About the Job
Under the leadership of the Accounting Manager and as a member of the billing team, the Billing Coordinator is responsible for creating and distributing client invoices, resolving billing discrepancies, and communicating with clients or internal teams about invoice-related questions.
The key responsibilities of this role are:
- Meeting billing and invoicing cycles.
- Providing timely and efficient support to lawyer requests relating to billing matters.
- Maintaining the WIP list by dealing with disbursements, write-offs, write-downs, and transfers.
- Drafting accounts, circulating and collecting input from lawyers in a timely manner, tracking draft accounts during approval process and liaising with legal assistants as necessary.
- Revising and finalizing accounts; issuing final accounts electronically to clients (or other delivery method as requested, such as mail or e-billing systems).
- Becoming familiar with, and understanding any special billing requirements of the clients/files assigned, and ensuring compliance with these requirements. E.g., Special Client Requests may include designing special forms and pages pertaining to client’s bills/invoices.
- Ensuring firm records properly reflect client addresses, identity and other client-related information in accounting software, using billing notes and other required options in Client and Matter master files.
- Setting up new e-billed client profiles and systems and dealing with client e-billing matters.
- Attending and responding to client requests for estimates and accruals, extra summaries / billed to date information, and meeting clients’ due dates.
- Responding to clients’ requests in a timely and professional manner, especially challenging requests for information within tight deadlines.
- Attending to client charitable donation arrangements.
- Attending to Year-end summaries/requests.
- Ensuring proper and timely filing of client materials using the DMS
What you will bring to this role:
- Post-secondary diploma or degree in accounting.
- 3-5 years of related work experience, with a preference for those candidates with previous professional services experience, experience in a law firm is an asset.
- Working knowledge of a recognized law firm accounting system software, Clio preferred.
- Proficiency with technology including Windows applications (Word, Excel and Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills, ability to handle multiple tasks and work under pressure to meet deadlines.
- Detail oriented and resourceful, with strong analytical ability.
- Ability to work in a fast-paced environment while maintaining accuracy.
- High level of discretion and confidentiality.
- Ability to be flexible with regards to work hours during busy periods to meet the demands of the role.
What does Filion have to offer you:
- A hybrid work environment (4 days in office)
- A competitive compensation and benefits package
- A collegial work environment
Employment Type: Permanent, Full-Time. This position is located in our Toronto office, and it is not a new position.
Salary Range: $55,000 - $68,000, depending on level of experience and other factors.
If you wish to be considered for this role, please email your cover letter and resume to Michelle Desand, HR/Office Manager, at [email protected].
Filion Wakely Thorup Angeletti LLP is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.
Candidate experience is important to us, and we do not use AI to screen applications or to interview. Your application will be read and assessed by a human.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purpose.
