Office & administration jobs in Canada

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Added 5 days ago
SG
Purchaser - Swift Current
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 5 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 5 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 5 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Surrey, BC
- Full-time
Added 5 days ago
PH
Clerical Supervisor, Medical Imaging
Provincial Health Services Authority
Vancouver, BC
- Full-time
…recommending changes to supervisor. Identifies inconsistencies in office procedures and develops new work systems by methods such as working together with staff to streamline processes,…
Added 5 days ago
MU
EXECUTIVE ASSISTANT TO VICE-PRESIDENT (RESEARCH AND INNOVATION) (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- $61,099 to $71,679 CAD / year
- Contract
Office of the Vice-President (Research and Innovation)
Added 5 days ago
IR
Administrative assistant
Institut Rameau d'or
Saint-Eustache, QC
- Full-time
Added 5 days ago
CK
records manager
Comfort Keepers
Surrey, BC
- Full-time
Added 5 days ago
SH
Unit Clerk - Ambulatory Care
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 5 days ago
SH
Unit Clerk - Children's Clinic
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 5 days ago
BT
Administrative Assistant
Baker Tilly Canada
Windsor, ON
- Full-time
Proficient in using Microsoft Office software, including Excel, Word, PowerPoint, and Outlook.
Added 5 days ago
AH
Health Information Management Professional I
Alberta Health Services
AB · Edmonton, AB
- Temporary
…interventions and specific data elements. Experience with Microsoft Office applications (Outlook, MS Teams, Word, Excel, PowerPoint) and a demonstrated pattern of professional and personal…
Added 5 days ago
EC
Human Resources Administrator – Closed Competition – Enoch Cree Nation Members Only
Enoch Cree Nation
Spruce Grove, AB
- Full-time
Diploma or certificate in Human Resources, Business Administration, Office Administration, or a related field is preferred; an equivalent combination of education and administrative…
Added 5 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 5 days ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
Beaumont, AB
- Full-time
As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail,…
Added 5 days ago
CO
Administrative Coordinator 1
City of North Vancouver
North Vancouver, BC
- Full-time
You will have considerable related work experience in an administration role, supplemented by business administration courses, with a preference for a Certificate in Business…
Added 5 days ago
BU
administrative assistant - post secondary institution
Brandon University
Brandon, MB
- Full-time
Added 5 days ago
HM
operations officer - administration
Hercules Moving Company INC
Toronto, ON · North York, ON
- Full-time
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 5 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 5 days ago
Unit Clerk
HealthCareersInSask.ca
Prince Albert, SK
Added 5 days ago
HR
receptionist, medical clinic
Hear Right Canada
Oshawa, ON
- Full-time
Added 5 days ago
MC
Change Management Consultant (36142)
Myticas Consulting
Toronto, ON
- Contract
Work model: Hybrid from the client’s Mississauga office preferred, with occasional work in downtown Toronto
Added 5 days ago
Site Procurement Manager , Site Procurement OPs(SPO)
Amazon
Richmond, BC
Added 5 days ago
C
Executive Assistant, GAM
CIBC
Toronto, ON
- Full-time
…physical filing systems, support invoice coding and general office administration, and help coordinate onboarding and offboarding activities. Maintain department information such as…
Added 5 days ago
SR
Contract Specialist
STRIVE Recruitment Inc.
Hamilton, ON
- Full-time
STRIVE is a specialist recruitment firm offering proactive recruitment solutions in Accounting & Finance, Corporate Administration, and Manufacturing Operations. STRIVE supports various…

Health Sciences North

Executive Assistant

Sudbury, ON, P3E 5J1, Canada

$37.55 - $44.17 / hour

Apply on careers.hsnsudbury.ca About employer

Applications open in a new tab.

Job details

Pay: $37.55 - $44.17 / hour
Apply by: Nov 12, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Competition #	11079
Job Title	Executive Assistant
Department	People and Culture
Status	Temporary (November 2026 - November 2027)
Work Type	Full-time
Affiliation	Non Union
Shift Assignment	Days
Bilingualism Required	Considered an asset
Police Check Requirement	N/A
Site	RLHC-Non Union Non Managment
Salary Information	$37.55 - $44.17 / hour
Application Closing Date	November 11, 2026

KEY FUNCTION:

Provide efficient and confidential administrative support, and ensure the day-to-day operations are effectively and efficiently managed, coordinated, and performed.

REPORTING:

Under the general direction of the Vice President, People and Culture.

DUTIES:

Manage and coordinate the flow of information to and from the Vice President, People and Culture’s office.
Coordinate and schedule appointments and prioritize and maintain the Vice President, People and Culture’s schedule.
Coordinate travel arrangements for the leadership team and members of the Board; complete travel expense claims for submission and approval as required.
Monitor and assist with budgetary preparation and ensure submission deadlines are met.
Oversee accounting of expenditures, and distribution of funds as required.
Manage and redirect correspondences/inquiries (i.e. telephone calls, walk-ins, emails, mail, fax) and obtain approval as required.
Manage patient and employee complaints and direct to appropriate area for timely response.
Prepare and organize a variety of documents and correspondence in an accurate and professional format, and obtain approval prior to issuance as required.
Coordinate meetings/conference calls, prepare agendas, ensure appropriate follow-up, book meeting rooms, coordinate audio visual (AV) and catering requirements, and facilitate videoconference events.
Complete special projects as assigned.
Maintain and update filing systems and electronic record management systems.
Process bi-weekly payroll data as required.
Coordinate regular and special events as assigned.
Facilitate the gathering of statistical information and coordination of reporting requirements as it pertains to the specific program.
Provide administrative support to members of the administrative team as required.
Ensure the Vice President, People and Culture is kept abreast on all internal and external issues, and is advised of and prepared for all appointments and meetings.
Act as a liaison between the Vice President, People and Culture and HSN’s Board of Trustees, senior leadership, management, physicians, staff, internal and external stakeholders, and the general public.
Act as the recording secretary for assigned committees.
Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes.
Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
Educate and promote health, safety and wellness in the work place.
Represent the department or program on various committees and in meetings as required.
Perform other duties as assigned.

QUALIFICATIONS

EDUCATION AND TRAINING:

Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

Minimum of three (3) years’ experience working in an administrative support role at a senior management level, preferably in a health care environment.

KNOWLEDGE/SKILLS/ABILITIES:

Demonstrated minimum typing speed of 50 words per minute.
Demonstrated superior time management, prioritization, organizational, analytical, critical thinking, problem-solving, and leadership skills.
Demonstrated proficiency in taking and transcribing minutes.
Demonstrated ability to compile data, and independently manage small to medium sized projects.
Demonstrated training, experience or utilization of quality improvement methodology for process improvement.
Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement.
Demonstrated excellent computer skills with proficiency in Microsoft Office software (Word, Excel, Power Point and Outlook) and patient information systems.
Demonstrated superior interpersonal and communication skills, both written and verbal.
Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
Demonstrated discretion and maturity when handling confidential information.
Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

Demonstrated ability to work flexible hours and attend mandatory meetings as required.
Demonstrated commitment to continuous quality improvement.
Proven ability to work independently and in a team environment.
Demonstrated commitment to ongoing professional development.
Demonstrated professionalism in dealing with confidential and sensitive issues.
Demonstrated positive work record and excellent attendance record.
Ability to meet the physical and sensory demands of the job.
Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS. ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED. WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

Apply on careers.hsnsudbury.ca About employer

More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the Vice President of People and Culture, managing schedules, travel, and correspondence. They also coordinate meetings, process payroll data, and facilitate special projects to ensure efficient departmental operations.

Requirements

Candidates must possess a minimum two-year diploma in Office or Business Administration and at least three years of senior-level administrative experience, preferably in healthcare. Proficiency in Microsoft Office and a typing speed of 50 words per minute are required.

Skills

Administrative support
Schedule management
Travel coordination
Budget preparation
Payroll processing
Meeting coordination
Minute taking
Data compilation
Quality improvement
Microsoft Office
Communication skills
Time management
Critical thinking
Problem-solving
Leadership
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Assistant
People and Culture
Healthcare
Payroll
Budgeting
Microsoft Office
Word
Excel
PowerPoint
Outlook
Quality Improvement
Health and Safety
Strategic Planning
Record Management
Transcription
Scheduling
Travel Arrangements
Stakeholder Liaison
Statistical Reporting
Office Administration
Business Administration
Ministry of Labour Training
Patient Information Systems
Professionalism
Confidentiality
Time Management
Leadership
Analytical Skills
Communication

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Office & administration jobs in Canada

Purchaser - Swift Current

Health Unit Clerk, Various Programs

Health Unit Clerk, Various Programs

Health Unit Clerk, Various Programs

Clerical Supervisor, Medical Imaging