Administrative assistant jobs in Canada (2,286 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 2,286
Employers: 1,154

Advertised starting pay

Average starting payCAD / hour: $26.99Across 341 listings
Average starting payCAD / year: $53,287Across 108 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%293 listings
On-site: 87%1,978 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (56), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 3 days ago
M
Administrative Assistant
MNP
Saskatoon, SK
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 3 days ago
BH
Junior School Administrative Assistant, Academics
Branksome Hall
Toronto, ON
- $50,123 to $62,570 CAD / year
- Full-time
Added 3 days ago
UO
Administrative Assistant
University of Alberta
Edmonton, AB
- Full-time
Added 3 days ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
We are looking for an Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 3 days ago
MU
Human Resources Administrator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Added 3 days ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 3 days ago
Administrative Assistant (Bilingual)
The Canada Life Assurance Company
Montreal, QC
The Administrative Assistant in our Disability Management Services Office (DMSO) in Montreal will be responsible for supporting the team with the day to day administrative functions for…
Added 3 days ago
MO
Administrative Assistant II
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
The Municipality of Chatham-Kent has an opening for a permanent full-time Administrative Assistant II in the Housing Services division.
Added 3 days ago
GL
Field Administrative Assistant
Go Lime Inc.
Concord, ON
- $21 to $22 CAD / hour
- Full-time
Added 3 days ago
FH
Administrative Assistant, Clinical Operations - Surrey Memorial Hospital
Fraser Health
Surrey, BC
- Full-time
We are currently hiring for an Administrative Assistant, Clinical Operations to join our team at Surrey Memorial Hospital located in Surrey, B.C.
Added 3 days ago
Administrative Assistant, Engineering
FortisBC
Trail, BC
Added 3 days ago
MA
TECHNICAL ADMINISTRATIVE ASSISTANT
MPE a division of Englobe
AB · Edmonton, AB
- Full-time
We’re looking for a proactive and collaborative individual to join our team as a Technical Administrative Assistant. In this role, you’ll play a key part in supporting our engineering team…
Added 3 days ago
EC
Administrative Assistant
EnGlobe Corp.
Dartmouth, NS
- Full-time
Added 3 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Provides a wide range of administrative support and
Added 3 days ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
London, ON
The Disability Management Services Office (DMSO) is seeking a highly organised and customer-focused Administrative Assistant. A primary responsibility of this position is managing incoming…
Added 3 days ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
Winnipeg, MB
The Administrative Support Assistant is responsible for administrative duties for the Disability Management Services Office (DMSO).
Added 3 days ago
D
Administrative Assistant - Image Smiles Dental
dentalcorp
Vancouver, BC · Image Smiles Dental
- Full-time
Added 3 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 3 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Added 3 days ago
D
Administrative Assistant - Image Smiles Dental
Dentalcorp
Vancouver, BC
- Full-time
Added 3 days ago
M
Administrative Assistant (18-month Term)
MNP
Chatham-Kent, ON · Chatham, ON · Tilbury, ON
- Full-time
Added 3 days ago
Councillor's Administrative Assistant
City of Mississauga
Mississauga, ON
Under the general direction of the Councillor and functional guidance of the Councillor’s Executive Assistant the Administrative Assistant, Ward 3 will carry out the daily duties of the…
Added 3 days ago
C
Administrative Assistant
CIBC
Winnipeg, MB
- Full-time
Added 3 days ago
SH
Administrative Assistant - AY2 - Primary Care
Southern Health-Santé Sud
Steinbach, MB
- Full-time
Added 3 days ago
WM
Administrative Assistant - Kingsway Mall
Westcliff Management Ltd
AB · Edmonton, AB
- Full-time
We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day operations of our property management office. This role provides administrative,…

Groupex Canada

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

The Role

The Administrative Assistant plays a crucial role in supporting the efficient operation of the general office with a focus on the rebate process. This role involves administrative tasks such as data entry, documentation management, communication with stakeholders, assisting in the coordination of rebate-related activities and providing support to office and sales staff.

The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. The Administrative Assistant will be the first point of contact must project a professional image through in person, phone and electronic interactions.

Responsibilities

Administrative Support: Provide general administrative support to the entire office staff, including scheduling meetings, preparing correspondence, managing supplies and reception
Reception: Managing incoming calls, directing them to the appropriate person or department, and taking messages when necessary
Handling Correspondence: Sorting and distributing mail, emails, and faxes, as well as responding to general inquiries
Data Entry: Accurately input rebate information into the database or spreadsheet system, ensuring completeness and correctness of data
Documentation Management: Organize and maintain rebate documentation, including receipts, invoices, and other relevant records, ensuring easy retrieval and compliance with company policies
Communication: Serve as a point of contact for rebate inquiries, both internally and externally. Communicate with customers, vendors, and other departments to gather necessary information and resolve issues in a timely manner
Reporting: Assist in generating reports on rebate activities, including redemption rates, trends, and discrepancies, to provide insights for decision-making purposes
Coordination: Support the coordination of rebate-related tasks, such as processing applications, verifying eligibility, and issuing payments or credits
Process Improvement: Participate in the continuous improvement of rebate processes and procedures to enhance efficiency, accuracy, and customer satisfaction

Background Experience, Skills and Education

High school diploma or equivalent
Proven experience in administrative support roles, preferably in a finance-related environment
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Excellent attention to detail and accuracy in data entry and documentation management
Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels
Ability to work independently with minimal supervision and collaborate effectively in a team environment
Knowledge of rebate programs, promotions, or incentives is a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database software or CRM systems
A positive, can-do attitude
Enjoys working with a fun and collaborative team

About Groupex Canada https://www.groupex.com/

Groupex was established in 1984 by a small group of independent restaurants. Responding to pricing competition from large foodservice chains, this group combined their purchases to earn volume discounts and rebates. Today Groupex uses the buying power of its national membership base to negotiate savings on essential restaurant supplies and services. Groupex programs cover the most essential foodservice products and services. Members save thousands of dollars on beverages, food, operational and financial programs.

Why Work at Groupex?

A rewarding and challenging career with an established company in an exciting and fast paced industry
A training and support structure to ensure you have the tools to succeed
A compensation package which includes a competitive salary, a complete health benefits plan, and an RRSP investment program

Apply About employer

More about this job

Responsibilities

Provide general office and reception support, including handling correspondence, scheduling, and maintaining supplies. Enter and organize rebate data and documentation, respond to rebate inquiries, assist with reporting and rebate coordination, and contribute to process improvements.

Requirements

A high school diploma or equivalent and proven administrative support experience are required; finance-related experience is preferred. Candidates should have strong organizational and communication skills, accuracy in data entry, proficiency with Microsoft Office, and experience with databases or CRM systems; rebate program knowledge is a plus.

Skills

Administrative Support
Data Entry
Documentation Management
Organizational Skills
Attention To Detail
Time Management
Written Communication
Verbal Communication
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Database Software
CRM Systems
Rebate Processing
Reporting

Benefits

Health Benefits Plan
RRSP Investment Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Rebate Processing
Data Entry
Documentation Management
Reception
Scheduling
Correspondence
Database
CRM Systems
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer Inquiries
Stakeholder Communication
Rebate Applications
Eligibility Verification
Payments
Credits
Reporting
Redemption Rates
Process Improvement
Finance
Foodservice
Restaurant Supplies
Promotions
Incentives

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