We are looking for a SSC Service Centre Administrator for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.
This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.
Role Description
The SSC Service Center Administrator will provide procurement administration support for Corporate, Capital, and Atlantic Operations. The role is responsible for managing the end-to-end purchase order lifecycle, supporting invoice and payment inquiries, and ensuring timely processing of procurement transactions.
Responsibilities
- Create purchase requisitions based on business requirements.
- Monitor and manage requisition approval workflows.
- Create and approve purchase orders within delegated authority limits.
- Attach supporting documentation to purchase requisitions and purchase orders.
- Monitor purchase order approvals and transmit approved purchase orders to suppliers.
- Create Service Entry Sheets (SES) for applicable service purchase orders.
- Confirm receipt of materials and services.
- Manage the full purchase order lifecycle, including:
- Invoice issue resolution
- GR/IR clearing
- Vendor payment support
- Purchase order closure
- Perform root cause analysis and resolve transactional issues.
- Respond to business inquiries via email and phone.
- Communicate directly with vendors to resolve procurement-related issues.
- Ensure accurate purchase order setup, including:
- Tax codes
- Payment terms
- Delivery dates
- Cost object alignment
- Support invoice issue resolution in conjunction with automated payment systems.
Required Skills and Experience
- High School Diploma required at minimum.
- Experience with SAP or similar ERP systems
- Experience working with suppliers and internal stakeholders
- Strong attention to detail and data accuracy
- Strong customer service and communication skills
Please note that while all applications are appreciated, only candidates selected for interview will be contacted.
InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.
