This position is subject to the terms of Appendix D in the Full-Time Support Staff Collective Agreement.
Note: This is for 1 Temporary Full-Time vacancy until November 29, 2027. This position is in-person work based in London, Ontario. This position is deemed a critical replacement vacancy.
Payband: This position is paid at Payband I, $41.20 - $47.57 per hour
Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m. with occasional evenings and weekends for special events.
Why this Role is Important
Reporting to the Manager, Domestic Student Recruitment & Special Events, the Events & Engagement Officer supports the planning, coordination, and delivery of student recruitment and corporate events. The Officer plays a key role in creating welcoming, engaging, and well-organized experiences for prospective students, their supporters, and internal and external stakeholders.
How You'll Make An Impact
Event Management
Develop, Coordinate, Execute And Evaluate Corporate Events As Well As Assist Other Departments To Organize And Plan Other Special Events By
- Organize and implement signature events with a focus on student recruitment
- Lead the planning, logistics, and execution of recruitment events on and off campus, as well as virtual (e.g., CIP, Guidance Symposium, Level Up, program information sessions, tours, outreach events)
- Coordinate event details including scheduling, registration, AV, venue setup, catering, materials, and volunteers/staffing
- Work with vendors and internal partners to ensure smooth event delivery
- Anticipate event logistics and timelines, develop event work back schedules
- Produce appropriate invites and signage for events
- Arrange for event set-up and take-down
- Propose promotional materials as required
- Prepare all materials and logistical requirements for the events - name tags, signage, giveaways, audio visual equipment, catering, etc.
- Prepare proposed budget for each event for approval by internal stakeholders
- Ensure that all facility and event requirements adhere to college policies and relevant legislation, following risk management protocols in event planning to protect the health and safety of all participants
- Presents to Project teams/task forces pre and post event
- Collects and submits invoices for payment
- Investigate and analyze potential events that will position Fanshawe as a leader in education and in the community, based on audience, venue, timing, cost and opportunity
Student Communications Support
- Support the implementation of student-focused communications and engagement initiatives, in collaboration with Recruitment and Communications Officers
- Work cross-functionally to support student recruitment efforts for prospective students and engagement efforts for current students
- Support Communications Officers in drafting, editing, and distributing student communications across email, social media, newsletters and web platforms
- Assist in maintaining content on event webpages and student recruitment digital platforms
- Monitor student inquiries related to recruitment events and provide timely, accurate responses
- Gather photos, student stories, and other content to support recruitment communications, in coordination with the broader recruitment and communications team.
- Coordinate with other marketing and communication resources as needed for events, including photography, media promotion
Administration & Reporting
- Prepare event summary reports including attendance, budget and direct attendee feedback as well as recommendations for future events
- Maintain accurate records of event logistics, communications, and participant data
- Support the Supervisor in tracking project timelines and deliverables
Performs Other Duties As Assigned
What You'll Bring
- Post-secondary 3 year diploma or degree or equivalent in Corporate Communications, Event Planning or similar field; or equivalent combination of Education and Experience
- Minimum of 5 years of knowledge of industry best practices and emerging trends in social media, websites, branding design and production
- Experience in writing and editing for a variety of audiences for an established brand or organization with diverse and engaged audiences
- Experience in project management in a collaborative environment involving cross-functional teams on time-sensitive tasks
- Substantial experience in corporate events planning. The incumbent must have experience working with a variety of vendors to be able to negotiate services and fees as well as experience working with senior staff to plan high level corporate events
- Ability to work under pressure with tight and competing deadlines is required
- Strong project management skills; demonstrated ability in working independently and working as a team member, along with solid decision-making abilities
Ready to Apply?
If you’re ready to strengthen our student experience and contribute to something bigger - we’d love to hear from you. Submit your application by the specified closing date.
Fanshawe College uses Workday to manage recruitment and hiring processes.
Educational Credentials
While transcripts are not required for the interview, they are mandatory as a condition of employment.
Equity, Diversity and Inclusion
Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.
Accommodation
Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca
Land Acknowledgement
Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
