THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA PUBLIC SERVICE.
Administrative Officer
AO1 Administrative Officer 1
Regular/full-time
Sport, Culture, Heritage and Tourism
Public Library Services, Community Grants and Services
Brandon MB
Advertisement Number: 45633
Salary(s): AO1 $57,666.00 - $69,411.00 per year
Closing Date: October 19, 2026
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for 6 months.
The Public Library Services Branch is seeking an Administrative Officer to provide comprehensive administrative, financial and operational support to branch programs and services. The position coordinates financial and office administration, provides guidance to staff, supports program and interjurisdictional activities, and contributes to effective, accountable branch operations.
To be considered for this competition, you must submit an application form and a resume. See below for further instructions.
Duties:
- Coordinate financial administration activities, including budgeting, forecasting, reporting, and financial transactions.
- Analyze financial information and prepare reports to support decision-making.
- Administer procurement and asset management processes in accordance with government policies and procedures.
- Provide administrative support for meetings, committees, travel arrangements, agendas, and stakeholder communications.
- Coordinate human resource processes, including onboarding, attendance reporting, timekeeping, and recruitment support.
- Maintain electronic and physical records in compliance with information management standards.
- Monitor workflows, track assignments and deadlines, and support process improvements.
- Provide guidance to staff on administrative, financial, procurement, records management, and human resource procedures
Qualifications:
Essential:
- Experience providing financial support services, including budget monitoring, financial reporting, and processing financial transactions.
- Experience providing administrative support, including coordinating meetings and preparing agendas, minutes, correspondence, and briefing materials.
- Experience using SAP or a similar enterprise system to support financial, procurement, payroll, or human resource administration.
- Experience providing human resource administrative support, including timekeeping, onboarding, and ensuring compliance with policies and procedures.
- Experience organizing, maintaining, and tracking records and information using physical and electronic filing systems, databases, or document management tools.
- Strong organizational skills, including the ability to manage competing priorities and meet deadlines.
- Demonstrated ability to produce accurate, thorough, and detail-oriented work in a fast-paced environment.
- Effective verbal communication skills.
- Effective written communication skills.
- Strong interpersonal skills with the ability to build effective working relationships and collaborate with a diverse range of clients, partners, and colleagues.
- Proficiency using Microsoft Office applications including Word, Excel, Outlook, and PowerPoint or similar software applications.
- Ability to exercise initiative and work independently with minimal supervision.
- Ability to interpret and apply policies and procedures.
Desired:
- Experience supporting procurement, purchasing, inventory management, or asset management functions or processes.
Conditions of Employment:
- Must be legally entitled to work in Canada
- Must provide and maintain a satisfactory Criminal Record Check
Apply to:
Advertisement # 45633
Talent Acquisition
Human Resource Services
600-259 Portage Avenue
Winnipeg, MB, R3B 2A9
Phone: 204-945-7518
Fax: 204-945-0601
Email: govjobs@gov.mb.ca
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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