Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 5, 2026

Hiring at a glance

View jobs

Open jobs: 9,550
Employers: 4,066

Advertised starting pay

Average starting payCAD / hour: $30.71Across 1,108 listings
Average starting payCAD / year: $71,150Across 726 listings
Average starting payCAD / month: $4,804Across 28 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%71 listings
Hybrid: 13%1,287 listings
On-site: 85%8,141 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (438), HealthCareersInSask.ca (199), Winnipeg Regional Health Authority (91).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 mins ago
BW
Clerical Supervisor, Medical Imaging, Breast Health Program - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Added 48 mins ago
PD
Administrative Coordinator/Program Coordinator
Paul Davis Restoration of the National Capital Region, VA
Fort McMurray, AB
- Full-time
Added 48 mins ago
W
Office Administrator
WiseInvest®
Vancouver, BC
- Full-time
Added 1 hour ago
AP
office administrative assistant
Advance Pallet and Lumber Ltd.
Surrey, BC
- Full-time
Added 1 hour ago
DO
FOI & Records Management Analyst
District of North Vancouver
Vancouver, BC
- Full-time
Added 1 hour ago
CS
Management Consultant - Analyst, Associate, Senior Associate
Cascadia Strategy Consulting Partners
Vancouver, BC
- $68,000 to $135,000 CAD / year
- Full-time
Added 1 hour ago
HE
Project Supply Chain Manager
Hitachi Energy
Montreal, QC · Saint-Laurent, QC
- Full-time
Added 1 hour ago
C
Office Manager & Executive Assistant to the CEO
Clearspace
Toronto, ON
- Full-time
…studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and…
Added 2 hours ago
FC
Operations Supervisor-1
FedEx Canada
Prince Albert, SK
- Part-time
Added 2 hours ago
AT
Office Clerk
Armour Transportation Systems
Bathurst, NB
- Full-time
Position Overview: As an Office Clerk, you’ll be the go-to person who keeps our terminal running smoothly. From supporting dispatch operations to ensuring accurate data flow and clear…
Added 2 hours ago
C&
Administrative Assistant
Christensen & McLean Roofing Co. Ltd.
AB · Edmonton, AB
- Full-time
Added 2 hours ago
Receptionist Part Time
COGIR Real Estate
Winnipeg, MB
Added 2 hours ago
JH
Administrative Assistant (Accident Reconstruction)
J.S. Held LLC
Oakville, ON
- Full-time
Added 2 hours ago
CS
Management Consultant - Analyst, Associate, Senior Associate
Cascadia Strategy Consulting Partners
Victoria, BC
- $68,000 to $135,000 CAD / year
- Full-time
Added 2 hours ago
A
Executive Assistant, GTM Data & Intelligence
Autodesk
Toronto, ON
- Full-time
Added 2 hours ago
CO
Orthotics Clinic Administrative Assistant
Cardinal Orthotics
Vaughan, ON
- Contract
Added 3 hours ago
EC
Junior Management Consultant
Elevate Consulting Inc.
Edmonton, AB · Victoria, BC
- $65,000 to $85,000 CAD / year
Added 3 hours ago
EC
Intermediate Management Consultant
Elevate Consulting Inc.
Edmonton, AB · Victoria, BC
- $85,000 to $105,000 CAD / year
Added 3 hours ago
RB
Senior Contract Administrator – Linear Water/Wastewater
R.J. Burnside & Associates Limited
Stoney Creek, NB
- Full-time
…role is ideal for professionals with 10+ years of contract administration experience on sewer, watermain, and road restoration projects. You’ll bring a strong multidisciplinary construction…
Added 3 hours ago
VS
Administration Office Assistant (Part-Time) - Canterbury Place (2026-11051)
Verve Senior Living
Toronto, ON · North York, ON
- Part-time
Added 3 hours ago
SC
Administrative Assistant (2 Positions)
Sheridan College
Oakville, ON
- Full-time
Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative…
Added 3 hours ago
TO
Library Assistant
Town of Oakville
Oakville, ON
- Internship
Added 3 hours ago
MC
Property Administrator
Medallion Corporation
Hamilton, ON
- Full-time
Added 3 hours ago
SR
Executive Assistant
STRIVE Recruitment Inc.
North Vancouver, BC
- Full-time
…in the specialist areas of Accounting & Finance, Corporate Administration, Operations & Manufacturing, and Technology. We are passionate about recruitment at STRIVE and commit to offering…
Added 3 hours ago
C
Administrative Assistant - Saskatoon
Clifton
Saskatoon, SK
- Full-time

J.S. Held LLC

Administrative Assistant (Accident Reconstruction)

Oakville, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 0–2 years of experience as an Administrative Assistant, Legal Administrator, Technical Administrator, or similar role.
Posting language: English
Posted: Nov 5, 2026

Original job description

Company Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Job Description

We are seeking an Administrative Assistant to join our Accident Reconstruction team in Oakville, ON. This is a great opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment. The role provides hands-on support across accident reconstruction and forensic consulting matters, including case coordination, document preparation, client communication, and administrative support. The ideal candidate will bring strong communication, Microsoft Office, and interpersonal skills with a client-focused approach.

Job Responsibilities:

Administrative & Operational Support

Provide administrative support to accident reconstructionists and engineers
Manage calendars, meetings, travel arrangements, and court / examination dates
Prepare, edit, format, and proofread correspondence, expert reports, CVs, and invoices
Coordinate file intake, job openings, conflict checks, and file maintenance

Litigation & Client Coordination

Liaise with law firms, insurance carriers, and external vendors
Maintain strict confidentiality of sensitive legal and medical information
Track deadlines, limitations, and deliverables across multiple active files

Document & Data Management

Organize electronic files, exhibits, photos, drawings, and technical documentation
Maintain accurate records in case management, time tracking, and billing systems
Assist with document production, secure file sharing, and disclosure compliance

Billing & Reporting Support

Support monthly invoicing, expense tracking, and WIP reports
Assist Operations with internal reporting and process improvements

Qualifications

Required Qualifications:

High school diploma or equivalent.
0–2 years of experience as an Administrative Assistant, Legal Administrator, Technical Administrator, or similar role.
Strong English communication skills, both written and verbal.
Strong attention to detail, organization, and accuracy.
Advanced proficiency in Microsoft Office, including Word, Outlook, and Excel.
Strong interpersonal skills with a personable, client-focused approach.
Self-motivated with the ability to take initiative and work effectively in a fast-paced environment.
Growth mindset with an interest in continuous learning and professional development.

Preferred Qualifications:

Bachelor’s degree or college diploma.
Previous experience in accident reconstruction, forensic engineering, legal services, insurance, or consulting.
Experience supporting engineers or expert witnesses.
Familiarity with time entry and billing systems.
Strong proofreading and technical document formatting skills.

Physical and Mental Job Qualifications:

Prolonged periods sitting at a desk and working on a computer.

Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

Our flexible work environment allows employees to work remotely, when needed
Medical, Dental, and Vision Insurance

A reasonable estimate of the salary range for this role is $55,000 - $63,000 CAD. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email and include “Applicant Accommodation” within the subject line with your request and contact information.

Job Location Type: In Office

Department: Accident Reconstruction Consulting

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and operational support to the accident reconstruction team, including file management and client coordination. Manage scheduling, document preparation, and billing processes while maintaining strict confidentiality and accuracy.

Requirements

Requires a high school diploma and 0-2 years of administrative experience, with advanced proficiency in Microsoft Office. Candidates must possess strong English communication skills and a detail-oriented, client-focused approach.

Skills

Administrative support
Case coordination
Document preparation
Client communication
Microsoft Office
Calendar management
Travel arrangements
Proofreading
File maintenance
Conflict checks
Time tracking
Billing systems
Data management
Confidentiality
Attention to detail
Interpersonal skills

Benefits

Medical insurance
Dental insurance
Vision insurance
Flexible work environment

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Accident Reconstruction
Forensic Consulting
Litigation Support
Document Management
Microsoft Word
Microsoft Outlook
Microsoft Excel
Invoicing
Expense Tracking
WIP Reports
Case Management
Legal Services
Insurance
Engineering Support
Expert Witness Support
Data Entry
File Intake
Conflict Checks
Disclosure Compliance
Technical Documentation
Professional Development
Client-focused
Confidentiality
Operational Support
Administrative Support
Reporting
Scheduling
Travel Coordination
Proofreading

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