Studio Coordinator (Marketing & Project Support)
Formosis Architecture Inc. is a young, innovative architectural practice located in the heart of downtown Vancouver’s Gastown district. Our boutique studio specializes in a wide range of project types and scales: mixed use, retail, institutional, multi-family residential, commercial, large scale multi-phased master planning and site rezonings.
We are seeking a motivated, energetic, and detail-oriented Studio Coordinator to join our team. Sitting at the heart of our practice, this multi-faceted role is a unique hybrid combining studio operations, marketing & business development, and architectural project support. It is designed as a launchpad for a recent graduate in Architecture, Marketing, Communications, Business, or Construction Management who wants hands-on, end-to-end exposure to how a dynamic design studio operates.
This is a permanent part-time position (4 days, 30 hours per week) with room to grow as our project volume scales
- Salary: Commensurate with experience (Range: $44,000-$52,000 for 4 days/week, with the option of rising to $55-65k when work volume increases to 37.5 hours a week)
- Benefits: Comprehensive health benefits and wellness perks following a 90-day probationary period
Key Responsibilities:
General Administration
- Manage front-desk reception, guest hospitality, studio supplies, and building vendor coordination
- Handle studio emails, shared calendar scheduling, mail retrieval, and shipping logistics
- Support staff onboarding, shared calendar management, and general office organization
- Coordinate team social events, lunches, continuing education sessions, and wellness perks
Marketing & Business Development
- Maintain and update the company website, project portfolios, and digital marketing collateral
- Manage studio social media channels (Instagram & LinkedIn), highlighting project milestones and studio culture
- Assist with preparing fee proposals, maintaining templates, and tracking business development opportunities
- Coordinate project photography, drone site reviews, and visual content generation
- Explore and utilize modern design tools and AI workflows (such as Midjourney and Adobe Creative Suite) to support creative marketing initiatives
Project Coordination
- Assist our architectural team with document control: issuing and tracking Site Instructions (SIs), RFIs, and submittals using Bluebeam and Notion
- Help coordinate municipal permit applications (DP, BP, Occupancy) and collect Letters of Assurance
- Organize drawing transmittals, physical mock-ups, and consultant document packages
- Assist with site review documentation, travel bookings, and consultant coordination
The successful candidate must possess the following qualifications and experience:
- Legally eligible to work in Canada with Canadian work experience, and available for an in-person interview at our Gastown studio
- A background or degree in Architecture, Interior Design, Marketing, Communications, Business Administration, or Construction Management
- Exceptional written and verbal English communication skills
- Highly organized, proactive, detail-oriented, and comfortable juggling multiple priorities in a fast-paced creative environment
- Software Fluency:
- Proficiency in the Microsoft Office suite
- Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator) is a strong asset
- Eagerness to learn industry tools like Bluebeam Revu, Notion, and AI design tools.
Why Join Formosis?
- We offer comprehensive health benefits and a dedicated wellness fund following your probationary period
- We cover the costs for your learning credits, professional development, and continuing education
- You will enjoy a flexible work schedule of 30 hours per week with room to grow
- You get hands-on, multi-disciplinary experience across studio operations, marketing, and construction administration
- You will work out of our brick-and-timber boutique studio in the heart of historic Gastown
- Our team enjoys regular social events, team lunches, holiday parties, and monthly in-office seated massages
Should this opportunity be of interest to you, please submit your cover letter and resume to studio@formosis.ca, with [Studio Coordinator – Your Name] as the subject line.
