About G architects
G architects is a full service Canadian architecture firm designing community focused spaces across Ontario. With offices in Kingston, London, Timmins, and Toronto, our 50-person team, including 15 registered architects, specializes in Residential Care & Aging, Life Sciences, Social & Education, Healthcare, and Mental Health environments. Founded in 2014, we continue to grow our presence and impact through meaningful, people centered design.
The Opportunity
We are seeking a full-time Marketing & Proposal Coordinator to join our Marketing team! In this role, the successful candidate will work directly with the Director of Marketing, playing a critical role in shaping how G architects is represented externally. Day-to-day, you will support the development of proposals, marketing materials, and brand communications across the firm. This position offers meaningful responsibility and visibility within a lean team and requires someone who learns quickly, takes ownership of their work, and executes consistently to the firm’s brand standards. This is a fast-paced, hands-on role for a detail-oriented self-starter who can manage multiple priorities, work independently, and maintain a high level of professionalism.
What You’ll Do
PROPOSAL & BUSINESS DEVELOPMENT SUPPORT
- Review and summarize RFPs, RFQs, and other pursuit documents to identify requirements, deadlines, and evaluation criteria
- Coordinate consultant outreach and manage information collection for proposals
- Develop first drafts of proposals in response to RFP requirements using established office templates
- Maintain and update project sheets, staff bios, resumes, firm qualifications, sector materials, and other marketing collateral so information is current and readily available for pursuits
- Ensure all submissions are accurate, well-organized, and aligned with G architects’ brand standards and guidelines
- Track proposal schedules, deliverables, and submission requirements
MARKETING & COMMUNICATIONS
- Manage and schedule content for the firm’s LinkedIn and Instagram accounts, ensuring consistency with brand voice and visual standards
- Help develop and implement the firm’s PR strategy, including building relationships with media, publications, industry organizations, and other relevant contacts
- Identify relevant award programs and coordinate submissions to increase visibility for the firm, its people, and its projects.
- Help identify and coordinate conferences, speaking opportunities, sponsorships, and industry events aligned with the firm’s target sectors.
- Coordinate routine website updates, including projects, team information, news, insights, and other content.
- Coordinate photography needs for projects and events, including liaising with photographers and organizing assets
- Draft blog articles and website content with guidance from the leadership and design teams
GENERAL MARKETING SUPPORT
- Assist with presentation formatting and visual consistency as needed
- Support event planning and coordination for internal and external initiatives
- Provide ad hoc marketing and administrative support to the marketing and leadership teams
What We’re Looking For
We’re looking for a capable, motivated marketer who can work independently, manage competing priorities, and contribute to the quality and consistency of how G architects presents itself. The right person will bring strong communication skills, sound judgment, and a willingness to take ownership of their work.
We’re looking for someone who brings:
- Exceptional written communication skills with strong attention to detail
- Highly organized and self‑sufficient, able to manage multiple projects independently in a fast‑paced, deadline‑driven environment
- A proactive, quick learner who takes initiative and ramps up quickly
- A reliable team player who follows through, takes ownership, and consistently produces high‑quality work
- A professional, clear communicator who is confident collaborating across teams and representing the firm’s brand
- A solid understanding of how marketing and proposals influence brand perception
- At least 2–5 years of post‑graduation experience in marketing, communications, design, or a related field
- Proficiency with Microsoft Office; familiarity with Adobe InDesign or related design tools is an asset
- Experience in the architecture, engineering, or construction (AEC) industry is an asset but not required
What’s In It For You
This is an opportunity to take on a meaningful role within a growing architecture practice, with exposure to both the day-to-day work of marketing and the broader strategy behind how we pursue work, communicate our expertise, and build the G architects brand. You’ll work closely with the Director of Marketing, Principals, broader leadership team, and project teams, with room to take on greater responsibility as you grow in the role.
- Real ownership and impact: Play an active role in proposals, marketing initiatives, brand communications, and how the firm presents itself externally.
- Opportunity to grow: Take on increasing responsibility and expand your role as your experience develops and the firm continues to grow.
- Meaningful work: Support pursuits and initiatives across healthcare, long-term care, life sciences, housing, and other community-focused projects.
- A collaborative team environment: Work as part of a close-knit team where your contributions are visible and you’ll collaborate directly with people across the firm.
- Broad marketing + business development experience: Build experience across proposals, content development, social media, brand initiatives, and business development.
- Direct exposure to leadership: Work closely with Principals and senior staff and gain a strong understanding of the firm, our sectors, and how we pursue and win work.
PERKS & BENEFITS
- Hybrid work flexibility: Up to 90 hybrid work days per year, providing flexibility to work remotely while maintaining regular in-person collaboration with the team.
- RRSP matching: 1:1 employer match up to 4% of salary after one year of employment.
- Paid time off: Two weeks of vacation, plus an office closure between Christmas and New Year’s.
- Flexible PTO: Additional time off available through our unlimited PTO approach, supporting flexibility while balancing project and team commitments.
WORK ENVIRONMENT
This is a full-time position (37.5 hours per week). G architects has four offices across Ontario in London, Kingston, Timmins, and Toronto, and the successful candidate may be based out of the office most convenient to them.
How to Apply
Interested candidates are invited to submit a resume and portfolio of relevant work demonstrating experience in proposals, marketing materials, social media content, or other applicable communications to sabrina@garchitects.ca. Writing samples may be included as part of the portfolio.
G architects believes that diverse perspectives make us stronger. We welcome applicants of all backgrounds and identities to apply. We provide equal opportunities regardless of gender, sex, sexual orientation, gender identity or expression, race, ethnicity, national origin, age, disability, family or marital status, religion or non-religion, or political affiliation.
