POSITION SUMMARY
Reports to: Construction Manager
The Site Coordinator supports the day-to-day administrative operations of a tunnel construction project. The Site Coordinator will serve as a key point of coordination between the construction team, subcontractors, project controls, HSE, HR, and corporate departments, ensuring efficient site operations and accurate project documentation.
The Site Coordinator’s key responsibilities are:
- Provide administrative support to the Construction Manager, General Superintendent and leadership team.
- Coordinate daily site administrative activities and prioritize work to support construction operations.
- Maintain project records, correspondence, reports, meeting minutes, and site documentation.
- Manage incoming calls, emails, and visitor inquiries, directing them to appropriate project personnel.
- Coordinate site meetings, prepare agendas, distribute minutes, and track action items.
- Support workforce onboarding by coordinating access requests, orientations, training records, and site inductions.
- Assist with timesheet collection, labour tracking, vacation requests, and workforce reporting.
- Maintain and update project filing systems, both electronic and hard copy, ensuring document control requirements are met.
- Process purchase requisitions, invoices, expense reports, and other administrative transactions.
- Coordinate travel arrangements, accommodations, and logistics for project personnel when required.
- Support document management platforms such as Aconex, SharePoint, or other project systems.
- Track and maintain site office supplies, equipment inventories, and facility requirements.
- Assist in preparing construction reports, productivity reports, and monthly project summaries.
- Coordinate courier services, mail distribution, and project-related communications.
- Establish and maintain professional working relationships with project stakeholders, subcontractors, and clients.
- Ensure compliance with project procedures, company policies, and document retention requirements.
EDUCATION AND QUALIFICATIONS
- Diploma or post-secondary education in Business Administration, Office Administration, Construction Administration, or a related field.
- Minimum 2-5 years of administrative experience, preferably within construction, infrastructure, mining, or industrial projects.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced construction environment.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently while supporting a multidisciplinary project team.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with project document management systems such as Aconex, Procore, SharePoint, or similar platforms is considered an asset.
JOB REQUIREMENTS
- Demonstrated proficiency in Microsoft Office applications, with advanced Excel skills considered a strong asset.
- Experience managing project documentation, records management, and document control processes.
- Ability to support construction reporting, workforce administration, and site logistics.
- Familiarity with construction projects, site operations, and project administration practices.
- Experience coordinating meetings, preparing reports, and managing administrative workflows.
- Ability to document and implement continuous process improvements within areas of responsibility.
- Working knowledge of health and safety documentation and training record management is considered an asset.
- Familiarity with unionized construction environments.
PREFERRED EXPERIENCE
- Experience working on large infrastructure, tunneling, transit, or heavy civil construction projects.
- Familiarity with unionized construction environments.
- Experience supporting field operations, construction managers, superintendents, and project teams.
- Knowledge of project administration processes including workforce tracking, document control, procurement support, and reporting.
WORK ENVIRONMENT
FCC is dedicated to creating an inclusive workplace where diversity is valued and respected. As an equal opportunity employer, we are committed to ensuring that all aspects of our recruitment and selection processes are accessible to individuals with disabilities. We offer reasonable accommodation upon request to support applicants throughout their journey with us. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), affirming our ongoing efforts to provide a supportive and equitable environment for all.
We appreciate your interest; however, only qualified candidates will be contacted by our Talent Acquisition Team. We do not accept unsolicited agency resumes.
