Reports to: Director of Development
Key Partners: Philanthropy Manager
Interfaces with: Faculty, staff, parents, consultants, and service providers
Salary Range: $65,000 – $75,000, commensurate with experience
The School
Stratford Hall, an independent K–12 IB World School, invites applications from individuals who wish to join our dynamic team. Located in Vancouver, BC, our welcoming and purposeful community is home to over 540 students and more than 100 faculty and staff. Our graduates attend top post-secondary institutions across Canada, the U.S., and abroad. Founded in 2000, Stratford Hall is one of the few IB continuum schools in Canada and has a rich tradition of educational innovation and excellence in the Primary Years, Middle Years, and Diploma Programmes.
Position Summary
The Development Coordinator is a key member of the Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate their experience.
Key Responsibilities
- Database & Records Management (Advancement)
- Administer and maintain the Raiser’s Edge NXT database, ensuring data accuracy, system integrity, and controlled user access.
- Conduct regular data entry, clean-up, global updates, imports, and exports.
- Generate queries, reports, mailing lists, dashboards, and fundraising analytics.
- Provide expert support to the data managers in the Enrollment, Communications, and Academic departments.
- Provide training and troubleshooting support for Development team members.
- Coordinate data consistency across institutional systems.
- Gift Processing & Financial Reporting
- Process, acknowledge, and receipt all donations, including one-time, recurring, in-kind, and share-based gifts in alignment with CRA regulations.
- Oversee recurring giving programs, send pledge reminders, and monitor lapsed donor follow-up.
- Reconcile monthly and annual donation reports with the Finance Department; support financial audits.
- Maintain and update online donation forms and giving platforms.
- Prospect Research
- Maintain donor profiles.
- Actively support pipeline development for the team by supporting the Development Director with prospect research.
- Donor Stewardship & Events
- Manage donor stewardship calendars and coordinate individualized follow-up activities.
- Support Development events by managing invitation lists, registration tracking, and donation reporting.
- Collaborate with the Communications team to ensure fundraising content and donor communications are accurate and up to date.
Required Skills & Qualifications
- 3–5 years of experience in database administration, advancement operations, or fundraising support.
- Advanced knowledge of Raiser’s Edge NXT.
- Familiarity with CRA gift receipting guidelines, donor data privacy, and record keeping standards.
- Demonstrated communications skills (oral and written).
- Ability to plan to ensure most efficient task completion outcomes.
- Flexible and adaptable and embraces change.
- Ability to handle confidential information with the utmost professional integrity.
- Respect, dignity and inclusion for all members of the community.
- Enthusiasm, eagerness and genuine interest in all aspects of the school’s success.
- Self-awareness, with a desire for constant self-improvement (goal-oriented).
- Proficient in advancement and productivity tools, including CRM platforms and donor databases.
- Flexible schedule with ability to attend evening events.
- Fluent in spoken and written English; additional languages an asset.
- Experience in an independent school or nonprofit environment is considered an asset.
Application Process
We are committed to supporting a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including applicants from historically underrepresented groups such as BIPOC (black, indigenous, and people of colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability and require accommodation in either the recruitment process or on the job, we will work together with you to provide the reasonable workplace accommodations you need.
This recruitment is being led by Gerard Search on behalf of Stratford Hall.
Application deadline: We are accepting rolling applications until the position is filled.
Check the status of the search process here
