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Added 14 mins ago
Cashier
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…our quirky side. With access to free parking, a paid day to volunteer in your community, and opportunities for advancement – working Retail at Princess Auto isn’t just a job - it’s a…
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exacare ai

Human Resources Coordinator

Toronto, ON, Canada

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Mar 20, 2027
Experience: 1-2 years of HR assistant/coordination, office management, or other operational experience in a fast paced environment.
Posting language: English
Posted: Sep 21, 2026

Apply About employer

Applications open in a new tab.

Original job description

Company Overview

Exacare ai is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured referral packets into clear clinical insights and next steps, so teams can make faster, safer placement decisions with less administrative burden. Today, exacare ai powers more than 2,000 facilities, and is growing rapidly.

We recently raised a $30M Series A led by Insight Partners, and are bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!

About the role

We’re seeking an HR Coordinator to join our HR team and serve as the backbone of our fast-scaling organization. You’ll manage people operations, assist with core HR tasks, manage our beautiful new office, and help craft memorable culture-building events as we double headcount over the next year! This role is 4 days in office.

What You'll Do

HR Operations

Assist with onboarding and off-boarding tasks
Maintain employee files on Rippling, HRIS data integrity, and compliance calendars.
Assist with policy updates, employee-relations documentation, and ad-hoc audits.
Support the Talent team with adhoc tasks

Culture & Events

Assist the HR Director and HR Manager with planning and executing quarterly all-hands, virtual team-building activities, volunteer days, and the annual company retreats
Support coordination of swag, milestone celebrations, and recognition programs.
Liaise with the Talent and Operations teams for new initiatives

Office Management

Coordinate and communicate with office suppliers, vendors and contractors
Be the first point of contact for office-related questions and requests
Fulfill and ensure our workspaces are equipped with office supplies
Take the lead of our snack program, ensuring our people are fueled and that our spaces are replenished
Support front-of-office support, welcoming guests and candidates
Communicate internally regarding office updates in the Vancouver, New York and Toronto office

What You'll Bring

1-2 years of HR assistant/coordination, office management, or other operational experience in a fast paced environment.
Solid understanding of HR fundamentals (onboarding, employment law, employee engagement, organizational compliance)
Stellar organizational skills - you juggle many moving parts without dropping the ball.
You thrive in an ambiguous environment and love building structure
Clear, empathetic communication style that builds trust with candidates and colleagues.

Benefits + Perks

Competitive salary and equity in a high-growth startup
Flexible PTO, take what you need
Medical, dental, and vision coverage, including a health spending account
Great startup culture, including company off-sites
Work perks: Discounts at Othership, Formula Fig, Goodlife Fitness, Alter Recovery, RCVRI and more to come!
Compensation: Base salary $75,000 CAD - $80,000 CAD based on level and experience.

An insight into our Core Values

Only the best belong here

We are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.

We work even harder to keep our partners than we did to earn them initially

The work does not stop when a customer first onboards to our platform. It deepens over time. We partner with operators, listening and learning about real problems, and translate that into solutions that help them succeed in practice. We earn trust through consistent delivery.

We keep the patient downstream of every decision

At the end of the day, this is about the patient. We get there by deeply respecting and reflecting on our purpose: to develop software that aids teams in delivering better care.

Raise the bar on ownership

We grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.

The world is moving fast. We move faster.

This is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.

Radical candor, zero politics

We say what’s true, early, and we keep communication direct and clean so the team can move.

Bring good vibes and win together

We win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up.

If this sounds like you, we'd love to have a chat!

Apply About employer

More about this job

Responsibilities

The HR Coordinator will manage daily people operations, including onboarding, off-boarding, and HRIS data maintenance. Additionally, the role involves office management duties and assisting in the planning of company culture events and team-building activities.

Requirements

Candidates must have 1-2 years of experience in HR coordination or office management within a fast-paced environment. A solid understanding of HR fundamentals and strong organizational skills are required to succeed in this role.

Skills

HR operations
Onboarding
Off-boarding
HRIS management
Compliance
Employee relations
Event planning
Office management
Vendor management
Inventory management
Communication
Organizational skills
Data integrity
Administrative support

Benefits

Competitive salary
Equity
Flexible PTO
Medical coverage
Dental coverage
Vision coverage
Health spending account
Company off-sites
Discounts at Othership
Discounts at Formula Fig
Discounts at Goodlife Fitness
Discounts at Alter Recovery
Discounts at RCVRI

Visa sponsorship

Not detected in the job text

Keywords

HR Coordinator
People Operations
Rippling
HRIS
Onboarding
Off-boarding
Compliance
Office Management
Vendor Relations
Employee Engagement
Culture Building
Health Tech
Startup
Administrative
Talent Acquisition Support

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