Job description: Accounts Receivables and Collections Specialist
About the position:
Katasa is a company that owns and operates various types of properties: multi-residential, commercial and retirement. As a key member of the accounting team, the Accounts Receivable Specialist works collaboratively with the management and operations team of our various properties, the person selected will be responsible for accounts receivable for dedicated properties and will work closely with the finance and accounting team to ensure information is correctly reported.
As a growing business, the Accounts Receivable Specialist will work within a small team. His/Her role therefore requires to work closely with the finance and accounting team, and elsewhere in the business where deemed appropriate.
Job Description\Job Description
Functions:
Receivables
· Update the resident database daily;
· Enter leases and subsequent modifications;
· Answer questions or resolve problems related to the service of the accounting team by dealing as necessary by telephone or email with the different departments and/or residences of KATASA;
· Do monthly invoicing in HOPEM software and manual invoicing;
· Enter the information via the management software (Hopem) and record the rents, produce an account statement and send the Residence managers the list of late tenants
· Make collections (PPA and bank deposits);
· Prepare renewal notices;
· Regular follow up with directors for residential accounts receivables;
· Collection for commercial accounts recevable;
· Submit files to collections agencies as needed;
· Letter accounts and resolve latent problems;
· Submit files to Régie du logement/Tenant Board as needed;
· Prepare yearly table to calculate rental increases per Regie du logement for Quebec properties;
General
· Edit and update weekly reports;
· Participate in the development, processing and production of payroll;
· Make the GST/QST declarations inherent to invoicing;Carry out bank reconciliations;
· Ensure that the company's values, norms and standards are applied on a daily basis by ensuring the costs of labor and goods sold
· Perform any other related tasks.
Qualifications:
· Minimum five (5) years of experience in a receivables for property management/ownership, invoicing AND collection;
· Feel comfortable with the Regie du logement/Tenant Board and their general applicable laws;
· Bilingual French and English;
· Excellent communication skills and enjoys working in a team;
· Attention to detail,
· Excellent organizational skills and ability to work with multiple tasks simultaneously.
