The Payroll & Benefits Administrator plays a critical role in ensuring the accurate, compliant, and timely administration of payroll and employee benefits across the Canadian entities. As a key partner to Human Resources, Finance, and regional leadership teams, this individual will support payroll operations, statutory compliance, benefits management, and related reporting activities while maintaining strong internal controls and a high level of data integrity.
The successful candidate will be responsible for the full cycle of payroll processing, employee benefits administration, and payroll-related reporting. In addition, they will identify and implement opportunities to improve processes, enhance system efficiencies, and strengthen payroll controls. Acting as the primary point of contact for payroll-related inquiries, this individual will ensure payroll data is accurate, complete, and processed in accordance with applicable legislation, company policies, and organizational standards.
Key Responsibilities:
- Prepare and submit certified payroll reports, ensuring accuracy and compliance with prevailing wage requirements; support ongoing process improvements.
- Support biweekly Canadian payroll processing, including data entry, validation, and reporting.
- Conduct regular audits of payroll data to ensure accuracy, completeness, and integrity.
- Ensure compliance with all applicable wage and hour legislation, tax regulations, union agreements, and company policies.
- Perform accurate calculation, deduction, and remittance of union dues in accordance with collective agreements and regulatory requirements.
- Assist Finance with the preparation of monthly journal entries related to payroll.
- Process biweekly payroll for hourly (union and non-union) and salaried employees.
- Perform biweekly payroll reconciliations and support monthly reporting requirements.
- Support the harmonization and standardization of payroll platforms and processes across entities.
- Prepare and complete year end reporting, T4’s and T2200 etc.
- Provide support to employees regarding payroll, time and attendance, and benefits-related inquiries
- Provide timely ad hoc reports as required by senior leadership and other departments.
- What You Will Need:
- College degree in Human Resources or Business Administration or equivalent
- 1-3 years of experience in payroll and benefits administration
- Strong time management and prioritizing skills
- Good customer service skills
- Working knowledge of ADP but not required
- Must possess a strong work ethic and be a team player
- Strong working knowledge of Microsoft Office Suite especially Excel
- Multi-provincial payroll experience required
- Working knowledge Canadian payroll tax and employment legislation
- Ability to deal with difficult, sensitive and confidential information
What We Offer:
- Comprehensive BenefitsHealth, dental, vision plans, and health spending
- Pension Plan with company matching
- Short- and long-term disability, life, and accidental insurance
