Position:
Accounting Assistant
Hours of Work:
20 hours per week
Purpose:
The Accounting Assistant is responsible for providing scheduled support to the Controller in accordance with company policies and procedures. Maintaining accurate and up-to-date accounts payable and receivable sub-ledgers and monthly account reconciliations utilizing industry-specific computer software are key components of this position.
Duties and Responsibilities:
Accounts Receivable:
- Process client or miscellaneous payments as required to sub-ledger.
- Respond to client or payer account inquiries as required.
- Generate & prepare statutory declarations and WSIB clearance in a timely manner to ensure prompt payments.
General Ledger:
- Assist the Controller with monthly general ledger reconciliations as required.
- Prepare monthly bank reconciliations for approval by the Controller.
- Prepare monthly government remittances for approval & submission by the Controller.
Accounts Payable (backup):
- Maintain a working knowledge for backup support for processing vendor and supplier invoices, in a timely manner, verifying accuracy, approvals, and account coding.
- Prepare cheques and associated reports, as required.
- Prepare and maintain pre-authorized payments monthly or as required.
- Prepare all Accounts Payable sub-ledger journals for posting to General Ledger monthly.
- Reconcile Accounts Payable sub-ledger to General Ledger monthly.
- Enter and reconcile cheques cashed to accounting software monthly.
- Respond to vendor inquiries as required.
Payroll (backup):
- Prepare payroll every 4-6 weeks to maintain a working knowledge of our payroll processes and software and provide backup as required.
General Office Support
This job description indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required.
Qualifications:
- Comprehensive knowledge of computer accounting software systems
- Experienced in processing accounts payable/receivable, sub-ledger and general ledger entries and reconciliations
- Excellent interpersonal and communication skills
- Two-year college diploma in accounting
- Two to three years of practical accounting experience
