How would you like to work with one of Canada's most prestigious and well respected automotive groups? Join AWIN!
Headquartered in Thornhill Ontario, we are a premier network of 23 luxury automobile dealerships as well as 3 state of the art collision centres in the Greater Toronto Area. Our company values its customers and employees and is invested in principles for success. We value doing business with integrity and adhere to the highest ethical standards.
Our BMW Richmond Hill dealership is looking for an ELV Coordinator to join our amazing team!
Benefits
Excellent Group Benefits package!
- Group RRSP Contribution program.
- Work/life balance.
- Training and support programs.
- Boot and tool allowance.
- Tuition reimbursement program.
- Corporate support.
- Mentorship and development.
- Unlimited careers opportunities within our automotive group
Job Purpose
The ELV Coordinator is responsible for the accurate and timely administration of (ELV) files related to vehicle financing and leasing through BMW Canada. This role ensures full compliance with BMW Financial Services and BMW Canada. The ELV Coordinator works closely with the Service Manager, Accounting, and BMW Canada (FS) to ensure clean, funded, and auditable files.
Responsibilities
- ELV & Funding Management
- Process all ELV registrations, discharges, and validations for new and pre-owned vehicles.
- Submit complete and accurate deal files to BMW Financial Services within required timelines.
- Monitor funded vs. unfunded deals and actively follow up to resolve discrepancies.
- Perform Licensing submission and pick up from the locate MTO office.
File Control & Compliance
- Audit deal jackets for completeness, accuracy, and compliance prior to submission.
- Maintain organized digital and physical records of all ELV documentation.
- Ensure adherence to BMW Canada, BMW Financial Services, OMVIC, and provincial regulations.
- Support internal and external audits as required.
Cross-Department Coordination
- Liaise daily with all management and Accounting to resolve missing documentation or funding delays.
- Communicate clearly with lenders regarding discrepancies, re-contracts, or corrections.
- Act as the primary ELV point of contact for BMW HQ and BMW Financial Services.
- Assist with administrations of loaners, grounding loaner, update loaner information binder
- Ensure key trak master spreadsheet is up to date, and all NEW ELV and ELRs are accurately logged.
- Assist service advisors when there are no ELV deliveries
Reporting & Administration
- Provide regular reports on unfunded vehicles, aged deals, and ELV status.
- Track and escalate high-risk or aged files to management promptly.
- Assist with month-end and year-end reconciliation related to vehicle funding.
Vacancies: 1
Compensation Range: $50,000 - $60,000 per year. Compensation is comprised of a base salary + commission
Qualifications
- 1 - 3+ years of automotive dealership administration, funding, or accounting experience.
- Strong knowledge of vehicle registration, lien processing, and funding procedures.
- Familiarity with OMVIC and provincial compliance requirements.
- Experience working with dealership management systems (DMS).
- Strong proficiency in Microsoft Excel and document management systems.
- Exceptional attention to detail
- Strong organizational and time management skills
- Ability to manage multiple deadlines
- Clear and professional communication skills
- Proactive problem-solving mindset
- High level of integrity and confidentiality
Personal Attributes
- Passion, motivation, focus and leadership skills.
- Results focused approach.
- Team player.
- Strong communication skills both written and verbal.
- Ability to influence, negotiate and mediate effectively.
- Strong attention to detail.
- Ability to maintain confidentiality and professionalism.
- Excellent interpersonal and team building skills.
- Strong time management and organizational skills.
- Honest, courteous and able to demonstrate strong work ethics.
- Driven and ability to work with minimum supervision.
APPLY FOR A REWARDING CAREER TODAY!
We thank all applicants for their response; however only those considered for an interview will be contacted.
AWIN is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please indicate this in your cover letter (or email).
This job posting may involve the use of Artificial Intelligence (AI) or automated tools to assist in screening or assessing applications. These tools do not make final decisions. All applicant information and results are reviewed by human employees before any selection decisions are made.
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