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Added 1 hour ago
RETAIL STORE COORDINATOR FULL TIME WINNERS
TJX Canada – Winners, Marshalls, HomeSense
Calgary, AB
Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 1 hour ago
Retail Store Associate, Part-time, Winners/HomeSense-Metrotown
TJX Canada – Winners, Marshalls, HomeSense
Burnaby, BC
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 1 hour ago
Retail Store Associate Part Time Winners – Northland
TJX Canada – Winners, Marshalls, HomeSense
Calgary, AB
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 1 hour ago
Store Coordinator
TJX Canada – Winners, Marshalls, HomeSense
Westbank, BC
Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 1 hour ago
Retail Store Coordinator Full time Winners - Lionhead
TJX Canada – Winners, Marshalls, HomeSense
Brampton, ON
Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 4 hours ago
Financial Associate - IIROC
Coast Capital Savings
Langley (District), BC · Langley, Brit
The Financial Associate is accountable to assist and support the Financial Planners (FP) in supporting new business development, and maximizing productivity by providing Administrative…
Added 4 hours ago
Financial Associate - MFDA
Coast Capital Savings
Victoria, BC
The Financial Associate is accountable to assist and support the Financial Planners (FP) in supporting new business development, and maximizing productivity by providing Administrative…
Added 4 hours ago
Financial Associate - MFDA
Coast Capital Savings
Richmond, BC
The Financial Associate is accountable to assist and support the Financial Planners (FP) in supporting new business development, and maximizing productivity by providing Administrative…
Added 4 hours ago
Financial Associate - MFDA
Coast Capital Savings
Surrey, Brit
The Financial Associate is accountable to assist and support the Financial Planners (FP) in supporting new business development, and maximizing productivity by providing Administrative…
Added 4 hours ago
Front Store Manager, Salaried Part Time Day
Loblaw Companies Limited
Toronto, ON
Part-time
Demonstrated ability to drive the business, lead by example and support corporate programs
Added 4 hours ago
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Vancouver, BC
Full-time
Demonstrated ability to drive the business, led by example and support corporate programs
Added 4 hours ago
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
Full-time
Demonstrated ability to drive the business, led by example and support corporate programs
Added 5 hours ago
Senior Customer Experience Associate - Radisson Branch, AB (15 hours/week)
Scotiabank
Calgary, AB
Full-time
…commercial banking, wealth management and private banking, corporate and investment banking, and capital…
Added 5 hours ago
Warehouse/Commis
DHL Express
Montreal, QC
Full-time
…member to make the greatest possible impact on our business. Our corporate culture is about personal commitment - to our business, to each other and to our global communities. DHL is…
Added 5 hours ago
Retail Store Associate Part Time Winners – Northland
The TJX Companies, Inc.
Calgary, AB
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 5 hours ago
Administrative Associate
Aston Carter
Mississauga, ON
$25 to $28 CAD / hour
Contract
We are seeking a detail-oriented and customer-focused Administrative Associate to join our team. This role involves working closely with clinical trial teams across multiple countries,…
Added 5 hours ago
Customer Service Associate - Lumber
RONA
AB · Edmonton, AB
Full-time
We operate or service corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging from neighbourhood hardware stores to…
Added 6 hours ago
Retail Store Associate, Part-time, Winners/HomeSense-Metrotown
The TJX Companies, Inc.
Burnaby, BC
Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 6 hours ago
Operations Trainer
Sysco
Vancouver, BC · Sysco Vancouver
Full-time
The colleague may occasionally be required to travel, although infrequent, to other Operating Companies or the corporate office as business needs dictate (i.e. training).
Added 6 hours ago
SR MANAGER MERCHANDISING PRODUCT MANAGEMENT CAN
The Home Depot Canada
Toronto, ON
Full-time
Set the overall product vision of customer and associate needs, both existing and potential, and uses that knowledge to help deliver merchandising products that provide Home Depot customers…
Added 7 hours ago
Senior Customer Associate - Calgary Financial Centre, AB (30 hours/week) Contract- March, 2028
Scotiabank
AB · Calgary, AB
…commercial banking, wealth management and private banking, corporate and investment banking, and capital…
Added 7 hours ago
Warehouse/Counter Sales Associate (Temp)
Rexel Canada
Estevan, SK
Full-time
As the Warehouse/Counter Sales Associate based in Estevan, SK, you will build relationships with our customers by assisting with any product inquiries, sourcing additional products and…
Added 7 hours ago
Wellness Ambassador and Sales Associate
Basecamp
Calgary, AB
$18 to $20 CAD / hour
Temporary
…with commission on sales. The Wellness Ambassador and Sales Associate ensures every interaction reflects Everwild’s commitment to wellness, calm and connection, while achieving individual…
Added 7 hours ago
Manager, Financial Planning & Regulatory Reporting
EPCOR
AB · Edmonton, Alberta
Full-time
…Reporting positions based in Edmonton, AB. Reporting to the Associate Director, Regulatory & Forecast, you will lead a team responsible for EPCOR Distribution & Transmission's (EDTI) annual…
Added 7 hours ago
Store Coordinator
The TJX Companies, Inc.
Westbank, BC
Full-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.

Closed listing

Integrated Resources, Inc ( IRI )

Office Coordinator

Mississauga, ON, Canada

Pay: $18 to $20 CAD / hour
Job type: Full-time
Closing date: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

This opening has closed.

The original listing is kept below for reference.

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Original job description

Archived listing. The details below describe a past opening.

Role Title: Office Services Associate

Location: On-Campus full time position

Shift: 8:00-4:30 Must be flexible to cover absences of Receptionist (7:45 start time)

Language: Bilingual English and French an asset

Executive Summary:

The Office Services Associate is a key operational role providing seamless, high-quality administrative and customer service support across Reception, Mailroom, and Duplicating Print Center functions. This full-time, on-campus position oversees end-to-end shipping and courier logistics, visitor management and IT hardware distribution, print production, and vendor oversight. Serving as a certified Transportation of Dangerous Goods Agent and key operational backup, the Office Services Associate ensures daily campus efficiency, compliance, and exceptional service delivery.

Description of Work:

Reception:

Provide daily coverage for breaks/lunch and extra support in the morning when large groups arrive. Also responsible for primary coverage during vacation, sick days and any other absence of the primary Receptionist.
Greet and receive guests, enter into the Visitors Sign In System, ensure employees are notified of their arrival, issue visitor badges. Arrange for transportation for guests (taxi), arrange for same day couriers, data entry for invoicing from Office Services, Facilitate the end-to-end distribution and reclamation of IT hardware.

Mailroom:

Work closely with the Mailroom Receiver to receive, sort and prepare for pick-up all inbound couriers and/or mail.
Process outbound regular mail, couriers for Federal Express, Purolator, and Current Express. Attention to detail to ensure that items, weights and contact details are accurate and paperwork for international shipments are completed correctly.
Troubleshoot any issues arising from the paperwork and collaborate on a solution with Client employee, customs broker, and courier vendors, when necessary. Investigate inquiries for any lost mail and couriers.
Verify and process all courier vendor invoices to Accounts Payable and resolve any issues with vendors.
Monitor any mailroom equipment and implement any updates to the system and work with the vendor on any issues.
Maintain FedEx Shipping System online with updating all new and departed employee profiles. Ensure FedEx online is checked, verified, and processed daily for any new shipping requests entered by the employee.
Process new hire shipments bi/weekly. Verify new hires names and start dates with IT/Fieldglass and ensure addresses are correct before shipping.
Assemble new hire swag bags and ensure there is enough quantity to distribute to the new hires bi-weekly. Keep track of swag inventory to ensure quantities do not deplete.
Lead Mailroom specific vendors including RFP participation, contract Product, POs creation and troubleshooting, Invoicing, equipment lease renewals and preventative maintenance schedules.
Provide support and volume back up to Receiving and Duplicating during business fluctuations for vacation coverage and any absences. Maintain all monthly reporting.
Verify the functionality of all equipment in the required workspaces and ensure service calls are initiated immediately upon detecting any equipment malfunction.
Manage the end-to-end procurement and inventory of operational supplies for the Mailroom, Duplicating, and Receiving departments. Additionally, provide support for supply orders for the Safety, Health, and Environment (SHE) and Facilities teams as needed.
Act as the Lead Transportation of Dangerous Goods Agent for the campus, arrange the training for the core team including Logistics and SHE. Renew every 2 years

Duplicating Print Center:

Manage intake tool for new projects. Prepare, and produce customer-requested, black & white or colour printing.
Provide advice where applicable with regards to layout, paper selection, & finishing methods. Coordinate some external print projects with selected vendors.
Coordinate the return of Client waste toner and used cartridges for recycling, including year-end report for Key Figures.
Coordinate maintenance and repair schedule for Duplicating Centre equipment. Quality control check by following Client Corporate Design Guidelines before activating print process.
Prepare and maintain department SOPs, understand WHMIS guidelines and chemical safety procedures for any equipment (limited)

About employer

More about this job

Responsibilities

Provide reception, visitor, mailroom, courier, shipping, and IT hardware distribution support, including accurate shipment documentation, invoice processing, vendor coordination, and operational supply management. Manage print production and equipment maintenance, support receiving and duplicating operations, and oversee campus dangerous goods compliance and related training.

Requirements

The role requires strong administrative, customer service, organizational, and attention-to-detail skills to coordinate reception, shipping, mailroom, vendor, inventory, and print center activities. Flexibility to cover receptionist absences is required; bilingual English and French is an asset, and the role includes Transportation of Dangerous Goods agent responsibilities and WHMIS awareness.

Skills

Administrative Support
Customer Service
Reception
Visitor Management
Mailroom Operations
Courier And Shipping Logistics
International Shipping Documentation
Invoice Processing
Vendor Management
Inventory Management
Print Production
Equipment Maintenance Coordination
Quality Control
Standard Operating Procedures
WHMIS And Chemical Safety

Visa sponsorship

Not detected in the job text

Keywords

Reception
Visitor Sign-In System
Visitor Badges
Mailroom
Courier Logistics
Federal Express
Purolator
Current Express
International Shipments
Customs Broker
FedEx Shipping System
Accounts Payable
Vendor Invoices
Request For Proposal
Purchase Orders
Inventory Management
New Hire Shipments
IT Hardware Distribution
Dangerous Goods Agent
Duplicating Print Center
Black-And-White Printing
Colour Printing
Corporate Design Guidelines
Waste Toner Recycling
Standard Operating Procedures
WHMIS
Chemical Safety
Equipment Maintenance
Monthly Reporting

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