Work Model: In office
Primary Location: Edmonton, AB
Contract Type: Permanent
Start Date: As soon as possible
The Role and Your Typical Day
At Ironwood Management, we simplify real estate investing by combining expert management with value-add investment opportunities. We are seeking a highly organized Commercial Property Administrator to provide comprehensive administrative, financial, and operational support to our Property Management team.
Your daily responsibilities will include the following tasks:
- Provide comprehensive administrative support to Property Managers and general office staff, assisting with daily operations, scheduling, and ad hoc projects.
- Act as the primary point of contact for tenant inquiries, responding to general property questions and coordinating move-ins and move-outs.
- Code and process property invoices, track monthly recurring billings, and prepare Accounts Receivable (AR) summaries.
- Maintain accurate lease files and track critical lease data, including upcoming expiries and renewal dates.
- Coordinate tenant service requests, dispatch maintenance work orders, and follow up to ensure timely completion.
- Track and enforce Certificates of Insurance (COIs) for all tenants and vendors to ensure ongoing compliance.
- Perform general office administration, draft building communications, and maintain organized digital and physical property records.
About The Team
Our leadership team is committed to providing onboarding, training, performance management, and feedback. You will work directly with our management and analytics team, receiving mentorship and guidance throughout your term. We focus on fostering a collaborative environment where you can develop a deep understanding of our business and the assets we manage.
Candidate Qualifications
To be considered for this position, the expected qualifications are:
- Diploma or degree in Business Administration, Real Estate, or a related field (preferred).
- 1–3 years of experience in property administration, real estate, or a related office environment.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Strong organizational skills with high attention to detail and accuracy.
- Ability to manage multiple deadlines, particularly monthly reporting cycles.
- Experience with property management software (e.g., Yardi, MRI) is considered an asset.
- Strong written and verbal communication skills with a professional tenant-facing approach.
Application Steps
- Please include a Resume, and Cover Letter.
