JOB DESCRIPTION
Position Title: Accounts Payable Administrator
Department: Accounts Payable
Position Reports to: Accounts Payable Supervisor
Position Summary:
The Accounts Payable Administrator is responsible for the timely processing of vendor invoices, matching and filing cheque copies and invoices, and is the main contact for assigned vendors.
Key Responsibilities:
- Process invoices for payment.
- Reconciliation of quantity and cost of product received.
- Resolve discrepancies related to the receiving of product.
- Entering cost adjustments and create debit notes as required by circumstances.
- Process expenses productively and accurately.
- Verify the correctness of supplier invoices in terms of amount, date, originating PO, discounts, taxes, etc.
- Properly maintain Vendor Files and Vendor Purchase Divisions in the system.
- Assist with Accounts Payable Auditing procedures as requested by Accounts Payable Supervisor.
- File paid invoices with copies of cheques attached.
- Communicate effectively with vendors and A/R departments.
- Process all US paid invoice as required.
- Collaborate effectively with all departments (Flanagan, Stop, and Roseland)
- Complete and keep up to date on all Health & Safety, Food Safety and Quality Assurance training pertinent to the role.
- Responsible for reporting any and all concerns related to the Health & Safety, safe handling and integrity of all items received, stored and distributed by Flanagan Foodservice.
- Adherence to all Health & Safety, Food Safety and WHMIS practices.
- Follow safe and efficient work procedures to meet customer requirements including maintaining a clean and safe environment
Required Qualifications:
- Grade 12 education.
- General understanding of accounting and bookkeeping practices.
- Good proficiency using MS Excel Spreadsheets.
- Strong Keyboarding skills.
- Detail oriented with a focus on accuracy.
- Good verbal and written communication skills and ability to converse in a professional manner.
- Ability to meet deadlines, and complete tasks efficiently and accurately.
- Ability to work independently and within a team.
- Strong problem solving skills.
Unique Requirements:
- Communicate effectively with vendors using patience and persistence to achieve satisfactory results.
- Manage large volumes of invoices for processing.
- Ability to sit for long periods.
- Repetitive movements.
- Must work in office on Thursdays (Cheque day)
