As a key member of a growing fintech startup, the Accounting Specialist will be responsible for the full accounts payable cycle and general ledger management. This role requires a hands-on approach and the flexibility to assist with various accounting tasks to support the financial health of the company through accurate reporting and efficient process management.
Accounts Payable Management
- Full-Cycle AP Management: Lead the end-to-end processing of vendor invoices, including digital capture, coding, and managing approval workflows.
- Vendor Relations: Serve as the primary point of contact for inquiries; reconcile vendor statements and ensure all documentation (including W-9s) is accurate and up-to-date.
- Payment Optimization: Prepare and recommend weekly payment runs, identifying opportunities to utilize credit cards to maximize cash flow and avoid unnecessary fees.
- Compliance & Year-End: Maintain audit-ready digital records and take a lead role in the preparation and filing of annual 1099s.
General Accounting & Financial Management
- QuickBooks Online Management: Serve as a key user of QuickBooks Online.
- Transaction Categorization: Categorize and match all bank and credit card transactions within the system.
- Data Integrity: Proactively identify and resolve duplicate expenses or miscategorizations to ensure "real-time" accuracy of the General Ledger.
- Month-End Support: Assist the Controller with month-end closing tasks, including identifying expense accruals and reconciling open AP/AR balances.
- Cross-Functional Support: Provide support for various ad-hoc accounting tasks as needed, assisting with financial projects and operational needs in a fast-paced environment.
Credit Card And Expense Management
- Expense Oversight: Categorize all company credit card transactions and ensure alignment with department budgets.
- Receipt Compliance: Partner with employees to ensure timely uploading of receipts and documentation for all corporate transactions.
- Reimbursement Verification: Review employee reimbursement requests for policy compliance and accuracy before final approval.
- Experience: Proven experience in an accounts payable or general accounting role. Familiarity with financial systems and procedures.
- Technical Skills: Proficiency with accounting software (QuickBooks Online preferred) and bill management platforms.
- Adaptability: A proactive and flexible mindset with the ability to manage multiple tasks and adapt to changing priorities in a startup environment.
- Attention to Detail: Meticulous attention to detail and a high degree of accuracy in data entry and financial record management.
- Organizational Skills: Strong organizational and time-management abilities to handle multiple tasks and deadlines.
- Communication: Excellent verbal and written communication skills for interacting with vendors and internal staff.
- Compensation: Competitive salary and stock option grant.
- Benefits: Comprehensive medical, dental, and vision insurance plus 401(k).
- Innovation: On-demand access to your earned wages (we use our own product!).
- Culture: A mission-driven environment focused on financial empowerment, innovation, and collaborative growth.
