Executive assistant jobs in Richmond Hill, ON and nearby

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Added 1 month ago
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Executive Assistant
Bank of China (Canada)
Markham, ON
- Full-time
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President & CEO. This role is responsible for coordinating executive…
Added 2 months ago
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Executive Assistant
Humaniti
Markham, ON
- Full-time
The Executive Assistant to the Global Executive Director is a high-trust, high-impact role at the center of a mission-driven organization. You will enable the GED to operate efficiently and…
Added 5 months ago
Executive assistant
Nors
Mississauga, ON
We are looking for a Executive assistant to join our Executive team in Mississauga .
Added 2 months ago
WI
Executive Assistant
WSP in Canada
Markham, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 2 months ago
TR
Executive Assistant To Senior Rabbi
Telescope Recruitment
Toronto, ON
- Full-time
Job Title: Executive Assistant To Senior Rabbi
Added 2 months ago
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Executive Assistant/Personal Assistant
BGIS
Markham, ON
- $60,000 to $85,000 CAD / year
- Full-time
Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and…
Added 5 months ago
AA
Executive Assistant
Arcanus Aerial Systems Inc.
Vaughan, Ontario
- Full-time
This is a full-time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a…
Added 5 months ago
RC
Licensed Real Estate Executive Assistant
Ralph Ciancio Homes
Markham, Ontario
- Full-time
As our business continues to grow, we are looking for an experienced Executive Assistant to support the Broker/Owner in a fast-paced working environment. This candidate will ensure…
Added 6 months ago
PS
English/Mandarin Executive Assistant
Pacific Smoke International Inc.
Markham, Ontario
- Full-time
…design, and support it. We’re looking for English/Mandarin Executive Assistant to join our scaling…
Added 5 months ago
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Executive Assistant
Sagard
Toronto, Ontario
- Full-time
Based in Toronto, the Executive Assistant is a foundational member of the team. This role supports 3 executives (one in Montreal, two in NYC), with the workload split equally across all…
Added 5 months ago
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Executive Assistant
Speer Technologies Inc
Toronto, Ontario
- $45,000 to $70,000 CAD / year
We're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate - spanning calendar…

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Humaniti

Executive Assistant

Markham, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: 5+ years in an Executive Assistant (or equivalent) role supporting senior leaders; nonprofit/INGO experience is an asset.
Posting language: English
Posted: Sep 14, 2026

Original job description

About Humaniti

Humaniti is building the largest movement to reduce human suffering on a global scale. We work with partners worldwide to provide food, water, healthcare and education to underserved communities and lead programs that promote sustainable change for vulnerable lives.

Collaboration is essential to our momentum and that starts with a strong team. Our work is driven by a diverse culture of highly ambitious and supportive people who are all united under our promise to impact a billion lives. Together, we can do this!

The Opportunity

The Executive Assistant to the Global Executive Director is a high-trust, high-impact role at the center of a mission-driven organization. You will enable the GED to operate efficiently and strategically by managing complex logistics, communications, and priorities across multiple time zones and stakeholder groups. This role requires excellent judgment, discretion, and the ability to anticipate needs before they arise.

Key Responsibilities

Executive Office & Priority Management

Managing complex calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts efficiently.
Tracking deadlines, projects, and key deliverables for the executive office; ensuring follow-through on commitments.
Anticipating executive needs and proactively resolving scheduling or logistical conflicts.
Organizing digital files, records, and document control systems to maintain a high standard of organization and accessibility.

Email & Communications

Email management, including drafting, prioritizing, and responding on behalf of the executive.
Managing internal and external communications with senior stakeholders (e.g., donors, partners, Board, executive leaders).
Acting as a liaison between the executive and departments, partners, and external organizations - ensuring clarity, professionalism, and timely responses.

Meeting Preparation & Executive Briefings

Preparing and organizing documentation, reports, and briefing materials for meetings, speaking engagements, and executive decisions.
Writing and compiling meeting minutes with clear action items and follow-ups; tracking completion.
Assisting in the preparation of speeches, talking points, and reading notes.

Travel, Expenses & Executive Logistics

Managing travel arrangements (international and domestic itineraries, visas, accommodations), including detailed itineraries and contingency planning.
Handling expense reports and administrative approvals in line with organizational policies.
Supporting event preparation, executive engagements, and high-level visits (e.g., partner visits, donor meetings, VIP engagements).

Confidentiality & Professional Standards

Maintaining confidentiality of sensitive business and personnel information, demonstrating sound judgment and discretion at all times.

Qualifications & Experience
5+ years in an Executive Assistant (or equivalent) role supporting senior leaders; nonprofit/INGO experience is an asset.
Demonstrated experience managing complex calendars, travel, and high-volume communications in a fast-paced environment.
Exceptional writing and editing skills with the ability to draft polished, executive-level communications.
Strong organizational systems mindset: ability to build structure, improve workflows, and manage competing priorities.
Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel), Google Workspace, project management systems, and CRM platforms, with the ability to quickly learn and adapt to new tools.
Professional, confident communicator with strong interpersonal skills and diplomacy.
Proficiency in Arabic, Urdu, or Spanish is considered an asset.

Core Competencies

High judgment, confidentiality, and discretion in handling sensitive information.
Trustworthy, loyal, and dependable, with a strong sense of ownership.
Demonstrates honesty and integrity in all interactions and decisions.
Creative, adaptable, and solutions-focused; able to problem-solve in fast-changing environments.
Highly organized with strong time-management skills and the ability to balance competing priorities.
High emotional intelligence (EQ); communicates with empathy, professionalism, and tact.
Diligent and detail-oriented, with strong follow-through and accountability.
Proactive and goal-oriented, using a SMART goals approach to planning and execution.
Mission-aligned and motivated by Humaniti’s humanitarian work.

Apply on LinkedIn About employer

More about this job

Responsibilities

The Executive Assistant provides high-level strategic and administrative support to the Global Executive Director, managing complex calendars and communications across multiple time zones. Key duties include coordinating international travel, preparing executive briefings, and acting as a primary liaison for senior stakeholders.

Requirements

Candidates must have over 5 years of experience supporting senior leaders, preferably within a nonprofit or INGO environment. Proficiency in Microsoft 365 and Google Workspace is required, with multilingual skills in Arabic, Urdu, or Spanish considered an asset.

Skills

Calendar Management
Executive Communications
Travel Coordination
Meeting Preparation
Stakeholder Management
Microsoft 365
Google Workspace
Project Management
CRM Platforms
Discretion
Time Management
Emotional Intelligence
Writing and Editing
Logistics Planning
Organization
Diplomacy

Visa sponsorship

Not detected in the job text

Keywords

Non-profit
INGO
Executive Assistant
Calendar Management
Microsoft 365
Google Workspace
CRM
Stakeholder Relations
International Travel
Briefing Materials
SMART Goals
Humanitarian Work
Administrative Support
Document Control
Expense Reporting

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