordination, office management, or other operational experience in a fast paced environment.
Solid understanding of HR fundamentals (onboarding, employment law, employee engagement, organizational compliance)
Stellar organizational skills - you juggle many moving parts without dropping the ball.
You thrive in an ambiguous environment and love building structure
Clear, empathetic communication style that builds trust with candidates and colleagues.

Benefits + Perks

Competitive salary and equity in a high-growth startup
Flexible PTO, take what you need
Medical, dental, and vision coverage, including a health spending account
Great startup culture, including company off-sites
Work perks: Discounts at Othership, Formula Fig, Goodlife Fitness, Alter Recovery, RCVRI and more to come!
Compensation: Base salary $75,000 CAD - $80,000 CAD based on level and experience.

An insight into our Core Values

Only the best belong here

We are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.

We work even harder to keep our partners than we did to earn them initially

The work does not stop when a customer first onboards to our platform. It deepens over time. We partner with operators, listening and learning about real problems, and translate that into solutions that help them succeed in practice. We earn trust through consistent delivery.

We keep the patient downstream of every decision

At the end of the day, this is about the patient. We get there by deeply respecting and reflecting on our purpose: to develop software that aids teams in delivering better care.

Raise the bar on ownership

We grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.

The world is moving fast. We move faster.

This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.

Radical candor, zero politics

We say what’s true, early, and we keep communication direct and clean so the team can move.

Bring good vibes and win together

We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up.

If this sounds like you, we'd love to have a chat!

Apply About employer

More about this job

Responsibilities

The HR Coordinator will manage daily people operations, including onboarding, HRIS data integrity, and compliance documentation. Additionally, the role involves coordinating office management tasks and assisting with culture-building events and employee recognition programs.

Requirements

Candidates should have 1-2 years of experience in HR coordination or office management within a fast-paced environment. A solid understanding of HR fundamentals and strong organizational and communication skills are required.

Skills

HR operations
Onboarding
Off-boarding
HRIS management
Compliance
Employee relations
Talent support
Event planning
Office management
Vendor management
Organizational skills
Communication
Empathy
Problem solving

Benefits

Competitive salary
Equity
Flexible PTO
Medical coverage
Dental coverage
Vision coverage
Health spending account
Company off-sites
Fitness discounts

Visa sponsorship

Not detected in the job text

Keywords

HRIS
Rippling
Onboarding
Off-boarding
Compliance
Employee relations
Talent acquisition
Office management
Vendor management
Event planning
Culture building
Startup
Operations
Employment law
Employee engagement

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