Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 7, 2026

Hiring at a glance

View jobs

Open jobs: 4,520
Employers: 2,113

Advertised starting pay

Average starting payCAD / year: $73,616Across 322 listings
Average starting payCAD / hour: $27.36Across 172 listings
Average starting payUSD / hour: $24.39Across 10 listings
Average starting payUSD / year: $84,750Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%679 listings
On-site: 83%3,765 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (250), HealthCareersInSask.ca (59), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 9 mins ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Temporary
Added 9 mins ago
AS
Data Management Analyst
Apex Systems
MB · Saint-Laurent, MB
- $45 to $55 USD / hour
- Contract
Added 9 mins ago
SJ
Medical Secretary, Medical Affairs
St. Joseph's Health Care London
London, ON
- Full-time
Added 9 mins ago
RJ
Administrative Assistant
Raymond James Ltd.
Calgary, AB
- Full-time
Added 11 mins ago
GW
Group Experience and Event Coordinator - Whistler, BC
Gibbons Whistler
Whistler, BC
- $50,000 to $55,000 CAD / year
- Full-time
Added 11 mins ago
SK
Residential Property Manager - Peterborough
Sterling Karamar Property Management
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
Added 11 mins ago
R
Superviseur des opérations / Operations Supervisor
RTX
Longueuil, QC
- Full-time
Added 11 mins ago
R
Superviseur des opérations (Quart de soir) / Operations Supervisor (Evening Shift)
RTX
Longueuil, QC
- Full-time
Added 38 mins ago
OH
Rehab Registration Clerk
Olathe Health
Pavilion 1, BC
- Full-time
Added 38 mins ago
MS
Operations Supervisor
Metro Supply Chain
Mississauga, ON
- Full-time
Added 38 mins ago
AG
Réceptionniste de jour - Action Grenier Autogroupe - Daytime receptionist - Action Grenier Autogroupe
Action Grenier Autogroupe
Boucherville, QC
- Full-time
Added 38 mins ago
TS
Operations Supervisor, Commercial Property
TalentSphere Staffing Solutions
AB · Edmonton, AB
- Full-time
Added 40 mins ago
AL
AltaGas - Fuel Office Administrator, Yellowknife
AltaGas Ltd.
Remote_Canada
- Full-time
AltaGas is seeking a Fuel Office Administrator to join the Enerchem Partnership team in Yellowknife, Northwest Territories. This position is responsible for providing administrative,…
Added 40 mins ago
UO
Administrative Coordinator
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,732 to $4,972 CAD / month
- Full-time
Added 40 mins ago
MU
Office Assistant A (Manager/Librarian - McGill Wind Orchestra)
McGill University
BC · Strathcona Music
- Part-time
Department of Music Performance, Ensemble Resource Office
Added 40 mins ago
MU
Office Assistant A (Manager/Librarian - Concert Choir)
McGill University
Vancouver, BC · Strathcona Music
- Part-time
Department of Music Performance, Ensemble Resource Office
Added 40 mins ago
MU
Office Assistant A (Manager/Librarian - University Chorus)
McGill University
Vancouver, BC · Strathcona Music
- Part-time
Department of Music Performance, Ensemble Resource Office
Added 55 mins ago
Corporate Security Manager
Aviva
Markham, ON
Added 55 mins ago
SI
Marketing & Administrative Coordinator (SqDC)
Seabird Island Band
BC · Agassiz, British Columbia
- Full-time
Added 55 mins ago
H
Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 55 mins ago
E
Office Administrator
EllisDon
Toronto, ON · ON · Ontario Projects
- Full-time
Added 55 mins ago
TP
Administrative Manager (Controller)
TOPPAN Packaging Americas
Terrebonne, QC
- Full-time
Added 1 hour ago
CO
Budget Analyst
City of Barrie
Barrie, ON
- Full-time
Added 1 hour ago
P&
Superviseur des opérations (quart de soir) / Operations Supervisor (Evening Shift)
Pratt & Whitney
Mirabel, QC
- Full-time
Added 1 hour ago
FH
Administrative Assistant, Executive Director/Executive Medical Director, Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $29.88 to $39.22 CAD / hour
- Full-time

IPH Limited

Bilingual Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 5+ years of administrative experience, ideally in a corporate or professional services setting
Posting language: English
Posted: Oct 7, 2026

Original job description

The Role

We are seeking a bilingual Administrative Assistant to join our HR team at IPH Canadian Services in Ottawa or Montréal.

The Administrative Assistant will provide administrative and operational support to the HR team across the full employee lifecycle within the Canadian member firms.

This role is well suited to an experienced administrative professional who is highly organized, works well under pressure and can manage multiple priorities in a fast-paced environment.

Responsibilities

Provide administrative support across the employee lifecycle, including onboarding and offboarding, employment changes, probation, contract ends and leaves
Maintain accurate employee data in the HRIS and manage survey data in CultureAmp
Manage the HR inbox, respond to inquiries and escalate matters as needed
Support recruitment, including campus recruitment, by conducting prescreen calls and scheduling interviews
Coordinate documents, approvals and follow-ups for performance reviews, remuneration reviews, benefits and leave programs
Prepare memos and HR metrics and reports, including compliance reporting, and draft the monthly HR newsletter
Perform other duties as assigned

Knowledge and Exprience

Diploma or bachelor's degree in administration, or an equivalent combination of education and experience
5+ years of administrative experience, ideally in a corporate or professional services setting
Advanced proficiency in the Microsoft Office Suite
Experience with SAP SuccessFactors, Ceridian Dayforce or similar systems is an asset
Strong oral and written communication skills in English and French (as the firms serves a predominantly international clientele whose language of communication is English, fluency in English is a requirement)
Proven ability to manage multiple priorities in a fast-paced environment
Strong organizational and administrative skills, with close attention to detail
Ability to handle confidential information with discretion and professionalism
Ability to work independently, manage competing priorities and meet deadlines

About Us

IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of approximately 1600 people in Australia, New Zealand, Canada, Singapore, Malaysia, China, Indonesia, Thailand, Philippines and Hong Kong. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organisations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to the HR team across employee lifecycle processes, maintain HRIS and survey data, and manage HR inquiries. Coordinate recruitment, reviews, benefits and leave processes, and prepare HR communications, metrics, and compliance reports.

Requirements

Requires a diploma or bachelor's degree in administration, or equivalent education and experience, and at least five years of administrative experience. Candidates need advanced Microsoft Office skills, strong English and French communication, excellent organization and prioritization, attention to detail, and discretion with confidential information; experience with SuccessFactors, Dayforce, or similar systems is an asset.

Skills

Administrative Support
Human Resources Administration
Onboarding and Offboarding
HRIS Data Management
SAP SuccessFactors
Ceridian Dayforce
Microsoft Office
Recruitment Coordination
Interview Scheduling
Performance Review Coordination
HR Reporting
English Communication
French Communication
Confidentiality
Organization and Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Employee Lifecycle
Onboarding
Offboarding
Employment Changes
Probation
Contract Ends
Leaves
HRIS
CultureAmp
HR Inbox
Recruitment
Campus Recruitment
Prescreen Calls
Interview Scheduling
Performance Reviews
Remuneration Reviews
Benefits Programs
Leave Programs
HR Metrics
Compliance Reporting
HR Newsletter
Microsoft Office
SAP SuccessFactors
Ceridian Dayforce
Confidential Information
Professional Services
Law Practice

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