As an Administrative Assistant, you will play a key role in supporting day-to-day office operations
and ensuring administrative processes run efficiently and professionally. You will serve as a
central point of contact for internal and external stakeholders, managing communications,
maintaining records, preparing documentation, and providing administrative support that
contributes to a productive and well-organized workplace.
Why This Role Could Be a Great Fit
- Opportunity to play an essential role in supporting daily business operations and
administrative functions.
- Exposure to a variety of responsibilities, including office administration, executive support,
and stakeholder communication.
- Collaborative on-site work environment with opportunities to develop organizational,
communication, and business support skills.
- A position that combines administrative coordination, customer service, and operational
support in a dynamic setting.
What You'll Do
- Manage incoming phone calls, emails, and general inquiries in a professional and timely
manner.
- Organize, maintain, and update office records, files, and administrative documentation.
- Prepare correspondence, reports, presentations, and other business documents as
required.
- Perform filing, scanning, data entry, and recordkeeping activities while ensuring accuracy
and confidentiality.
- Coordinate schedules, meetings, and appointments, including calendar management and
meeting logistics.
- Provide administrative support to leadership and assist with executive-level coordination
when required.
- Support day-to-day office operations and assist with various office-related projects and
tasks.
- Assist with basic bookkeeping activities and other administrative duties as assigned.
- Maintain professional communication with clients, vendors, and internal stakeholders.
- Ensure administrative procedures are completed efficiently and in accordance with
company standards.
Required Qualifications
- Fluency in French and English, both written and spoken.
- Prior administrative assistance experience supporting daily office operations.
- Excellent communication and interpersonal skills with professional phone etiquette.
- Experience managing correspondence, schedules, and administrative workflows.
- Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- Solid clerical skills, including filing, document preparation, data entry, and record
maintenance.
- High level of attention to detail and commitment to accuracy.
- Ability to handle confidential and sensitive information with discretion.
- Proficiency with Microsoft Office Suite and other standard office software applications.
- Ability to work effectively in an on-site, team-oriented environment.
Preferred Qualifications
- Experience supporting senior leaders through calendar management, meeting
coordination, and administrative assistance.
- Post-secondary education in Business Administration, Office Administration, or a related
field.
- Experience working with digital filing systems, document management platforms, or
administrative software.
Working Environment
This is an office-based role in a professional, collaborative, and fast-paced environment. The
successful candidate will work closely with cross-functional teams, support international
business activities, and manage multiple priorities while maintaining a high level of organization,
professionalism, and confidentiality. Domestic and international travel may be required in support
of business activities and industry events.
Equal Opportunity Employment
We are committed to the principle of equal employment opportunity and to
providing a respectful, inclusive, and harassment-free workplace. Employment decisions are
based on business needs, job requirements, and individual qualifications, without discrimination
as protected by applicable law.
Artificial Intelligence (AI) Use Disclosure
In accordance with Ontario’s Employment Standards Act, this job posting discloses that artificial
intelligence may be used to support certain aspects of the recruitment process, such as
screening or ranking applications based on job-related criteria. All hiring decisions are subject to
human review and oversight.
Apply
If you are a highly organized, detail-oriented administrative professional with strong bilingual
communication skills and a commitment to delivering exceptional support, we encourage you to
apply. We thank all applicants for their interest; however, only those selected for an interview will
be contacted.
