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Farmboy Fine Arts

Project Coordinator

Vancouver, BC, V5L 0C7, Canada

Job type: Full-time
Experience: 2-3 years of relevant experience in an administrative or project coordination role
Posting language: English
Posted: Sep 29, 2026

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Original job description

Role Description

Reporting to the Senior Manager of Delivery, the Project Coordinator is a highly organized, administratively focused, and detail-oriented team member responsible for record keeping, purchasing, purchase order (PO) creation, and logistics. The Project Coordinator also manages the Brand Standard Program, which includes processing incoming orders, managing brand communications, submitting orders to production partners, and providing tracking and status updates to clients.

Core Function

Record Keeping & Administration: Maintain accurate, complete, and up-to-date project files, documentation, and records.
Purchasing & Procurement: Request quotes, create and issue purchase orders, and track orders through to delivery.
Brand Standard Program: Manage the program end to end, from processing incoming orders and submitting them to production partners, to providing tracking and updates to clients.
Logistics: Coordinate shipping, packing and crating, insurance, and delivery for assigned projects.

Details of Function

Record Keeping & Administration

Maintain organized and accurate project documentation, files, and records, ensuring administrative processes and reporting requirements are followed.
Keep purchase orders, quotes, order confirmations, and shipping documents filed and up to date for every order.
Track the status of all orders and projects so information is current and easy to find.
Manage scheduling and documentation for assigned projects.

Purchasing & Procurement

Request and review vendor quotes; create, issue, and track purchase orders for assigned projects.
Confirm order details, pricing, and lead times with vendors, and follow up to keep orders on schedule.
Maintain positive vendor relationships through clear communication of orders, expectations, and special instructions.

Brand Standard Program

Process incoming Brand Standard orders accurately and promptly.
Manage brand communications with clients and internal team members.
Submit orders to production partners with complete specifications and documentation.
Monitor production and shipping status, and provide tracking information and proactive updates to clients.

Logistics

Coordinate shipping, packing and crating requirements, insurance, and delivery schedules with vendors and carriers.
Support the Project Manager with installation coordination, as required.

Communication & Reporting

Provide regular status updates to stakeholders on procurement, orders, and other assigned tasks.
Report project risks and issues to the appropriate management channels and escalate as necessary.
Participate in daily scrums, project team meetings, and other company meetings as necessary.
Perform other duties as required and assigned.

Key Qualifications

2-3 years of relevant experience in an administrative or project coordination role
Highly organized, with the ability to manage multiple orders, priorities, and deadlines at once
Administratively focused and process driven
Exceptional attention to detail and accuracy
Excellent written and verbal communication skills
Strong problem-solving skills and sound judgment
Collaborative team player

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More about this job

Responsibilities

The Project Coordinator is responsible for managing project documentation, procurement processes, and purchase order creation. They also oversee the Brand Standard Program, handling order processing, production coordination, and client status updates.

Requirements

Candidates must have 2-3 years of relevant experience in an administrative or project coordination role. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential for this position.

Skills

Project coordination
Record keeping
Purchasing
Procurement
Logistics
Purchase order creation
Vendor management
Administrative support
Communication
Problem-solving
Attention to detail
Scheduling
Reporting
Order tracking
Documentation

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Delivery
Record Keeping
Purchasing
Procurement
Purchase Order
Logistics
Brand Standard Program
Vendor Quotes
Shipping
Packing
Crating
Insurance
Installation Coordination
Stakeholder Communication
Project Risks
Scrum
Administrative
Process Driven
Commercial

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