Are you highly organized, detail-oriented, and someone who enjoys coordinating multiple moving pieces? Do you thrive in a busy environment where planning, communication, and keeping things on track are key? If so, our Workforce Logistics Coordinator role could be a great fit!
In this role, you'll support our Client Solutions team by coordinating employee travel, accommodations, vehicle arrangements, and workforce rotations across various project locations. From planning upcoming travel to handling last-minute changes, you'll play an important role in keeping our teams moving and ensuring they have what they need to get to where they're going. This position requires approximately 50% travel, including potential support at remote project locations.
A DAY IN THE LIFE OF A WORKFORCE LOGISTICS COORDINATOR
As a Workforce Logistics Coordinator, you're the go-to person for workforce travel and transportation needs. You'll coordinate flights, accommodations, rental vehicles, and ground transportation while keeping track of fly-in/fly-out (FIFO) schedules and upcoming employee rotations. You'll work closely with employees, internal teams, travel providers, and rental agencies to ensure arrangements are in place and everyone has the information they need.
Your days will involve balancing planned travel with unexpected changes, whether that's a cancelled flight, an extended assignment, or an urgent request to get someone to a project site. You'll also coordinate company and rental vehicle assignments, maintain accurate travel and fleet records, and track expenses to support project costing. With multiple moving pieces and changing priorities, your ability to stay organized, think ahead, and find solutions will help keep our operations running efficiently.
Qualifications
- 2-4 years of experience in administration, logistics, travel coordination, workforce coordination, or a related field.
- Experience coordinating high-volume travel arrangements is an asset.
- Experience supporting FIFO rotations, remote projects, construction, restoration, or other project-based workforces is an asset.
- Strong organizational and time management skills with the ability to manage competing priorities and changing requirements.
- Excellent communication and interpersonal skills with a customer-focused, collaborative approach.
- Strong attention to detail when managing schedules, bookings, expenses, and documentation.
- Effective problem-solving skills with the ability to respond quickly to urgent or unexpected situations.
- Proficiency in Microsoft Office and the ability to learn new scheduling, travel, and business systems.
- Ability to work independently, exercise sound judgment, and escalate issues when needed.
- Knowledge of fleet coordination, vehicle rentals, or travel expense tracking is an asset.
- Ability to travel approximately 50% of the time, including to remote project locations and for catastrophe or large-loss assignments.
Who We Are
At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.
Let's Rebuild Together
Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.
By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.
First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
