Join Kainos and Shape the Future
At Kainos, we’re problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we’re transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.
We believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you’ll be part of a diverse, ambitious team that celebrates creativity and collaboration.
Ready to make your mark? Join us and be part of something bigger.
As an Executive Assistant at Kainos in the Workday Services Business Unit, you will be responsible for providing high-quality administrative services and processes that support the Executives and Business Unit Leadership Teams. This role requires delivering exceptional work in a timely manner, adhering to company policies and process guidelines with minimal supervision. You will be part of a team dedicated to effectively supporting the core business.
Key Responsibilities
Diary Management: Efficiently manage diaries across multiple time zones, coordinating with both internal and external stakeholders to ensure seamless scheduling, and supporting leaders by identifying and flagging time-sensitive queries that may impact priorities and scheduling.
Meeting Coordination: Organise and facilitate meetings by preparing and distributing agendas, creating slide decks, capturing notes/minutes where required, and documenting decisions and action items for follow-up.
Presentations & Documents: Create, format and quality-check presentations and reports to a high standard, ensuring materials are accurate, consistent and ready for leadership audiences.
Travel Arrangements: Arrange comprehensive travel plans, including booking flights, accommodations, and transportation.
Event Coordination: Plan and coordinate events on behalf of leaders, overseeing all logistics, managing communications, and collaborating with suppliers and internal teams to ensure successful outcomes.
Minimum (Essential) Requirements
Experience: Minimum of 2 years' experience as an Executive Assistant, demonstrating an approachable, mature, and collaborative style. Experience working with C-suite and Board members.
Technical Proficiency: Experience with Office 365 Suite (Outlook, PowerPoint, Excel, Word, Teams).
Desirable
Embracing our differences
At Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive. We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are. We also believe every candidate deserves a level playing field.
Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out.
We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.
