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Added 28 mins ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions, U.S.A., Inc.
Calgary, AB
Full-time
…all activities on a timely basis. The role includes various support functions within logistics, requiring warehouse work as required. The also involving cording between logistics and…
Added 1 hour ago
Manager, Finance and Risk
College of Naturopaths of Ontario
Toronto, ON
Full-time
Providing back-up support for all accounting functions including the approval of payroll in the absence of the Finance Coordinator or Manager, Human Resources.
Added 2 hours ago
Executive Operations Coordinator
RZOLV Technologies Inc.
Vancouver, BC
Full-time
…growing quickly, and we are looking for an exceptional Executive Operations Coordinator to help keep our leadership team organized, prepared and moving…
Added 2 hours ago
Program Coordinator
Sanya’k̓ula
Vancouver, BC
Full-time
Reporting to the Screening Program Leader, the Program Coordinator contributes to the development, maintenance and advancement of a provincial cancer screening program. The Program…
Added 2 hours ago
Legislative Administrator
Westbank First Nation
Kelowna, BC
Full-time
Reporting directly to the General Legal Counsel, the Legislative Administrator plays a key role in supporting the General Legal Counsel and the Policy Development Coordinator in the…
Added 5 hours ago
Admissions Coordinator FT
EHN Canada
Nanaimo, BC
$50,000 CAD / year
Full-time
EHN Canada was founded in 2013 to support this growing demand. We believe that every Canadian has the right to mental health and addiction treatment services that are accessible (little to…
Added 5 hours ago
Admissions Coordinator FT
Edgewood Health Network Inc
Nanaimo, BC
Up to $50,000 CAD / year
Full-time
EHN Canada was founded in 2013 to support this growing demand. We believe that every Canadian has the right to mental health and addiction treatment services that are accessible (little to…
Added 6 hours ago
Sales Coordinator
Beutel, Goodman & Company Ltd.
Toronto, ON
Full-time
The Sales Coordinator serves as a key point of contact for internal stakeholders, investment advisors, and individual investors, providing prompt and professional service while coordinating…
Added 7 hours ago
Senior Go to Market Analyst, Ecosystem Integration
Payments Canada
Ottawa, ON · Toronto, ON
…delivery-focused, product-led ecosystem enablement and execution support role centered on maintaining the process, documentation, legal, and communication constructs, and executing the…
Added 8 hours ago
Program Coordinator-Office & Admin Specialist Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 10 hours ago
Plant Operations Coordinator Intern
Vylor
ON · Chatham-Kent, ON,CA
Full-time
You’ll work closely with site leadership, production teams, and technical experts to support plant and field operations, drive improvement projects, and contribute to our culture of safety…
Added 19 hours ago
Community Peace Officer Level One
Yellowhead County
Edson, AB
Full-time
…county’s emergency management team providing initial and on-going support to affected communities (ex. door-to-door notification, assisting with evacuation operations, traffic control,…
Added 19 hours ago
International Office Coordinator
Employment Solutions - Sault College
Kirkland Lake, ON
Full-time
Reporting to the Manager, International Operations, the International Office Coordinator will be responsible for developing, tracking and liaising with both internal and external partners…
Added 22 hours ago
Pre-Clerkship Coordinator, College of Medicine (Regina)
University of Saskatchewan
Regina, SK
The Coordinator is also responsible for and accountable to ensure that all legal health and safety requirements are followed within the pre-clerkship program, Regina campus.
Added 23 hours ago
Reception & Client Intake Coordinator
BC Legal Management Association
BC · West Vancouver, BC
Other
Support the onboarding and cross-training of any reception and client intake coordination team members to promote consistency in client service, administrative processes, and office…
Added 1 day ago
Therapeutic Specialized and Indigenous Court Coordinator (TSIC)
Government of Alberta
AB
The TSIC Coordinator is a member of the Office of the Chief Justice within the Alberta Court of Justice and reports directly to the Therapeutic, Specialized & Indigenous Courts (TSIC)…
Added 1 day ago
Secretary SEA Clerk (Full-time)
District School Board of Niagara
ON · Ontario, Canada
Full-time
The Special Education Support Services Team is seeking an enthusiastic and detail-oriented individual for the position of SEA Clerk. Reporting to the Special Education Supervisor, this role…
Added 1 day ago
Plant Operations Coordinator Intern
Vylor
Chatham-Kent, ON · Chatham, ON
Full-time
You’ll work closely with site leadership, production teams, and technical experts to support plant and field operations, drive improvement projects, and contribute to our culture of safety…
Added 1 day ago
Member Services Coordinator
Desjardins
Sainte-Marie, QC · Caisse Desjardins de La Nouvelle-Beauce
Full-time
Act as a resource for sector employees and provide them with the necessary support to carry out their activities. Assist them with processes and tools, authorize operations, and resolve…
Added 1 day ago
Billing Administrative Assistant
Gowling WLG
Toronto, ON
$55,000 to $75,000 CAD / year
Full-time
This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
Added 1 day ago
Accounts Receivable Coordinator / Billing Manager - Patient Support Programs
Lock Search Group
Toronto, ON · Greater Toronto Area, Canada
Full-time
Oversee billing operations for contract-based invoicing for the Patient Support Programs and Infusion Services
Added 1 day ago
Piping Field Coordinator - Energy Construction
Kiewit
AB · Edmonton, AB
Full-time
As a Piping Field Coordinator, you will be expected to be a job-site leader in health and safety, ensuring quality of reporting and workmanship, and that all engineering work is completed…
Added 1 day ago
Water Monitoring and Surveys Field Operations Supervisor - Hydrologist Supervisor
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Water Monitoring and Surveys Field Operations Supervisor
Added 1 day ago
Compliance Officer- Aden / National
Relief International
Aden
Full-time
The Compliance Officer - based in Aden will support Program and support functions teams in internal auditing and compliance issues, prepare for internal auditing, filing program,…
Added 1 day ago
Lease Documentation Coordinator
QuadReal Property Group
Vancouver, BC
Full-time
Reporting to the Regional Director, Lease Documentation for Office and Industrial (BC), the Lease Documentation Coordinator is responsible for providing accurate and timely administrative…

Closed listing

Galderma

Office and Administration Coordinator

Toronto, ON, Canada

Pay: $66,400 to $83,000 CAD / year
Job type: Full-time
Experience: Minimum of 1-3 years’ previous experience in an equivalent role supporting
Posting language: English
Posted: Sep 23, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

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Original job description

Archived listing. The details below describe a past opening.

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

The Office & Administration Coordinator supports the effective operation of the business by providing high-quality administrative and operational coordination across day-to-day office activities. The role is responsible for ensuring smooth office operations, supporting internal teams, and maintaining efficient processes, while also providing administrative support for Healthcare Professional contracting and payment activities.

Administrative & Operational Support

Coordinate day-to-day administrative activities to support efficient business operations
Manage calendars, schedule meetings, and coordinate internal and external communications
Prepare correspondence, presentations, reports, and meeting minutes
Maintain accurate electronic and physical records in line with company policies and SOPs
Serve as a professional point of contact for internal stakeholders and external partners

Office Management & Facilities

Oversee daily office operations, including supplies, inventory, vendors, facilities, and equipment
Ensure front desk coverage and general office administration needs are met
Coordinate office services, maintenance, and service providers
Prepare and process purchase orders, requisitions, and invoices related to office operations

Knowledge Management & Process Documentation

Document administrative processes, workflows, and SOPs
Maintain centralized repositories for templates, records, and reference materials
Support onboarding and operational consistency through clear process documentation

Contracting & Payment Support

Support administration of (HCP) contracts, including preparation, tracking, filing, and record maintenance
Collect, verify, and maintain required HCP documentation (e.g., credentials, compliance forms)
Coordinate with Legal, Compliance, Medical, and Finance teams to support contract approvals and payments
Track contract terms, key dates (renewals/expiries), and related invoices and payments

Business Continuity & Emergency Preparedness

Support business continuity planning for office operations
Maintain emergency procedures, evacuation plans, and emergency contact lists
Coordinate office response during disruptions or emergency situations

Additional Support

Support onboarding and administrative HR processes
Participate in committees and employee resources groups to contribute to employee engagement and in office engagement forums
Provide administrative support to the Canadian Leadership Team
Liaise with IT on general user inquiries, equipment coordination, and meeting room technology
Manages the company fleet program, including employee onboarding and offboarding, handling inquiries, and supporting annual activities such as driver safety training and year-end reporting.
Performs other related responsibilities, as assigned, to support departmental and organizational objectives.

Minimum Knowledge and Experience

Minimum of 1-3 years’ previous experience in an equivalent role supporting
Bachelor’s Degree or equivalent experience/qualification
Excellent communication skills, both written and oral. Bilingual in French is an asset.
Proven ability to work independently and act resourcefully in order to complete tasks with limited to no direction
Excellent project-management, time-management and organization skills
Exerts professionalism and political savvy when interacting across levels of the organization
Strong attention to detail and ability to process high volumes of work with accuracy
Exercises sound judgment and discretion when handling confidential information and responding to requests.
Technically experienced in order to independently manage technical requirements. Intermediate level proficiency in MS Word, Powerpoint, Excel, Teams and Outlook.
Demonstrate honesty and integrity, and model behaviors consistent with Galderma’s Four Commitments, company standards and policies.
Demonstrate agility and adaptability in learning new technologies and business processes.

The annual salary range for the role is $66,400-$83,000 CAD.

About employer

More about this job

Responsibilities

Coordinate daily administrative and office operations, including scheduling, communications, records, facilities, vendors, purchasing, and process documentation. Support healthcare professional contracts and payments, business continuity, onboarding, leadership administration, IT coordination, and the company fleet program.

Requirements

Requires 1–3 years of experience in an equivalent role and a bachelor’s degree or equivalent experience or qualification. Candidates should have strong communication, organization, project and time management, attention to detail, discretion, professionalism, independent judgment, and intermediate proficiency in Microsoft Word, PowerPoint, Excel, Teams, and Outlook; French is an asset.

Skills

Administrative Coordination
Office Management
Calendar Management
Meeting Coordination
Written and Oral Communication
Recordkeeping
Process Documentation
Contract Administration
Payment Coordination
Project Management
Time Management
Organization
Attention to Detail
Confidentiality
Microsoft Office
Technical Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Coordination
Office Operations
Facilities Management
Vendor Coordination
Purchase Orders
Requisitions
Invoices
Healthcare Professional Contracts
Contract Approvals
Compliance Documentation
Payment Processing
Standard Operating Procedures
Knowledge Management
Business Continuity
Emergency Preparedness
Employee Onboarding
Human Resources Administration
Fleet Management
Driver Safety Training
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
Microsoft Outlook
French

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