Company Description
Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!
At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.
We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.
Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.
Job Description
Working within the Redevelopment Office, and reporting to the Manager of P3 Facility Operations, this position provides analytical and project management support to the Contract Management team in the execution of Alternate Finance and Procurement (AFP) contract administration activities at the Oakville and Milton hospital sites. Specifically, this position conducts weekly reviews of Project Co’s service tasks within the hospital, manages the Small Works and Variations quoting process with Project Co, approves work in conjunction and alignment with the contract, supervises work in progress through to completion ensuring work complies with the specification of the project and meets the user’s needs. Leads the tracking process related to Small Works and Variations by monthly performance monitoring of Project Co, following through on user complaints liaising with Project Co on Facility Management issues by investigating and solving them ensuring Project Co follows through on all required actions.
- Assists the Manager in facilitating DBFM contracts with a broad portfolio of in-scope services to ensure consistent and high-quality delivery of Project Co Services within the hospital.
- Supports the performance monitoring of Project Co against Key Performance Indicators and operating Facility Management Protocols in part by leading weekly compliance meetings to review completeness and accuracy of Facility Management work that Project Co has completed around the hospital. Follows up with Project Co on known issues and complaints from hospital stakeholders, to address identified concerns.
- Review and analysis of monthly and annual deliverables from Project Co to evaluate completeness, and adherence to the project agreement requirements identifying and resolving any discrepancies
- Engages with hospital users to understand Facility Management requests and issues. Escalates to the Manager as required. Educates hospital users on the project agreement interpreting the contract as it applies to their request or issue.
- Assists the manager in coordinating Permission to Work requests from Project Co, such that the clinical team understands the impact to their environment and operations. Follow up on completion of work and user satisfaction.
- Provides guidance to other teams providing understanding of contract documents and/or advice on integrated solutions.
- Delivers high-quality artifacts, including meeting minutes documenting actions required assigning accountabilities, status reports, user documentation, presentations, etc.
- Escalates operational issues to the appropriate level of leadership, including risks, scope changes, etc.
- Works independently conducting interviews to obtain understanding of hospital users’ requirements and direction to effectively identify/determine user needs.
- Participates in internal review of contractual documents by identifying issues, providing research to formulate the hospital’s position on issues of conflicting interpretation of the contract.
- Synthesizing user input and feedback to ensure gaps, impacts, or areas of overlap are identified and addressed through the appropriate forum to minimize impact on operations.
- Administers the documentation and approval process associated with Small Works and Variations.
- Leads user meetings to define needs, manage scope, test solutions, develop communication plans, coordinate interruptive work, and monitor implementation.
- Critically review estimates in comparison to similar previous work estimates to monitor cost effectiveness
- Liaise with various stakeholders including clinical staff and managers, senior leadership staff, facility support services, and Project Co on coordination of activities representing the hospitals perspective to ensure outcomes meet operational needs.
- Develop and present material for review and information using strong written, verbal and graphical communication skills
Qualifications
- At minimum, completion of a Bachelor degree in business administration, engineering, or health/life sciences (recognized equivalent may be considered).
- Minimum three years of work experience in chosen field.
- Experience in planning and procurement, project management or contract management is preferred.
- Experience working in a hospital setting is preferred.
- P3/AFP experience is preferred
- Ability to synthesize, compare and summarize complex documents including complex contracts and other project related documents
- Demonstrated ability to anticipate and take timely and appropriate action to address actual or potential issues which could place project schedules at risk
- Skills to research best practices for a wide variety of areas.
- Ability to work under minimal supervision to formulate and define scope and objectives through research and fact-finding.
- Function at a high level of autonomy in determining work objectives; works in a self-directed manner.
- Display tactical and critical strategic thinking skills
- Possess strong communication skills; listens for clarity and meaning, and to speak in an honest and straightforward manner to ensure mutual understanding in a conversation as well as having strong written and presentation skills
- Demonstrated strong time management, organizational, conceptual and strategic thinking skills and abilities with the ability to meet tight deadlines
- Strong interpersonal and conflict resolution skills
- Self-motivated, works independently and integrates well as a member of a variety of teams, interacts with co-workers, physicians, volunteers, patients and their families in a way that demonstrates that everyone involved in patient care is valuable
- Computer literacy including Microsoft Word, Excel, PowerPoint
Additional Information
Status: Temporary Full-time (Approx. 12 months)
Hours: Monday to Friday -- 7.5 hour day shifts (Hours are subject to change based on operational needs)
Salary: $40.323 to $50.391 per hour
Date Posted: September 15, 2026
Internal applications due by: September 22, 2026
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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.
Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards. These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching. We do not control or influence these processes. To ensure your application is reviewed by our team, we recommend applying directly through our Halton Healthcare careers site.
We thank all those who apply but only those individuals selected for further consideration will be contacted.
Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.
The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.
All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
FTE: 1.0 FTEUnion Status: NON UNIONShift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shiftsEmployment Status: Temporary Full-timeDepartment: MD Plant Admin & MaintenanceLength of temporary contract: Approx. 1 yearSite Location: Multi-Site (Oakville, Milton, Georgetown)