Find work in Canada.

327,249 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 1 min ago
Executive Assistant II | Contract until March 2028
lululemon
Vancouver, BC
Full-time
…per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to up to two members of the lululemon…
Added 1 min ago
Clinical Administrative Assistant, Administrative Services Department
University of Calgary
Calgary, AB
Full-time
As a Clinical Administrative Assistant, you will handle constant, conflicting, and shifting priorities while working within the framework of the University of Calgary policies and…
Added 1 hour ago
Project Assistant, TLEG (EAL)
Mount Royal University
Calgary, AB
Full-time
The Teaching and Learning Enhancement Grant (TLEG) Project Assistant will support a project that transforms archived interview footage from an English-as-an-Additional-Language (EAL) Nursing
Added 1 hour ago
Project Assistant, TLEG (Psychology)
Mount Royal University
Calgary, AB
Part-time
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused…
Added 1 hour ago
Manager, Varsity Operations
University of British Columbia
Vancouver, BC · UBCV | War Memorial Gymnasium (MGYM)
$8,087.08 to $12,117.08 CAD / month
Full-time
The Manager, Varsity Operations manages the end-to-end operational execution of the Game Operations program and is also responsible for the strategic management and advancement of the unit.…
Added 2 hours ago
Manager, Varsity Operations
The University of British Columbia
Vancouver, BC
$8,087.08 to $12,117.08 CAD / month
Full-time
The Manager, Varsity Operations manages the end-to-end operational execution of the Game Operations program and is also responsible for the strategic management and advancement of the unit.…
Added 2 hours ago
Administrative Assistant
Royal Bank of Canada
Montreal, QC
Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 2 hours ago
Administrative Clerk- 1 Year Term (Chilliwack)-1938
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
Temporary
Performs general clerical duties and routine administrative-related tasks for the Fraser Valley Aboriginal Child and Family Services Society, (FVACFSS). The position’s key results areas…
Added 3 hours ago
Administrative Assistant- EN
RBC
Montreal, QC
Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 3 hours ago
Executive Assistant
Kinectrics
Toronto, ON
Full-time
We are currently seeking an Executive Assistant to provide high-level administrative support the CEO.
Added 3 hours ago
Administrative Assistant (Part-Time, On Call)
Ricoh USA, Inc.
Saskatoon, SK
Part-time
The MS Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums including correspondence,…
Added 3 hours ago
Manager, Offices of the President & Secretariat
Capilano University
North Vancouver, BC
Full-time
…University Secretary, the Manager, Offices of the President and Secretariat provides strategic leadership and operational oversight for the Office of the President and the University…
Added 4 hours ago
Administrative Assistant
RBC
Montreal, QC
Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 4 hours ago
Duty Manager (Casual)
Cogir Senior Living
Moose Jaw, SK · The Bentley Moose Jaw
Part-time
Excellent communications and organizational skills
Added 4 hours ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 5 hours ago
Executive Administrator or Exec Assistant
L'Arche Canada Inc.
London, ON
Full-time
L’Arche London is seeking an energetic and organized Office Administrator to coordinate the day-to-day operations of our main office, ensuring efficient administrative functions, office…
Added 5 hours ago
Administrative Assistant, Sustainable Energies Group (6-month contract)
CPP Investments | Investissements RPC
Toronto, ON
Full-time
As an Administrative Assistant, Sustainable Energies Group, you will provide day-to-day support to investment professionals across Toronto and New York. You will manage complex calendars…
Added 6 hours ago
Office & Corporate Support
Earthscape Play
Wallenstein, ON
$75,000 to $85,000 CAD / year
Full-time
Coordinate organizational administrative processes including employee vacation tracking, scheduling, and supporting cross-functional initiatives by tracking timelines, communications, and…
Added 6 hours ago
Assistant, Faculty Development & Support
University of Toronto
Toronto, ON
Reporting to the Coordinator, Faculty Development the incumbent is responsible for performing timely day-to-day administrative activities that assist in the smooth and efficient operation…
Added 7 hours ago
Program Assistant, IUBP
Mount Royal University
Calgary, AB
Part-time
Administrative duties such as maintaining a database of student information, answering emails and phone calls from current and prospective students.
Added 7 hours ago
Secondary Administrative Assistant (10 Month )
Keewatin-Patricia District School Board
Dryden, ON
Internship
Under the direction of the Principal or designate, through the Head Administrative Assistant, ensures the efficient operation of the school office as well as specific functions required by…
Added 7 hours ago
ADMINISTRATIVE ASSISTANT - FACILITIES SERVICES
Durham District School Board
Whitby, ON
Full-time
Provides administrative and operational support to the Senior Managers of Facilities Services, ensuring the efficient, timely, and responsive delivery of departmental services and…
Added 7 hours ago
Senior Executive Assistant
Indigenous Perspectives Society
Agassiz, BC
Full-time
Reporting to the Managing Director, the Senior Executive Assistant is a senior and trusted role within the Sq’ewá:lxw administration office. The position provides confidential executive and…
Added 7 hours ago
Human Resources Assistant- 1 Year Contract
Vanier
London, ON
Contract
Under the supervision of the Human Resource Manager, the Human Resources Assistant will assist in supporting the administrative aspect of the HR function, including recruitment initiatives,…
Added 7 hours ago
Executive Assistant, Global AML
Scotiabank
Toronto, ON
The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for…

Kinectrics

Executive Assistant

Toronto, ON, Canada

Pay: Salary: $85,000 – $110,000 K annual.
Job type: Full-time
Apply by: Oct 29, 2026
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

Kinectrics is a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle.

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more: www.kinectrics.com

The Opportunity

Position: Executive Assistant

Employment Type: Permanent

Employment Level: Senior

Location: 800 Kipling Avenue, Toronto, ON)

Department: CEO Department

Reports to: President, Kinectrics Inc

Hours per week: 40

Number Required: 1

Salary: $85,000 – $110,000 K annual. Exact compensation may vary depending on the individual experience and qualifications of each candidate. Applicants with greater or less than the minimum qualifications for this posted opportunity may be considered for alternate opportunities.

This is an onsite role and 5 days per week is required to work from 800 Kipling Avenue, Toronto, Ontario location.

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
Innovation: Our staff proudly develop innovations that push the industry forward.
Diversity: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
Total Compensation: Your talent deserves to be recognized. Kinectrics offers a competitive total compensation package unmatched by most industries throughout North America. Salary is just one component of the total rewards you will receive when working for Kinectrics. Other elements may also include pay for performance programs (merit pay and discretionary annual performance bonuses), comprehensive health benefits and wellness programs, membership discounts, employee referral bonus, eligibility for our pension plan, career development programs, and professional development/educational reimbursements.

Accountabilities: How You Will Make an Impact

We are currently seeking an Executive Assistant to provide high-level administrative support the CEO.

This may include:

Providing primary support to the President
Supporting Office of the President communications, visitor arrangements, special events and priority projects as required.
Proactively managing the President’s complex calendar, protecting focus time, resolving conflicts and ensuring the President is prepared with relevant context and materials.
Coordinating meetings, planning sessions, town halls, leadership events and offsites, including agendas, invitations, logistics, technology, materials and follow-up.
Drafting, editing and coordinating executive-level correspondence, briefing notes, reports, presentations and communications for internal and external stakeholders.
Coordinating the collection, consolidation and distribution of information required for the President’s review, meetings and decisions.
Preparing polished presentations, executive summaries, meeting packages and briefing materials by consolidating information from multiple sources.
Supporting the preparation, quality review, distribution and secure retention of materials for executive, leadership and other meetings chaired or attended by the President.
Preparation and processing of confidential material related to overall business plans, organization changes, executive appointments, etc.
Collaborating with other executive assistants and providing reciprocal coverage to support continuity across executive offices, as required.
Preparing and submitting expense reports and coordinating invoices, approvals and related administrative documentation in accordance with company requirements.
Coordinating domestic and international travel, detailed itineraries, meetings and events, including contingency planning and timely changes.
Maintaining organized electronic records, archives, contact lists and filing systems in accordance with records-management, privacy, information-security and confidentiality requirements.

What You Need To Succeed

Demonstrated ability to anticipate needs, manage ambiguity, exercise sound judgment, solve problems and drive follow-through.
Requires strong communication skills, both oral and written to act as a liaison with all contacts
Requires at least 8-10 years progressive executive support or business administration experience, including experience supporting a President, C-suite executive or senior leadership team in a complex, fast-paced environment.
This knowledge is considered to be normally acquired through the successful completion of diploma university degree or equivalent.
Ability to build trusted relationships and collaborate effectively across all levels of the organization and with external stakeholders.
Experience working in a confidential capacity and exercising discretion
Demonstrated experience coordinating complex calendars, executive meetings, travel, expenses, events and competing priorities.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint, with the ability to produce accurate, executive-ready materials. SAP experience would be a definite asset
Ability to prioritize multiple demands with minimal supervision
Demonstrated initiative and ability to work independently
Demonstrated ability to multitask, organize and execute
A willingness to work hard and to meet demanding time schedules.
Strong business acumen and organizational awareness, with the ability to understand executive priorities and handle sensitive corporate information.
Flexibility and resilience to respond to changing priorities and meet demanding deadlines in a professional manner.

Kinectrics Inc is strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. To learn more about our commitments please visit our diversity, equity and inclusion and indigenous relations pages.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

This posting is for an existing vacancy.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to the President, including managing a complex calendar, coordinating meetings and travel, and preparing executive communications and briefing materials. Handle confidential records and business information, process expenses and invoices, and support executive events and continuity across executive offices.

Requirements

Requires 8–10 years of progressive executive support or business administration experience, including support for a President, C-suite executive, or senior leadership team. Candidates should demonstrate discretion, sound judgment, strong communication and organizational skills, and advanced Microsoft 365 proficiency; SAP experience is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Executive Communications
Presentation Preparation
Confidential Information Handling
Expense Reporting
Event Planning
Records Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
SharePoint

Benefits

Performance Bonuses
Health Benefits
Wellness Programs
Membership Discounts
Employee Referral Bonus
Pension Plan
Career Development Programs
Professional Development and Educational Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
President
C-Suite
Calendar Management
Meeting Coordination
Leadership Events
Offsites
Executive Correspondence
Briefing Notes
Reports
Presentations
Meeting Packages
Confidential Information
Business Plans
Executive Appointments
Travel Coordination
Expense Reports
Invoice Processing
Records Management
Privacy
Information Security
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
SAP

Report this job