Executive assistant jobs in Langley (District municipality), BC and nearby

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Added 4 days ago
LA
Senior Executive Assistant
LiftPoint Advisory Inc.
Surrey, BC
- Full-time
LiftPoint Advisory is partnering with EverNorth to find an experienced Senior Executive Assistant to support President and CEO Tony Fadyeyev. This is an opportunity to build a close working…
Added 5 days ago
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Surrey, BC
- Full-time
The position is responsible for providing confidential executive administrative and secretarial services to senior management, using a high degree of independence.
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Surrey, BC
- $63,000 to $71,280 CAD / year
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- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
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- Full-time
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KLC kre-a-tiv
Surrey, BC
- Full-time
EXECUTIVE ASSISTANT - OPERATIONS, DESIGN STANDARDS & BUSINESS DEVELOPMENT
Added 1 month ago
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comfort keepers
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Langley (District), BC
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The Executive Assistant serves as a key operational and administrative partner to the VP of Underwriting and underwriting leadership team. This role is responsible for reporting, analytics,…
Added 6 months ago
Executive Assistant
destinationone Consulting
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destinationone is pleased to partner with the Monark Group to recruit a highly organized, detail-driven Executive Assistant who will support the CEO and President. In this dynamic,…

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KLC kre-a-tiv

Executive Assistant

Surrey, BC, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 14, 2026

Original job description

EXECUTIVE ASSISTANT - OPERATIONS, DESIGN STANDARDS & BUSINESS DEVELOPMENT

KLC kre-a-tiv · Surrey, BC · On-site · Full-time · $30–32/hour

We're hiring an Executive Assistant to support the two people who run our inside and outside work - and to make sure nothing they start falls on the floor.

KLC kre-a-tiv is a Surrey-based design company with three pillars: KLC DESIGNS (our interior design practice), the FILL THE GAP COLLECTION (our own furniture and lighting line), and kre-a-tiv VAULT (a platform now in alpha). Our Design & Operations Lead runs systems, operations and design standards. Our Sales & Business Development Lead runs sales, business development and partnerships. Both move fast, both generate more work than they can personally close out, and neither has anyone holding the thread behind them.

That is this job.

WHO YOU WORK WITH

You support two people - our Design & Operations Lead and our Sales & Business Development Lead - who both report to the CEO.

These two are very different people, and you will need to read each of them differently - what works with one will not work with the other. Adapting your approach to the person in front of you is a real requirement of this job, not a soft skill we mention for form's sake. You are also expected to manage competing priorities yourself rather than passing them upward; our CEO sets direction when the business needs something moved, but the week-to-week juggling is yours.

SUPPORTING OPERATIONS AND DESIGN STANDARDS

Hold the line on deadlines across active builds - know what's due, who owes what, and chase it before it's late

Maintain our Notion workspace: keep databases current, fix what's gone stale, flag what's broken

Keep design standards and process documentation up to date as they change

Prepare and circulate what's needed ahead of internal meetings, then track what came out of them

Manage calendar and inbox where it helps - screening, scheduling, protecting focus time

Take the repetitive operational work off their desk permanently, not just today

SUPPORTING SALES AND BUSINESS DEVELOPMENT

Run follow-up on every conversation - nothing goes cold because no one sent the second email

Keep the sales pipeline and trackers accurate: every lead logged, every stage current, every next step dated

Draft outreach, follow-ups and meeting recaps for review and sending

Coordinate travel, meeting bookings and prospecting trip logistics

Prepare materials ahead of client and partner meetings

Track partnership commitments and deadlines on both sides

OWNING THE FILL THE GAP COLLECTION PIPELINE

This is the part of the job nobody currently owns, and it's the reason we're hiring. When an order comes in, somebody has to take it from quote to delivered. You will own it end to end:

Build and issue quotes from the product and pricing information you're given

Issue invoices, track what's outstanding, and chase payment politely and persistently

Keep the sales tracker current through every stage: quoted, invoiced, paid, delivered

Coordinate freight, shipping and delivery scheduling with suppliers and customers

Work with our warehouse support on inventory flow and what needs to move when

Be the person who knows, without looking it up, where every open order stands

We use AI heavily - our Claude workspace drafts most of this and is wired into our systems. You don't need a background in sales operations or bookkeeping. You do need to be fluent enough with AI tools to get good output from them, and sharp enough to catch it when a freight cost or a product spec comes back wrong. The tool does the typing. You own whether it's right.

WHAT THIS ROLE IS NOT

Not assistant to the CEO. She has her own support.

Not a design project coordinator. Our interior design projects are run by a separate project manager. You are not specifying finishes, managing trades or sitting in client design meetings.

Not a pure admin role. We are not hiring someone to wait for instructions. You will be given outcomes and expected to find your own way to them.

Not a stepping stone to a design career. If what you actually want is to become an interior designer, this will frustrate you and we'd rather you knew that now.

WHO WE'RE LOOKING FOR

The person who thrives here makes their own calls. We are hiring judgment, not just hands. You probably recognize yourself in most of this:

You'd rather make an informed, common sense-driven decision and tell someone than wait three days for permission

Loose ends bother you. An unanswered email from last Tuesday is a thing you notice

You can hold two bosses' priorities in your head without dropping either

You're comfortable saying "that doesn't look right" to someone more senior than you

You pick up new software quickly and enjoy it rather than dreading it

You write clearly - our clients and partners will read emails you drafted

Detail work doesn't bore you, but you also see why it matters

We're a small team. Everyone here does real work and nobody hides behind a title.

WHAT YOU'LL NEED

Required:

Three or more years in an executive assistant, operations coordinator, sales support or similar role

Demonstrated comfort working with AI tools day to day - this is central to how we work, not a bonus

Strong written English; you'll be drafting client-facing communication

Confidence with numbers: quotes, invoices, freight costs, order totals

Reliable transportation to our Surrey office

Legally entitled to work in Canada

Helpful, not required:

Experience with Notion, Shopify and JobTread

Background in furniture, interiors, construction or another product-based business

Experience coordinating freight or logistics

Exposure to a small business where roles stretch

THE DETAILS

Rate: $30–32 per hour, depending on experience

Hours: Full-time. We have some flexibility toward slightly reduced hours for the right person

Location: On-site at our Surrey office. This is not a hybrid or remote role

Start: As soon as we find the right person

HOW TO APPLY

Send your resume and a short note telling us about a time you took something messy and made it run properly. We care more about that than about a formal cover letter.

Send your application directly to admin@klckreativ.com. We read every application and reply to everyone who applies.

Apply on LinkedIn About employer

More about this job

Responsibilities

Support the Design & Operations Lead and Sales & Business Development Lead by managing operational deadlines, documentation, meetings, sales follow-ups, pipeline records, and partnership commitments. Own the FILL THE GAP COLLECTION order process from quoting and invoicing through payment tracking, freight coordination, inventory flow, and delivery.

Requirements

Applicants need at least three years of experience in executive assistance, operations coordination, sales support, or a similar role, along with day-to-day comfort using AI tools. They must have strong written English, confidence with numbers, reliable transportation to the Surrey office, and legal authorization to work in Canada.

Skills

Executive Assistance
Operations Coordination
Sales Support
AI Tool Proficiency
Written Communication
Prioritization
Independent Judgment
Attention to Detail
Quote and Invoice Preparation
Sales Pipeline Management
Freight and Logistics Coordination
Notion Workspace Management
Calendar and Inbox Management
Follow-Up and Relationship Management
Meeting Preparation
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Operations Coordination
Design Standards
Business Development
Sales Support
Notion
Claude
AI Tools
Sales Pipeline
Lead Tracking
Quotes
Invoicing
Payment Tracking
Freight Coordination
Logistics
Inventory Management
Order Fulfillment
Shopify
JobTread
Calendar Management
Inbox Management
Meeting Preparation
Partnership Management
Furniture
Interior Design
Construction
Product-Based Business

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Executive assistant jobs in Langley (District municipality), BC and nearby