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Position
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Accounts Payable Specialist
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Department
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Finance
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Work Location
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Vancouver, BC V6Z 1A1, (Hybrid – 2 Days in Office per week)
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Reports To
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Finance Manager
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Employment Type
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Full Time, Permanent
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Salary
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CAD $50,000–$60,000 per year
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WHAT WILL YOU BE DOING?
- Code vendor invoices to general ledger account
- Responsible for obtaining necessary approvals from Senior Leadership
- Record expenses/invoices in INDOCHINO’s financial reporting software to general ledger accounts and cost centers
- Perform three-way matching between PO, invoice, and goods/services receipt to validate vendor billing
- Print, review and obtain necessary signatures on weekly cheque run and create batch payments from accounting software
- Mail cheques, via courier/Canada Post as necessary
- Resolve any invoice and payment discrepancies and advise on issuance of stop payments when necessary
- Responsible for filing and maintenance of AP invoices and finance records
- Work on monthly unentered invoices list to assist finance with period-end accruals,
- Understand expense report process, prepare the appropriate journal entries, and verify that the appropriate approval on the expenses have been obtained
- Update and maintain vendor database in accounting software.
- Verify vendor accounts by reconciling monthly statements and related transactions, and resolve disputed payables on a regular basis
- Responsible for coding credit card transactions into the system
- Coordinating with Corporate traveler to verify charges on the corporate travel card
- Maintaining Offline Orders tracking by adding information manually from our Admin system
- Collecting and sorting mails received from post and submitting to different stakeholders
- Verify that transactions comply with financial policies and procedures, and internal controls
- Assist in the preparation and coordination of month end and year end audit
- Assist with process implementation and streamlining to improve operating quality
- Assist Finance Manager on any ad-hoc activities
- Verify / Code employee expenses with the supporting documents in adherence to company policies.
WHAT DO YOU NEED?
- 1–3 years of experience in accounts payable, accounting, or a related finance role.
- A certificate or bachelor's degree in Accounting or Finance, or currently working toward one, is preferred.
- Working knowledge of Sage X3 is an asset
- Retail industry experience would be considered as an asset
- Experience with Doclink would be considered as an asset
- Attention to detail, ability to process large volume data input with minimal error
- Ability to establish good self-review on work performed
- Strong written and spoken communication skills and great interpersonal skills
- Detail oriented, ability to show initiative and take responsibility
- Strong excel skills is an asset
- Passion for driving results, and proven results-orientation
- Strong organizational skills, with a demonstrated ability to work independently and in a team
- Ability to work on multiple projects, prioritize, and manage a high-volume of tasks, deadlines, requirements, and decision
Why INDOCHINO?
Join a collaborative team where you can develop your accounting skills, contribute to efficient financial operations, and help improve processes within a growing retail business.