About the job
Company Description
We are a family-run food manufacturing company based in Surrey, British Columbia, Canada. Operating under H.B. Kaysons Ltd., we have been producing high-quality ethnic snacks since 1988. All of our products are manufactured in our SQF-certified food facility in Surrey, where we focus on maintaining the highest standards of food safety, quality, and consistency. Using high-quality and natural ingredients, we manufacture a wide variety of nutritious snack products. Over the years, we have built a strong reputation as a trusted producer and exporter of premium snack foods, supplying customers across Canada. As a growing company, we are committed to innovation, quality, and continuous improvement in everything we produce. Our team takes pride in creating authentic snacks while maintaining the highest standards in food manufacturing.
Role Description
We are seeking a detail-oriented Full-Time Accounting & Bookkeeper to fill a maternity leave position. This role is responsible for daily bookkeeping in QuickBooks, accounts receivable and payable, bank and account reconciliations, invoicing, and payment processing, while also assisting with ingredient and supply ordering, coordinating logistics and deliveries, and general administrative support. The ideal candidate has a strong accounting background, excellent organizational skills, and the ability to manage multiple responsibilities in a fast-paced manufacturing environment.
Compensation: $ 21 per hour starting wage, with opportunities for wage increases based on experience, performance, and ability to manage the responsibilities of the position.
Key Responsibilities
Accounting & Bookkeeping:
- Perform daily bookkeeping and maintain accurate financial records using QuickBooks
- Record financial transactions, including sales, expenses, and supplier payments
- Reconcile bank accounts, credit card statements, and vendor accounts in QuickBooks
- Prepare and issue customer invoices and ensure accurate billing
- Monitor accounts receivable and follow up on outstanding payments
- Process and record incoming payments (EFT, cheque, credit card, etc.)
- Maintain organized financial documentation and records
- Assist with monthly financial reporting and account reconciliation
- Prepare financial records and reports for external accountants during month-end and year-end closing
Purchasing & Supply Coordination:
- Manage ingredient and packaging supply ordering based on inventory levels
- Communicate with suppliers to place orders and confirm pricing and availability
- Track purchase orders and ensure timely delivery of materials
- Maintain organized records of supplier invoices and purchase documentation
Logistics & Supply
- Coordinate and book deliveries and freight shipments with logistics providers
- Prepare shipping documentation and invoices for orders
- Track shipments and communicate with carriers regarding delivery status
- Work with internal teams to ensure orders are shipped on time
Administration Support
- Maintain organized records of invoices, purchase orders, shipping documents, and payments
- Support internal administrative processes and documentation
- Communicate with suppliers, customers, and logistics partners regarding orders and payments
- Assist management with operational and financial tasks when required
Qualifications
- Degree or diploma in Accounting, Finance, or Business Administration
- Experience using QuickBooks and Excel for bookkeeping and financial record-keeping
- 2-3+ years of bookkeeping, accounting, or financial administration experience preferred
- Strong understanding of account reconciliation, accounts payable, and accounts receivable
- Close attention to detail and strong organizational skills
- Ability to manage multiple responsibilities in a fast-paced environment
- Strong communication and problem-solving abilities
- Available to start within 1 weeks Full-Time.
- Please send your resume to hbktanishapatel@gmail.com or message me on LinkedIn.
