Job Type: Full-Time, Permanent
Salary: $70,000 - $100,00 per year
Location: Downtown Vancouver, BC - In Person
The Legal & Commercial Coordinator supports the VP, Legal & Commercial in the day-to-day administration of the Company's legal, commercial, governance and risk management functions. This role is responsible for coordinating legal operations, contract lifecycle management, enterprise risk management reporting, insurance administration, document management, and commercial processes.
Key Responsibilities
Legal Operations & Matter Management
- Maintain legal matter registers, action trackers and reporting dashboards.
- Coordinate legal workflows, deadlines and follow-up actions across multiple matters.
- Coordinate legal correspondence and maintain confidential legal records.
- Maintain legal templates, standard operating procedures, precedents and internal guidance materials.
- Assist with legal research and preparation of internal summaries and briefing materials.
Contract Management
- Coordinate the contract approval, execution and filing process.
- Ensure executed agreements are properly filed, indexed and retained in accordance with company procedures.
- Track key commercial dates, renewal periods, notice requirements and contractual obligations.
Governance & Compliance
- Maintain governance records, policies and delegated authority documentation.
- Support Board and Committee administration as required, including preparation of materials and maintenance of governance records.
- Assist with internal compliance initiatives and policy implementation.
- Coordinate document production and information requests for internal and external audits.
- Support compliance reporting and periodic corporate governance reviews.
Enterprise Risk & Insurance
- Support the administration of the Enterprise Risk Management (ERM) program.
- Assist with preparation of quarterly risk reports, dashboards and management presentations.
- Coordinate information gathering for annual insurance renewals and insurance claims administration.
- Maintain risk registers, action plans and supporting documentation.
Commercial & Financial Administration
- Administer the AFE approval process, including tracking approvals and maintaining supporting documentation.
- Prepare regular management reports, dashboards and status updates.
- Coordinate commercial documentation and administrative support for major projects and strategic initiatives.
- Assist with budget tracking and reporting for the Legal & Commercial function.
Systems & Process Improvement
- Maintain SharePoint sites, document management systems and legal filing structures.
- Support implementation and ongoing improvement of legal technology and business systems.
Qualifications
- Diploma or degree in Legal Administration, Business Administration, Paralegal Studies or a related discipline.
- Additional education or certification in governance, project management or legal operations is considered an asset.
Experience
- 3–5 years' experience in a legal operations, legal assistant, governance, corporate administration or commercial coordination role.
- Experience supporting legal, governance or commercial teams within a corporate environment.
- Experience administering contracts, legal matters or document management systems.
- Experience preparing reports, dashboards and management information.
- Experience supporting audit, compliance or governance activities is considered an asset.
Skills & Competencies
- Excellent organizational and project coordination skills.
- Exceptional attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Professional judgment, discretion and ability to handle confidential information.
- Highly proficient in Microsoft Office.
