Office & administration jobs in Canada

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Added 5 days ago
MU
EXECUTIVE ASSISTANT TO VICE-PRESIDENT (RESEARCH AND INNOVATION) (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- $61,099 to $71,679 CAD / year
- Contract
Office of the Vice-President (Research and Innovation)
Added 5 days ago
IR
Administrative assistant
Institut Rameau d'or
Saint-Eustache, QC
- Full-time
Added 5 days ago
CK
records manager
Comfort Keepers
Surrey, BC
- Full-time
Added 5 days ago
SH
Unit Clerk - Ambulatory Care
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 5 days ago
SH
Unit Clerk - Children's Clinic
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 5 days ago
BT
Administrative Assistant
Baker Tilly Canada
Windsor, ON
- Full-time
Proficient in using Microsoft Office software, including Excel, Word, PowerPoint, and Outlook.
Added 5 days ago
AH
Health Information Management Professional I
Alberta Health Services
AB · Edmonton, AB
- Temporary
…interventions and specific data elements. Experience with Microsoft Office applications (Outlook, MS Teams, Word, Excel, PowerPoint) and a demonstrated pattern of professional and personal…
Added 5 days ago
EC
Human Resources Administrator – Closed Competition – Enoch Cree Nation Members Only
Enoch Cree Nation
Spruce Grove, AB
- Full-time
Diploma or certificate in Human Resources, Business Administration, Office Administration, or a related field is preferred; an equivalent combination of education and administrative…
Added 5 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 5 days ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
Beaumont, AB
- Full-time
As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail,…
Added 5 days ago
CO
Administrative Coordinator 1
City of North Vancouver
North Vancouver, BC
- Full-time
You will have considerable related work experience in an administration role, supplemented by business administration courses, with a preference for a Certificate in Business…
Added 5 days ago
BU
administrative assistant - post secondary institution
Brandon University
Brandon, MB
- Full-time
Added 5 days ago
HM
operations officer - administration
Hercules Moving Company INC
Toronto, ON · North York, ON
- Full-time
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 5 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 5 days ago
Unit Clerk
HealthCareersInSask.ca
Prince Albert, SK
Added 5 days ago
HR
receptionist, medical clinic
Hear Right Canada
Oshawa, ON
- Full-time
Added 5 days ago
MC
Change Management Consultant (36142)
Myticas Consulting
Toronto, ON
- Contract
Work model: Hybrid from the client’s Mississauga office preferred, with occasional work in downtown Toronto
Added 5 days ago
Site Procurement Manager , Site Procurement OPs(SPO)
Amazon
Richmond, BC
Added 5 days ago
C
Executive Assistant, GAM
CIBC
Toronto, ON
- Full-time
…physical filing systems, support invoice coding and general office administration, and help coordinate onboarding and offboarding activities. Maintain department information such as…
Added 5 days ago
SR
Contract Specialist
STRIVE Recruitment Inc.
Hamilton, ON
- Full-time
STRIVE is a specialist recruitment firm offering proactive recruitment solutions in Accounting & Finance, Corporate Administration, and Manufacturing Operations. STRIVE supports various…
Added 5 days ago
Facilities Work Reception Clerk
Region of Waterloo
Cambridge, ON
Makes recommendations to management regarding, and maintains office and administrative processes, procedures, and systems (e.g., process flows, customer service scripts).
Added 5 days ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Minimum of a one (1) year Diploma in office or business administration, from an accredited college.
Added 5 days ago
Executive Assistant
Health Sciences North
Sudbury, ON
Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Added 5 days ago
Executive Assistant
Health Sciences North
Sudbury, ON
Minimum of a two (2) year Diploma in Office Administration or Business Administration, from an accredited college.
Added 5 days ago
Administrative Secretary
Health Sciences North
Sudbury, ON
Minimum of a one (1) year Diploma in office or business administration, from an accredited college.

Kennedy House

Administrative Assistant

Toronto, ON, Canada
East York, ON, Canada

The annual salary for this role is $42,520/yr · Full-time

Apply on LinkedIn About employer

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Job details

Pay: The annual salary for this role is $42,520/yr
Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ABOUT US

Kennedy House (KH) is a not-for-profit organization with a long-standing dedication to providing exceptional personalized care for youth in the Greater Toronto Area for over 50 years. KH started with an initial family-like group home in 1971 and currently operates several residential and community-based programs, for marginalized and at-risk youth, including:

· Two residential program for adolescents in care;

· Two residential programs for youth and young adults living with developmental disabilities;

· Kennedy House Youth Centre, a secure custody facility for male youth experiencing conflict with the law;

· Bailiff services to safely and securely transport youth experiencing conflict with the law;

· Kennedy House After School Program, Breakfast Program and Summer Camp for children aged 4-13 in underserved communities throughout Scarborough; and

· Kennedy House Youth Shelter, for youth aged 16-24 experiencing homelessness.

KH works with youth to enable them to grow as individuals and contribute as members of the community. This is achieved by providing customized support and building trusting relationships.

To learn more about our organization and the causes we support, we strongly encourage you to visit our website.

POSITION SUMMARY

Kennedy House is looking for a highly motivated, dynamic, consultative, and results-driven Receptionist/Administrative Assistant to join our team.

This is a full-time on-site position located at shelter East York ON

The successful candidate will report to the Shelter Manager, Kennedy House Youth Shelter, and will provide receptionist and administrative support in the daily operation of the facility.

The annual salary for this role is $42,520/yr

KEY RESPONSIBILITIES

· Stamp, sort, and distribute all internal and external mail.

· Receive mail and orders and directing Mail to employees/youth internally

· Contacting former youth to pick up their mail within 14 days and documenting it on SMIS

· Report Management and Admin’s daily attendance designated staff at Head office.

· Assist with serving Breakfast and/or lunch and support in the kitchen if necessary

· Follow cleaning schedule to ensure the kitchen area is maintained at all times.

· Ensure the Administration area is always organized and present as professional.

· Maintain the Boardroom (Clean area/machines, stock coffee/tea, sugar, cups, cutlery etc) and report to management when stock is low

· Keep track of supplies and report to management know when any supplies are running low

· Maintain reports and trackers as necessary

· Check safety plan binder and med binder (both in staff office)

· Maintain up to date youth files for current and historical youth

· File Discharge Files, complete Bed Checks, ensure Coordination Sheets, Lunch Given sheets, LOG Book

· Discharge paperwork and check LOG Books before filing.

· Ensure all facility log books are kept in an orderly manner and have all pertinent information.

· Check the boards around the shelter to see if they are up to date

· Assist with House Laundry where necessary

· Replenish laundry supplies as needed and check every week to ensure adequate supply for the weekend is available.

· Maintain the Intake Room and update the inventory tracker and report when stock is low.

· Check client items tracker and ensure it matches what is stored in the garage

· Complete a Break Coordination form for the upcoming week

· Perform other related duties as required.

EDUCATION

· High school diploma and/or university or college certificate office administration or related field

QUALIFICATIONS

· Prior work experience in a receptionist/administrative assistant capacity

· Experience in a government not-for-profit agency preferred

· Current certification in CPR and First Aid is mandatory within 30 days of hire

· Current (within 6 months) Broad Record Check must be provided

· Superior telephone manners and excellent interpersonal, oral and written communication skills with the ability to interact effectively with diverse stakeholders, as required

· Ability to carry out instructions in written, verbal, or diagram form

· Able to write simple correspondence such as memos, letters, emails, etc.

· Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items

· Strong knowledge of general office procedures

· General mathematical skills

· Flexible to meet changing work needs and demands.

· Strong knowledge of Microsoft Office products

· Able to maintain filing systems and basic databases

· Excellent analytical and problem solving skills

· Meticulous records maintenance skills

· Strong customer service orientation

· Maintain all required immunizations and vaccines

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide reception and administrative support for the daily operation of the youth shelter, including handling mail, maintaining files and records, and updating reports and trackers. Help maintain organized and stocked facility areas, support meal service and laundry as needed, and complete required shelter documentation and checks.

Requirements

A high school diploma and/or a college or university certificate in office administration or a related field is required, along with prior receptionist or administrative assistant experience. Candidates need strong communication, customer service, organizational, recordkeeping, and Microsoft Office skills; CPR and First Aid certification is mandatory within 30 days of hire, and a recent Broad Record Check is required.

Skills

Reception
Administrative Support
Mail Handling
Records Management
Filing
Inventory Control
Microsoft Office
Telephone Etiquette
Written Communication
Verbal Communication
Customer Service
Interpersonal Communication
Problem Solving
Attention to Detail
Basic Mathematics
Database Maintenance

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Youth Shelter
Non-Profit Organization
Mail Handling
Attendance Reporting
Meal Service
Kitchen Cleaning
Office Organization
Boardroom Maintenance
Supply Ordering
Inventory Control
Reports
Trackers
Youth Files
Discharge Paperwork
Bed Checks
Coordination Sheets
Log Books
Laundry
Intake Room
Client Items Tracking
Microsoft Office
CPR
First Aid
Broad Record Check
Filing Systems
Basic Databases
Customer Service

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Office & administration jobs in Canada

EXECUTIVE ASSISTANT TO VICE-PRESIDENT (RESEARCH AND INNOVATION) (BAND LEVEL 7)