About HALO
HALO Air Ambulance is a charitable helicopter emergency medical service and public-safety organization serving rural and remote communities across Southern Alberta. HALO operates in a complex environment involving aviation, emergency medical services, public safety, charitable fundraising, government relations, community engagement, and organizational governance.
Responsibilities
Event Planning & Coordination
- Support the planning, administration, and delivery of HALO’s signature events, and assist with community fundraisers and outreach activities
- Coordinate event logistics, vendor relationships, ticketing, volunteer support, and on-site execution
- Contribute creative ideas and help develop event themes, promotional materials, and guest experiences
- Track event results and assist with post-event reporting and stewardship activities
Donor, Sponsor, & Community Engagement
- Support donor and sponsor recognition efforts through communications, acknowledgements, and event experiences
- Assist with preparing sponsorship packages, and donor communications
- Attend HALO events, community presentations, outreach activities, and media opportunities as required
Grant Development & Administration
- Research grant opportunities from government, corporate, and foundation sources
- Prepare and submit clear, compelling, and accurate funding proposals and reports
- Maintain a grant tracking system, including deadlines, priorities, outcomes, and renewals
- Collaborate with the leadership team to ensure grant deliverables and reporting requirements are met
Communications and Administrative Support
- Assist in developing event promotions, newsletters, and social media content
- Track event and grant budgets, prepare expense summaries, and maintain organized digital files
Ideal Candidate
You’re creative and community-minded but also highly organized. You enjoy bringing ideas to life, whether that’s through planning a memorable event, crafting a compelling grant proposal, or helping connect supporters to a cause that truly matters. You can switch gears easily, collaborate with others, and take pride in professional, high-quality work.
Skills & Attributes
- Excellent written communication and storytelling skills
- Strong organizational abilities and attention to detail
- Creative thinker with initiative and follow-through
- Able to manage multiple projects and deadlines
- Comfortable working both independently and as part of a team
- Confident communicator with professional and tact
- Motivated by purpose – passionate about community impact and saving lives
Qualifications
- Post-secondary education in communications, marketing, fundraising, or a related discipline (or equivalent experience)
- 2+ years of experience in event coordination, fundraising, or grant writing
- Demonstrated ability to prepare and manage successful grant submissions
- Proficiency in Microsoft Office, Google Workspace, and donor or CRM software
- Experience with Canva or similar design platforms is an asset
- Valid driver’s licence and willingness to work occasional evenings or weekends for events
Compensation
- $48,000.00 - $52,400.00 annually, commensurate on experience
- Annual Health Spending Account (following probation)
- 2-weeks holiday (following probation)
- Variable schedule based on a 40-hour work week
Why Join HALO?
At HALO, every role contributes to saving lives. You’ll work alongside a passionate, professional team that values collaboration, innovation, and community partnership. We offer meaningful work, a positive environment, and the opportunity to see the direct impact of your efforts.
Contact us to apply
If you would like to apply for this role, please submit a resume, cover letter, and references to our CEO, Paul Carolan at recruiting@haloairambulance.com. Applications will be reviewed on an ongoing basis, and the position will remain open until the right candidate is selected. Please include "Events & Grants Assistant" in the subject line of your email.
