JOB PURPOSE
The Compliance Associate is responsible for maintaining accurate, audit-ready organizational data and compliance documentation across multiple proprietary systems. In this role, you will support regulatory requirements and operational growth by managing vendor lifecycles, coordinating cross-functional projects, and conducting process audits. Additionally, you will serve as a central hub for multiple existing and new SOC audit across processes such as internal audit, regulatory requirements, information gathering, cross-team communications and leading select organizational initiatives.
DUTIES AND RESPONSIBILITIES
- Profile, tasks and repository maintenance across different platforms
- Internal document audits including version maintenance
- Compliance master sheet maintenance for multiple proprietary systems
- Monitor and track completion of recurring compliance activities
- Attend meetings with stakeholder as required
- Update and draft compliance documents and minutes following compliance meetings with stakeholders
- French translation coordination including touchpoint meetings with stakeholders
- Answer incoming phone calls and email inquiries as required
- Document internal operations in proprietary systems
- Third-party due diligence
- System data alignment ensuring client information is consistent across all internal systems
- User on and off boarding management including workflows, permissions and logs
- Annual Acknowledgement maintenance
- Administrative & project coordination
- Compliance & website inquiries
REQUIREMENTS
- Degree or diploma in BCom, BBA, or a related field.
- Experience in operations, compliance, or project coordination role is highly desirable.
- Experience supporting internal or external audits is highly desirable.
- Experience assisting with data entry, data cleansing, or system migrations is highly desirable.
- Proficiency in document control systems and version management protocols.
- Ability to manage data across multiple platforms
- Precision in drafting meeting minutes, updating and verifying compliance documents.
- Ability to handle sensitive operational data with strict confidentiality.
- Proactive approach to identifying data inconsistencies across internal systems.
- Comfortable providing cross-functional support and pivoting between administrative tasks and high-level project coordination.
- Experience successfully managing multiple priorities
- Ability to use a process-driven approach using excellent problem-solving skills
- Ability to embrace change and take initiative to make continual improvements
- Demonstrated history of taking ownership of responsibilities and driving tasks to completion
- Excellent communication and active listening skills
Pay: $50,000–$55,000
Status: Current vacancy
AI: Not used in Job Screening
Canadian experience: Not required
Interview outcome: Within 45 days
EQUAL EMPLOYMENT OPPORTUNITY DISCLAIMER
Infinite Investment Systems Ltd. (IIS) is committed to the principles of Equal Employment Opportunity and the prohibition of discrimination and harassment of any kind. We strive to provide a work environment that is free of discrimination and harassment, in full compliance with the Ontario Human Rights Code and other applicable laws and regulations in the locations where we operate.
At IIS, all employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, marital or family status, or any other status protected by law.
IIS will not tolerate any form of discrimination or harassment. We are committed to ensuring that our workplace is inclusive and accessible for everyone, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require assistance or accommodation due to a disability, please contact us at [email protected].
