Find work in Canada.

332,825 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 18 mins ago
Administration & Co-Pay Assistant - 12-Month Contract
Cencora
ON · Ontario, Canada
Full-time
Update and maintain patient files accurately and in a timely manner, ensuring all reimbursement-related activities, outcomes, and communications are properly documented.
Added 18 mins ago
Executive Personal Assistant & Special Projects Lead
MdGB Capital Inc.
Victoria, BC
Full-time
⅓ Executive Assistant, ⅓ Personal Assistant, ⅓ Special Projects Lead, this is a senior, high-trust position for someone who wants more than a task list. You will operate as the principal's…
Added 19 mins ago
Pharmacy Assistant Communications - Express Scripts Canada
Express Scripts Canada
Mississauga, ON
Full-time
Our Mississauga Pharmacy Location is seeking a Pharmacy Assistant Communications that provides meaningful support at the right time to our members for better health and peace of mind.
Added 19 mins ago
Executive Assistant to Chief Executive Officer
TDS Personnel
Richmond Hill, ON
$120,000 to $130,000 CAD / year
Full-time
Our client, a Canadian family enterprise requires an Executive Assistant to join their team. This is not just an administrative job. It is a high-impact role supporting the CEO and helping…
Added 20 mins ago
Executive Assistant
Enwave
Toronto, ON
Contract
Reporting to the Manager, Employee Engagement & Experience, you’ll provide high-level administrative support to designated Leadership Team members while supporting Board and leadership…
Added 20 mins ago
Executive Assistant
University of Alberta
Edmonton, AB
Part-time
Working with the Executive Director, Internal Audit and Enterprise Risk Management (IA/RM), the Executive Assistant completes core activities in the areas of scheduling, communications,…
Added 35 mins ago
Conduct Assistant
College of LPN and HCA of Alberta (CLHA)
Edmonton, AB
Full-time
The Conduct Assistant plays an integral role in supporting the administration of professional conduct, complaint, and hearings processes. Reporting to the Director, Professional Conduct,…
Added 49 mins ago
Junior Executive Administrative Assistant
AccessHR
Calgary, AB
Full-time
Reporting to the Executive Assistant, the Junior Executive Administrative Assistant will support GLJ’s team with the coordination and day-to-day administration that keeps work moving.
Added 50 mins ago
Lead, Enterprise IT VMO
McKesson
Mississauga, ON
Full-time
This role is a critical contributor to McKesson's VMO transformation. The Lead will support the design, build, and maturation of enterprise-wide frameworks, executing the shift of the VMO…
Added 50 mins ago
Pharmacy Assistant Communications - Express Scripts Canada
Cigna Healthcare
Mississauga, ON
Full-time
Our Mississauga Pharmacy Location is seeking a Pharmacy Assistant Communications that provides meaningful support at the right time to our members for better health and peace of mind.
Added 1 hour ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions, U.S.A., Inc.
Calgary, AB
Full-time
Support the True-Blue Program with communications and reporting.
Added 1 hour ago
Executive Assistant (Bilingual Spanish-English)
LCI Engineering Group
Vancouver, BC
Full-time
We are seeking an experienced Executive Assistant able to focus on water engineering and mining.
Added 1 hour ago
EA Specialized Program (Permanent) 1.0 FTE
Parkland School Division
Spruce Grove, AB
Full-time
EA Specialized Program employees assist teachers with many instructional and non-instructional tasks in the classroom and with other school activities. EA Specialized Program employees work…
Added 1 hour ago
Rehabilitation Assistant to Occupational Therapist
Sagkeeng CFS
Selkirk, MB
Full-time
SAGKEENG CHILD AND FAMILY SERVICES (SCFS) is looking for a FULL-TIME Occupational Therapist Assistant to support our Occupational Therapists in delivering therapy services to children and…
Added 1 hour ago
Rehabilitation Assistant to Occupational Therapist
Sagkeeng Child & Family Services, Inc
Selkirk, MB
Full-time
SAGKEENG CHILD AND FAMILY SERVICES (SCFS) is looking for a FULL-TIME Occupational Therapist Assistant to support our Occupational Therapists in delivering therapy services to children and…
Added 1 hour ago
Speech-Language Pathologist Assistant
Sagkeeng Child & Family Services, Inc
Selkirk, MB
Full-time
SAGKEENG CHILD AND FAMILY SERVICES (SCFS) is looking for a FULL-TIME Speech-Language Pathologist Assistant to support our Speech-Language Pathologist in providing services to children and…
Added 1 hour ago
Administrative Assistant
SaskEnergy
Regina, SK
Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of…
Added 1 hour ago
Speech-Language Pathology Assistant
Sagkeeng CFS
Selkirk, MB
Full-time
SAGKEENG CHILD AND FAMILY SERVICES (SCFS) is looking for a FULL-TIME Speech-Language Pathologist Assistant (SLPA) to support our Speech-Language Pathologist in providing services to…
Added 2 hours ago
Administrative Assistant 6
City of Saint John
Saint John, NB
Full-time
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 2 hours ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
Temporary
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 2 hours ago
Executive Assistant, Distribution, GBRS
iA Financial Group (Industrial Alliance)
Quebec, QC
Temporary
Are you passionate about administration and looking to contribute to the purpose of a company that strives to ensure its clients feel confident and secure about their future? As an…
Added 2 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
We are seeking a highly motivated, organized and detail-oriented individual to join Dr. Ruth Sapir-Pichhadze’s, Personalized Transplant Care Research Program. The Research Assistant will…
Added 2 hours ago
Administrative Assistant, Senior Leaders Std
Sanya’k̓ula
Vancouver, BC
Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple…
Added 2 hours ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 2 hours ago
Conseiller aux Familles | Funeral Arranger
Service Corporation International
Rosemère, QC
Full-time
Services client families during funerals, visitations, and interment. Assists in the implementation of choices made by the families/legal representative regarding the funeral, final…

Falk Built Ltd

Executive Assistant & Concierge

Calgary, AB, Canada

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

You stay one step ahead, connect the dots, and keep things moving.

Falkbuilt is digitizing interior construction. Digital Component Construction takes methods the industry already knows and makes them faster, cleaner and smarter, turning building interiors from a disposable expense into a lasting digital asset.

We’re here to change an industry. And we’re having a pretty good time doing it.

As Falkbuilt enters its next stage of growth, we’re looking for an exceptional Executive Assistant to join our Concierge team and play a key role within the Executive Office. Supporting our CEO and President at the heart of a fast-paced, rapidly growing North American headquarters, you’ll help ensure the leaders shaping the future of construction can stay focused on the work that matters most.

At the centre of this role is a trusted partnership with the Chief of Staff and the broader Executive Office. You’ll bring discretion, sound judgment, and exceptional organization to a dynamic environment where no two days are the same.

Why this role is different

You keep complex calendars moving seamlessly, make travel feel effortless, welcome the people who walk through our doors, and help the Executive Office run with the same precision we expect from all Falkers.

Hospitality matters. As part of Falkbuilt’s Concierge team, you help create the experience for everyone from employees and clients to investors and board members, with a commitment to the highest standards of service, professionalism and care.

Discretion is non-negotiable. Priorities change, new challenges show up and new tools and technology, like AI, change how we work. Being tech savvy matters. Anticipating what’s needed before anyone asks is the standard. If you thrive on variety, change and figuring things out, you’ll fit right in. Plus, keeping up with our CEO will help you train for our yearly step-count walking challenge.

The person we’re looking for

You’re organized, resourceful, discreet and almost impossible to rattle. You read the room, anticipate what’s needed, and know when to ask and when to just handle it.

You make complex days feel effortless, from calendars and travel to clients, board members and everything in between. When something goes wrong, you solve it, learn from it and move on.

You’re curious about the business, comfortable with change and new tools, including AI, and always looking for ways to make things work better. A secret love for sales wouldn’t hurt.

What you’ll own

Protect confidentiality - business and personal - without exception.
Run complex calendars for the CEO and President. Priorities shift; you keep the day coherent.
Partner with the Chief of Staff on executive priorities, workflow and follow-through.
Coordinate meetings, deadlines, events, preparation and follow-up.
Welcome clients, partners, investors, board members and visitors with genuine hospitality.
Handle meeting logistics - rooms, technology, catering, materials and the details people only notice when they're missing.
Arrange domestic and international travel for executives, employees and clients.
Drive a company vehicle when needed for airport pickups, hotel drop-offs, client transportation, etc.
Prepare expense reports, corporate credit card reconciliations, executive files, records and confidential documentation.
Support special projects, internal and external company initiatives, client meetings, tradeshows, Branch Summits and other events alongside the fun and dynamic Concierge team.

What success looks like

You earn trust through absolute discretion, sound judgment and professionalism.
Calendars, travel, meetings, events and competing priorities run smoothly even under pressure.
You anticipate problems, know when to make the call and when to ask and quietly get things done.
You appreciate the details, communicate clearly and represent the Executive Office with confidence.
You learn quickly, own mistakes and get better when something doesn’t go as planned.
You use technology, including Microsoft 365, collaboration platforms, and AI, to work smarter and help the team succeed.
High standard, service-first, no silos. We get more done when we work together.

What you bring

5+ years supporting senior executives or C-suite leaders as an Executive Assistant or Executive Administrator.
Exceptional organization, judgment, discretion and written and verbal English communication skills.
Proven experience managing complex calendars, travel, executive communications and confidential information.
Strong proficiency with Microsoft 365 and SharePoint, with comfort using collaboration platforms, modern technology and AI tools.
The ability to work independently, collaborate effectively as part of a team, and adapt quickly when priorities change.
A valid driver’s license, clean driving record and comfort driving guests in a company vehicle.
A service-first mindset, you like people, order, and making hard days look easy.

This is an in-office position at Falkbuilt HQ in Calgary. Occasional travel and after-hours support will be required.

How we work

We are collaborative, hardworking, fast-moving and a little unconventional, well-behaved dogs included.

We work hard, laugh harder, pivot fast and stay curious about what’s next. Every Falker learns how Digital Component Construction actually gets built because understanding the business is everyone’s business. We’re serious about change, less serious about ourselves.

We like people with good instincts, big curiosity and high standards.

We are Falkers.

Let’s talk Falk.

Falkbuilt thanks all applicants for their interest. Only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, travel arrangements, and executive communications while providing high-level administrative support to the CEO and President. They will also act as a key member of the Concierge team, ensuring a welcoming environment for clients, investors, and board members.

Requirements

Candidates must have 5+ years of experience supporting C-suite executives and possess exceptional organizational and communication skills. Proficiency in Microsoft 365, modern collaboration tools, and a valid driver's license are required for this role.

Skills

Executive Support
Calendar Management
Travel Coordination
Hospitality
Discretion
Microsoft 365
SharePoint
AI Tools
Communication
Organization
Problem Solving
Expense Reporting
Event Coordination
Professionalism
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Concierge
Digital Component Construction
Microsoft 365
SharePoint
AI
Calendar Management
Travel Coordination
Expense Reports
Hospitality
Confidentiality
Administrative Support
Corporate Travel
Event Planning
Client Relations
Executive Office
Construction Industry
Collaboration Platforms
Professionalism
Logistics

Report this job