Executive assistant jobs in Canada (837 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 837
Employers: 566

Advertised starting pay

Average starting payCAD / year: $71,075Across 123 listings
Average starting payCAD / hour: $34.26Across 44 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%244 listings
On-site: 69%581 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (16), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 2 months ago
CP
Executive Assistant (12 Month Contract)
Choice Properties
Toronto, ON
- Full-time
Position Title: Executive Assistant (12 Month Contract)
Added 2 months ago
M
Executive Assistant (CEO)
Medfar
Montreal, QC
- Full-time
Added 2 months ago
BL
Executive Assistant
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
Added 2 months ago
R
Executive Assistant
RBC
Halifax, NS
- Part-time
As the Executive Assistant supporting the Vice President Commercial Banking(Central and Western Nova Scotia), you will provide in-depth support in day-to-day management of teams in the…
Added 2 months ago
RB
Executive Assistant
Royal Bank of Canada
Halifax, NS
- Part-time
As the Executive Assistant supporting the Vice President Commercial Banking(Central and Western Nova Scotia), you will provide in-depth support in day-to-day management of teams in the…
Added 4 months ago
BC
Executive Assistant and Board Secretary
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
Added 2 months ago
Executive Administrative Assistant
International Business University
Toronto, ON
Join one of Canada's fastest-growing universities as our Executive Administrative Assistant, where you will play a key role in supporting executive leadership and driving the effective…
Added 2 months ago
RB
Executive Assistant, Commercial Banking Operations
Royal Bank of Canada
Toronto, ON
- Full-time
As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence…
Added 2 months ago
D
Executive Assistant, Central Business Services
Deloitte
Toronto, ON
- Full-time
Added 2 months ago
D
Senior Executive Assistant, Central Business Services
Deloitte
Toronto, ON
- Full-time
Added 2 months ago
T
Executive Assistant (12-month Contract)
TVO
Toronto, ON
- Full-time
Position Title: Executive Assistant (12-month Contract)
Added 2 months ago
R
Executive Assistant, Commercial Banking Operations
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence…
Added 2 months ago
CP
Executive Assistant (12 Month Contract)
Choice Properties
Toronto, ON
- Full-time
Position Title: Executive Assistant (12 Month Contract)
Added 2 months ago
AS
Executive Assistant- Bilingual (EN/FR)
Admiral Security and Investigations
Dieppe, NB
- $50,000 to $55,000 CAD / year
- Full-time
Added 2 months ago
Executive Assistant, Global Transaction Banking Operations
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 4 months ago
BC
Executive Assistant and Board Secretary
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
Added 3 months ago
ES
executive assistant
ETTIC société notariale
Laval, QC
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 2 months ago
VS
Executive Assistant (Casual Pool)
Vancouver School Board
Vancouver, BC
- Full-time
Added 2 months ago
GB
Executive Assistant
Govan Brown & Associates
Toronto, ON
- Full-time
Added 2 months ago
SL
Executive Assistant
Smith Legal Search
Vancouver, BC
- $50,000 to $70,000 CAD / year
- Full-time
Our client, a boutique law firm in downtown Vancouver, is seeking an Executive Administrative Assistant to support a small team of 2–3 lawyers.
Added 2 months ago
Executive Assistant to Health
Musqueam Indian Band
Vancouver, BC
Added 1 month ago
Executive Assistant
Banyan Software
Toronto, ON
Added 2 months ago
NB
Executive Assistant
North Bay Indigenous Hub
North Bay, ON
- Contract
Added 2 months ago
MM
Executive Assistant
Martell Media
Kelowna, BC
- Full-time
Added 2 months ago
Executive Assistant
Dialogue
Montreal, QC
We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant for a 12 month maternity leave replacement to support Dialogue’s C-Suite executives. You…

Kingsley Management Inc

Executive Assistant

Kitchener, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 10+ years of experience in a senior administrative, executive assistant, legal assistant, or similar role.
Posting language: English
Posted: Aug 21, 2026

Original job description

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide dedicated support to the Founder/Owner.

This is a high-trust role for someone who thrives in a fast-paced environment and can effectively manage competing priorities, shifting deadlines, and confidential information. The successful candidate will help keep the Founder organized and focused by managing priorities, anticipating needs, coordinating information, and ensuring important details and follow-ups are not missed.

Exceptional attention to detail is critical to success in this role. The ideal candidate is resourceful, persistent, solutions-oriented, and able to adapt quickly as priorities change. Experience as a Law Clerk or Legal Assistant, particularly within real estate, is a strong asset given the nature of the Founder’s responsibilities and the company’s real estate development and management activities.

Key Responsibilities

Executive Support & Coordination

Provide day-to-day support to the Founder, including calendar, meeting, travel, and priority management.
Monitor communications, coordinate follow-ups, and ensure key requests and commitments are actioned.
Serve as a professional point of contact between the Founder and internal and external stakeholders.
Prepare meeting agendas, take notes and minutes, track action items, and coordinate follow-up.
Prepare, proofread, format, and organize correspondence, reports, presentations, and other documents.
Anticipate upcoming priorities and ensure the Founder has the information and materials required.
Handle sensitive business, financial, legal, and personal information with discretion and confidentiality.

Real Estate & Legal Support

Assist with the preparation, organization, and maintenance of real estate and corporate documentation.
Support leases, agreements, contracts, notices, transaction documents, and other legal materials.
Coordinate with external legal counsel, consultants, vendors, and professional advisors.
Track key dates, deadlines, renewals, and contractual obligations.
Maintain accurate and organized electronic and physical records.
Assist with research and administrative activities related to real estate transactions and development projects.

Project & Administrative Support

Track key projects, deliverables, deadlines, and outstanding items on behalf of the Founder.
Follow up with internal and external stakeholders to ensure commitments are completed.
Coordinate meetings, events, and other activities on behalf of the Founder.
Support special projects and other priorities as required.
Provide general administrative support to ensure the Founder’s day-to-day activities run efficiently.

10+ years of experience in a senior administrative, executive assistant, legal assistant, or similar role.
Law Clerk or Legal Assistant experience is strongly preferred, particularly within real estate.
Exceptional attention to detail, accuracy, and organizational skills.
Strong time-management skills and the ability to manage multiple priorities and deadlines.
Highly proactive with strong follow-through and a willingness to take ownership from start to finish.
Resourceful and persistent, with the ability to find solutions and move things forward when faced with challenges.
Adaptable and comfortable shifting priorities in a fast-paced environment.
Strong judgment and the ability to recognize when matters require immediate attention or escalation.
Excellent written and verbal communication skills.
Professional and confident when working with executives, legal counsel, consultants, vendors, and other external stakeholders.
Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
High level of discretion when handling confidential and sensitive information.
Post-secondary education in Legal Administration, Law Clerk, Business Administration, or a related field is an asset.

Benefits

Dental care
Extended health care
Vision care
Extensive EFAP program
Virtual Urgent Care

Accommodations

Kingsley Management Inc. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at hr@kingsleyca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDKM

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive support to the Founder, managing calendars, communications, and travel while ensuring key priorities are met. Additionally, the role involves assisting with real estate and legal documentation, tracking project deadlines, and coordinating with external stakeholders.

Requirements

Candidates must have 10+ years of experience in a senior administrative or legal assistant role, with a strong preference for real estate industry background. Exceptional organizational skills, proficiency in Microsoft Office, and the ability to handle sensitive information with discretion are required.

Skills

Executive support
Calendar management
Travel management
Legal documentation
Real estate administration
Project tracking
Attention to detail
Time management
Confidentiality
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication
Research
Stakeholder management

Benefits

Dental care
Extended health care
Vision care
Extensive EFAP program
Virtual Urgent Care

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Law Clerk
Legal Assistant
Real Estate Development
Corporate Documentation
Leases
Contracts
Microsoft Office
Outlook
Word
Excel
PowerPoint
Administrative Support
Project Management
Confidentiality
Stakeholder Coordination
Research
Legal Administration
Business Administration

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