JOB DESCRIPTION
As part of our Real Estate & Infrastructure Services team, you will support the administration and processing of high-volume accounts payable activities across a complex property and lease portfolio. This role requires strong financial acumen, attention to detail, and the ability to work effectively within active, ongoing projects where continuity and accuracy are critical.
You will be responsible for reviewing, validating, processing, and reconciling invoices related to leases, operating expenses, utilities, maintenance services, construction projects, and real estate-related contracts. Success in this role requires the ability to quickly understand existing processes and maintain uninterrupted support within project timelines and client expectations.
Key Responsibilities
- Accounts Payable Processing: Review, validate, and process invoices related to lease obligations, property management services, utilities, maintenance activities, and infrastructure projects.
- Invoice Verification: Ensure invoice accuracy through validation against lease agreements, contractual terms, purchase orders, and supporting documentation.
- Payment Administration: Coordinate timely processing of payments while ensuring compliance with client controls and payment schedules.
- Reconciliations: Reconcile vendor statements, accounts payable records, and financial transactions to identify and resolve discrepancies.
- Vendor Management: Act as a primary point of contact for vendors, landlords, and service providers regarding invoicing and payment inquiries.
- Project Continuity: Support ongoing initiatives by understanding historical transactions and maintaining continuity in day-to-day processing activities.
- Reporting & Analysis: Prepare accounts payable reports, payment tracking data, accrual reporting, and audit support documentation.
- Compliance & Quality Assurance: Ensure compliance with internal financial controls, client requirements, accounting standards, and audit obligations.
REQUIRED SKILLS AND EXPERIENCE
- Minimum 5+ years of experience in accounts payable, lease administration, property accounting, or related financial operations.
- Experience supporting real estate, facilities management, infrastructure, or property portfolios.
- Strong understanding of invoice processing, payment cycles, and financial controls.
- Bilingual (English/French) required.
- Experience with TRIRIGA, SAP, Yardi, MRI, Oracle, or similar financial/property management systems.
- Strong reconciliation and financial analysis skills.
- Ability to manage large transaction volumes while maintaining a high degree of accuracy.
- Excellent organizational and time management capabilities.
- Ability to work independently and collaborate effectively with remote teams and stakeholders.
Skills & Competencies
- Knowledge of accounts payable processes and financial controls.
- Understanding of lease-related expenses and real estate operating costs.
- Experience working with vendors, landlords, and property management stakeholders.
- Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills in English and French.
- Exceptional attention to detail and commitment to data integrity.
NICE TO HAVE SKILLS AND EXPERIENCE
Compensation:
$29/hr to $37.50/hr
Exact compensation may vary based on several factors, including skills, experience, and education.
We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.
Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.
